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PROCUREMENT OPPORTUNITY

Digital Dental Management & EPR Software

Northumbria Healthcare NHS Foundation Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:48.

Opportunity overview

Northumbria Community Dental Service is a primary care service operating 13 surgeries from 9 sites across the trust, that also links with secondary care and delivers dental GA lists from WGH (Wansbeck General Hospital) and NTGH (North Tyneside General Hospital). Northumbria Community Dental Service requires investment into a dental digital patient management system to ensure safe, effective, and high-quality patient care. The service is currently running without a digital solution The Trust has a requirement for a dental specific digital practice management system that can be accessed at all clinical sites across the trust providing the following: • Referral management • Diary and appointment management system • Text reminder service • Clinical record keeping • Integration of the clinical record with digital radiographs and its associated software allowing the ability to see images across multiple clinical sites • Automatic submission of completed courses of treatment to NHS BSA • SNOMED coding • Ability to analyse activity data

Classification

  • CPV48000000 — Software package and information systems
  • CPV85130000 — Dental practice and related services

Lots

  • Lot 1£150k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05a22b
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Submissionelectronically via e-tendering system Atamis https://atamis-1928.lightning.force.com/
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Mar 2035, 23:59

Expected award period

Ends
3 Nov 2025, 23:59

Tender Period

Ends
21 Oct 2025, 12:00

Contract terms

Financial Terms
30 days from invoice

Enquiry period

Ends
14 Oct 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
150,000
Currency
GBP
Including VAT
180,000

Renewal

Description
5 x 12 month options extensions

Award criteria

Criteria

Criterion 1
Name
Ability to meet Clinical & Operational Requirements
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Name
Ability to meet Technical solution and interfacing requirements
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Ability to meet Reporting and Coding requirements
Type
quality

Numbers

Entry 1
Number
7.5
Weight
percentageExact
Criterion 4
Name
Ability to meet Maintenance and Support requirements
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 5
Name
Ability to meet Implementation requirements
Type
quality

Numbers

Entry 1
Number
7.5
Weight
percentageExact
Criterion 6
Name
Supporting Cross-Trust Alliance
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Commitment to Minimising Carbon Emissions
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 8
Name
Action to Support your Employees
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 9
Name
Total Costs over 5 years
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
12 Nov 2030, 23:59
Starts
13 Nov 2025, 00:00
Max Extent Date
12 Nov 2035, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
85130000
Scheme
CPV
Description
Dental practice and related services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
059718-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Sept 2025, 14:03

Planning and budget

No Engagement Notice Rationale
No pre market engagement undertaken

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLMV-4859-MQXP
Name
Northumbria Healthcare NHS Foundation Trust

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
North Shields,
Postal Code
NE27 0QJ
Country Name
United Kingdom
Street Address
Northumbria House, Unit 7 & 8 Silver Fox Way, Cobalt Business Park

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PLMV-4859-MQXP
Scheme
GB-PPON

Contact

Name
Sarah O'Donnell

Recorded locations

  • Buyer location · North Shields, · UKC22 · NE27 0QJ · United Kingdom
  • Delivery location · UKC2 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a22b-2025-09-25T14:03:38+01:00Tender notice on Find a Tender ·