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PROCUREMENT OPPORTUNITY

Contract for the provision of a Collections Management System for Archives

Northumberland County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:45.

Opportunity overview

Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.

Classification

  • CPV48000000 — Software package and information systems
  • CPV92500000 — Library, archives, museums and other cultural services

Lots

  • Lot 1£100k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NCC1604
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders must be submitted electronically via the Open system: www.open.org
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
24 Oct 2025, 12:00

Enquiry period

Ends
15 Oct 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
100,000
Currency
GBP
Including VAT
120,000

Renewal

Description
optional 12 month extension

Award criteria

Description
Quality Pass/fail Quality 60% Price 40%

Contract period

Ends
30 Nov 2029, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
92500000
Scheme
CPV
Description
Library, archives, museums and other cultural services

Published documents

Entry 1
Id
059576-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Sept 2025, 11:17
Entry 2
Id
078017-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
28 Nov 2025, 11:37

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJJX-1133-JRGV
Name
Northumberland County Council

Roles

buyer

Address

Region
UKC21
Country
GB
Locality
Morpeth
Postal Code
NE61 2EF
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJJX-1133-JRGV
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
Going back to market with revised specification
Final Status Date
28 Nov 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · Morpeth · UKC21 · NE61 2EF · United Kingdom
  • Delivery location · UKC2 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a1cb-2025-11-28T11:37:13ZTender notice on Find a Tender ·