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PROCUREMENT OPPORTUNITY

CPU 5277 Passenger Transport Logistics (Home to School) Software System

Nottingham City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:52.

Opportunity overview

Our current system (Transys) is outdated and no longer fit for purpose in its current version. A modern replacement is essential to meet legal obligations, improve service quality, and control costs. The Authority now wants to adopt a cloud-based transport system that offers route optimisation, real-time tracking, and integrated reporting (some of which will be compulsory reporting to DofE). Nottingham City Council wants the new contract to align with the following strategic priorities: • Digital Modernisation: The new system will be cloud-based, scalable and user-friendly, replacing legacy infrastructure. • Data-Driven Decisions: It will enable accurate reporting, performance monitoring, and financial forecasting. • Smart City Readiness: The system can integrate with mapping, tracking, and future mobility services. • Digital Inclusion: Accessible across devices, with single sign-on and compliance with accessibility standards. • Data Governance: Secure, compliant data storage with audit trails and IT-reviewed security protocols.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£250k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
5277
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
www.eastmidstenders.org
Procurement Method Details
Competitive flexible procedure

Procedure

Features
The procedure will comprise the following tender stages: • Stage 1: Tender Notice with Invitation to Submit Initial Tenders • Stage 2: Selection & Shortlisting • Stage 3: Invitation to Product Demonstrations/Dialogue • Stage 4: Negotiation (subject to requirement) • Stage 5: Invitation to submit Final Tender • Stage 6: Assess BAFO • Stage 7: Award Stage

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Feb 2029, 23:59

Expected award period

Ends
1 Feb 2026, 23:59

Tender Period

Ends
24 Oct 2025, 17:00

Enquiry period

Ends
17 Oct 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Renewal

Description
The initial contract duration will be for 3-years years with a possible two extension(s) of 1-year at the Authority's discretion.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 3
Name
Functional specification
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact

Contract period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Url
www.eastmidstenders.org
Document Type
biddingDocuments
Entry 3
Id
future
Document Type
biddingDocuments
Access Details
Via www.eastmidstenders.org / Proactis tender portal
Entry 4
Id
059449-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Sept 2025, 17:24

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PZGG-1891-TDCX
Name
Nottingham City Council

Roles

buyer

Address

Region
UKF14
Country
GB
Locality
Nottingham
Postal Code
NG2 3NG
Country Name
United Kingdom
Street Address
Loxley House, Station Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PZGG-1891-TDCX
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Nottingham · UKF14 · NG2 3NG · United Kingdom
  • Delivery location · UKF1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a182-2025-09-24T17:24:30+01:00Tender notice on Find a Tender ·