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PROCUREMENT OPPORTUNITY

Highways & Infrastructure Planning Solution

Essex County Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:55.

Opportunity overview

Procurement of a single cross departmental solution for managing planning responses, management of onsite activities through to adoption of new highway assets, including the management of developer contributions (S106), ensuring Essex County Council is supported by the best technology in its day-to-day operations and can deliver its statutory duties.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DEF SOFTWARE LIMITED

Matched by number
Published award value
£387.8k
Awarded
22 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 06813292
Location
Sunderland, UKC23, SR5 3NZ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CO0103
Status
complete
Published risks
To note we have stated there are no extensions available on this contract, this is an Evergreen contract and will continue until either party chooses to terminate, giving a 2 year notice period.
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
At the Prior Information Notice (PIN) stage, there were 12 expressions of interest from suppliers. The tender process for the service commenced on 21 February 2025 and two suppliers - both of whom had responded to the PIN initially expressed an interest However, when the tender closed on 24 March 2025, no bids were received.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
switchingDirectAward

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWVM-4844-NRQH
Name
Essex County Council

Roles

buyer

Address

Region
UKH36
Country
GB
Locality
Chelmsford
Postal Code
CM1 1QH
Country Name
United Kingdom
Street Address
County Hall, Market Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWVM-4844-NRQH
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-06813292
Name
DEF SOFTWARE LIMITED

Roles

supplier

Address

Region
UKC23
Country
GB
Locality
Sunderland
Postal Code
SR5 3NZ
Country Name
United Kingdom
Street Address
Washington Business Centre

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
06813292
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PXQN-2631-NPTR
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
23 Sept 2025, 00:00
Status
active
Has Options
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKH
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30196000
Scheme
CPV
Description
Planning systems
Entry 2
Id
72260000
Scheme
CPV
Description
Software-related services

Value

Amount
387,833.97
Currency
GBP
Including VAT
465,400.76

Options

Description
Additional Services - Any decision to include Additional Services shall be subject to the mutual agreement of both parties based on the Authority's specifications and/or the Supplier's scope for such Additional Services but subject to the Authority's final and absolute decision to implement in accordance with the Additional Services Pricing requirements set out in the Pricing Matrix.

Documents

Entry 1
Id
059038-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
23 Sept 2025, 17:42
Entry 2
Id
059042-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
23 Sept 2025, 18:01

Suppliers

Supplier 1
Id
GB-COH-06813292
Name
DEF SOFTWARE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
6 Oct 2025, 23:59

Related lots

1

Contract period

Ends
8 Oct 2030, 23:59
Starts
9 Oct 2025, 00:00

Standstill Period

Ends
2 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
6 Oct 2025, 00:00
Has Options
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Contract is less than £5 million including VAT

Value

Amount
387,833.97
Currency
GBP
Including VAT
465,400.76

Period

Ends
8 Oct 2030, 23:59
Starts
9 Oct 2025, 00:00

Options

Description
This contract is on a rolling (evergreen) basis. The initial term is for 5 years with a 2 year notice period having to be given by either party and cannot be installed until Year 3 of the contract.

Documents

Entry 1
Id
063442-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
8 Oct 2025, 16:39

Recorded locations

  • Buyer location · Chelmsford · UKH36 · CM1 1QH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a082-2025-10-08T16:39:01+01:00Transparency notice on Find a Tender ·