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PROCUREMENT OPPORTUNITY

Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea

Southend-on-Sea City Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 18:11.

Opportunity overview

Southend on Sea City Council is seeking to engage an experienced and qualified supplier to fulfil low value installations, servicing, maintenance and responsive repairs to air conditioning and ventilation equipment within Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works. All potential contractors must hold F-Gas Certification. The duration of the contract is for 3 years with the option to extend for up to an additional 3 years. The contract will be let under a JCT Measured Term Contract

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

R & A MECHANICAL SERVICES LTD

Matched by number
Contract value
£354.5k
Awarded
Not supplied
Contract signed
20 May 2026
Including VAT
£425.4k
Award ID
1
Status
active
Identifier
GB-COH 06818928
Location
Southend On Sea, UKH37, SS2 6UN, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN791548
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Southend-on-Sea City Council
Id
GB-PPON-PJDT-6566-GZNX

Identifier

Scheme
GB-PPON
Id
PJDT-6566-GZNX

Address

Street Address
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Locality
Southend-on-Sea
Postal Code
SS2 6FA
Country
GB
Country Name
United Kingdom
Region
UKH31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
R & A MECHANICAL SERVICES LTD
Id
GB-COH-06818928

Identifier

Scheme
GB-COH
Id
06818928

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PXXV-6889-HPNW

Address

Street Address
2nd Floor Finance House
Locality
Southend On Sea
Postal Code
SS2 6UN
Country
GB
Country Name
United Kingdom
Region
UKH37

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42500000
Description
Cooling and ventilation equipment
Entry 2
Scheme
CPV
Id
45331000
Description
Heating, ventilation and air-conditioning installation work
Entry 3
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations

Delivery locations

Entry 1
Region
UKH31
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-06818928
Name
R & A MECHANICAL SERVICES LTD

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
Yes
Date Signed
21 May 2026, 00:00
No Agreed Metrics Rationale
The estimated contract value is below £5 million; therefore the requirement under section 52 of the Procurement Act 2023 to set and publish KPIs does not apply

Period

Starts
1 Jun 2026, 00:00
Ends
31 May 2029, 23:59
Max Extent Date
31 May 2032, 23:59

Renewal

Description
The Contract may be extended beyond the Initial Term on a maximum of 3 (three) occasions, for a period of up to 1 (one) year on each occasion (each a "Renewal Period") at the Council's sole discretion, by the Council giving the Successful Supplier not less than 3 (three) months' notice prior to the expiry of the Initial Term or the Renewal Period (as applicable).

Options

Description
At the request of the Council the addition / omission of sites, replacement equipment all in accordance with the JCT Measured Term Contract 2024 Edition and Pricing Schedules.

Value

Including VAT
425,433.6
Amount
354,528
Currency
GBP

Documents

Entry 1
Id
047359-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
21 May 2026, 16:32
Format
text/html

Recorded locations

  • Buyer location · Southend-on-Sea · UKH31 · SS2 6FA · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 033902-2026Contract award notice on Find a Tender ·
  2. 047359-2026Contract details notice on Find a Tender ·