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PROCUREMENT OPPORTUNITY

Pre-Market Engagement for the provision of a Youth Justice Case Management Solution

Flintshire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:45.

Opportunity overview

Flintshire Youth Justice Service is seeking pre-market engagement to potentially replace our current electronic case management system. The Youth Justice Service utilises its case management system to record case information linked to children and young people in contact with the Youth Justice Service and provide performance information for the service, Youth Justice Board, other Youth Justice Services and Youth Custody Service. The minimum requirements for the case management system would; - Be able to securely record children, young people and victim information - Record outcomes - Include Youth Justice Boards Prevention and Diversion Assessment and AssetPlus - Be compliant with Youth Justice Board requirements including (but not limited to) Data Schemes and Case Transfer Schemes. - Provide detailed and comprehensive performance information (including but not limited to) Youth Justice Board Key Performance Indicators - Comply with data protection legislation including ability to delete records and provide secure access to files - Have a Help Desk to resolve system issues - Transfer existing client and performance information from current provider.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05a1c6
Status
planning
Above Threshold
No
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
26 Jan 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
31 May 2032, 23:59
Starts
1 Jun 2027, 00:00
Max Extent Date
31 May 2037, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Planning and budget

Documents

Entry 1
Id
059569-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
25 Sept 2025, 11:04

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
30 Nov 2025, 23:59
Description
We are seeking to understand what is currently available in the market. We are inviting suppliers to provide a breakdown of the key features and functions their system provides. We also intend to invite suppliers to provide system demos, ideally in person. We are seeking a fully functional, out of the box solution that requires minimal configuration to meet our operational needs. We are not looking for a development partner. We do not guarantee that this exercise will result in a procurement exercise. If you are able to provide a solution that covers the requirements within this notice, please email procurement@denbighshire.gov.uk with a brief overview of your solution by 12noon on 9th October 2025.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PNJC-2356-PCDV
Name
Flintshire County Council

Roles

buyer

Address

Region
UKL23
Country
GB
Locality
Flintshire
Postal Code
CH7 6NA
Country Name
United Kingdom
Street Address
Ty Dewi Sant

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PNJC-2356-PCDV
Scheme
GB-PPON

Contact

Name
Lisa Rainford

Recorded locations

  • Buyer location · Flintshire · UKL23 · CH7 6NA · United Kingdom
  • Delivery location · UKL23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a1c6-2025-09-25T11:04:03+01:00Preliminary market engagement notice on Find a Tender ·