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PROCUREMENT OPPORTUNITY

NAIC Total Facilities Management (TFM)

UNIVERSITY OF WARWICK · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:51.

Opportunity overview

The University of Warwick has a requirement to procure Total Facilities Management services for the National Automotive Innovation Centre (NAIC). NAIC provides a critical mass of research capability combining automotive expertise nationally and internationally. NAIC is a unique resource, with an environment to foster collaboration, cohesion and cross-fertilisation of knowledge. Academic and industrial Research and Development teams work together using state-of-the-art equipment and facilities to develop breakthrough designs, technologies and processes. The NAIC building occupies 33,000m2 on the University of Warwick’s central campus. It is designed around a collaborative heart with space for around 1,000 staff from the partner companies, around 150 students attending lectures and using the engineering space and also a public café space at the front of the building. Facilities include: • Advanced Powertrain research • Hybrid & Chassis research • Advanced Design studios and showroom spaces • Simulation and Visualisation areas • Collaborative Project areas Suppliers should note that the catering service (the café and the provision of a hospitality service) is not part of this tender and the catering service will be provided by the University’s Food and Retail team. Services included are: Mechanical and Electrical, Fabric, Handyman, cleaning, porterage, security and reception teams.   The service is to be provided under a contract for a period of up to five years (comprising of an initial 3 year term with the option to extend for the additional 2 years), subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration.   The scope of the given service provisions includes planned and reactive maintenance, associated with building maintenance service, as well as some remedial maintenance works and supply and installation work at the University’s discretion.

Classification

  • CPV79993000 — Building and facilities management services
  • CPV79993100 — Facilities management services

Lots

  • Lot 1AED 12.5m · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NAIC TFM 2025
Status
active
Published risks
Refer to tender documents
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
24 Oct 2025, 12:00

Procedure

Features
This procurement process will be a University of Warwick restricted tender procedure to provide a two-stage tendering process (SQ and ITT). The University of Warwick is not a Contracting Authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Oct 2030, 00:59

Expected award period

Ends
20 Jul 2026, 23:59

Contract terms

Financial Terms
Refer to tender documents

Enquiry period

Ends
17 Oct 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
12,500,000
Currency
AED
Including VAT
15,000,000

Renewal

Description
3 years with the option to extend for the additional 2 years subject to performance against agreed KPIs. Subject to satisfactory performance, the contract will be renewed, up to the full five-year duration.

Award criteria

Weighting Description
40% Price, 60% Delivery, sub criteria fully detailed in ITT documents

Criteria

Criterion 1
Name
Simple description
Type
price
Description
40% Price, 60% Delivery, sub criteria fully detailed in ITT documents

Contract period

Ends
30 Nov 2029, 23:59
Starts
1 Dec 2026, 00:00
Max Extent Date
1 Dec 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG33
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79993000
Scheme
CPV
Description
Building and facilities management services
Entry 2
Id
79993100
Scheme
CPV
Description
Facilities management services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
059396-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Sept 2025, 15:57

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000678
Name
UNIVERSITY OF WARWICK

Roles

buyer

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV4 8UW
Country Name
United Kingdom
Street Address
University House, Kirby Corner Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000678
Scheme
GB-COH

Contact

Name
Claire Donnelly
Telephone
02476575108

Recorded locations

  • Buyer location · Coventry · UKG33 · CV4 8UW · United Kingdom
  • Delivery location · UKG33 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a166-2025-09-24T15:57:31+01:00Tender notice on Find a Tender ·