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PROCUREMENT OPPORTUNITY

Electronic Document and Records Management Solution (EDRMS)

Portmouth Hospitals University NHS Trust · compiled

Tender information last checkedLast checked 30 Sept 2026, 09:42.

Opportunity overview

Electronic Document and Records Management Solution, implementation and support for a core period of 3 years to 30/07/2028.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Hyland UK Operations Limited

Matched by number
Contract value
£3.2m
Awarded
Not supplied
Contract signed
30 Jul 2025
Award ID
058857-2025-C313760-1
Status
active
Identifier
GB-COH 04429260
Location
Maidenhead, UKJ11, SL6 1AF, United Kingdom

Classification

  • CPV48311000 — Document management software package

Lots

  • Procurement and implementation of an Electronic Document and Records Management solution with estimated initial migration of 15 million documents / 3.75TB data.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C313760
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This is a direct award call-off through the London Procurement Partnership (LPP) Digital Document Solutions (DDS) framework.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
48311000
Scheme
CPV
Description
Document management software package

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
Procurement and implementation of an Electronic Document and Records Management solution with estimated initial migration of 15 million documents / 3.75TB data.

Options

Description
Two optional extension periods of 12 months

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ31

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-161690
Name
Portmouth Hospitals University NHS Trust

Roles

buyer

Address

Region
UKJ31
Locality
Cosham
Postal Code
PO63LY
Country Name
United Kingdom
Street Address
Queen Alexandra Hospital Southwick Hill Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Portmouth Hospitals University NHS Trust
No Identifier Rationale
notOnAnyRegister

Contact

Name
Rupert Hatch
Organisation 2
Id
GB-COH-04429260
Name
Hyland UK Operations Limited

Roles

supplier

Address

Region
UKJ11
Locality
Maidenhead
Postal Code
SL6 1AF
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
04429260
Scheme
GB-COH
Legal Name
Hyland UK Operations Limited
Organisation 3
Id
GB-FTS-136
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales

Award information

Award 1
Id
058857-2025-C313760-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-04429260
Name
Hyland UK Operations Limited

Related lots

1

Contracts and changes

Entry 1
Id
058857-2025-C313760-1
Status
active
Award ID
058857-2025-C313760-1
Date Signed
31 Jul 2025, 00:00

Value

Amount
3,200,000
Currency
GBP

Recorded locations

  • Buyer location · Cosham · UKJ31 · PO63LY · United Kingdom
  • Delivery location · UKJ31

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a00b-2025-09-23T12:04:05+01:00compiled ·