PM services for GL1 Leisure Centre

Scope, procedure and submissions

Id

AM0012

Status

complete

Procurement Method

direct

Procurement Method Details

Direct award

Why this procedure was chosen

A transparency notice was created to explain this. INDIVIDUAL CABINET MEMBER DECISION RECORD FORM Date of decision: 14 October 2025 Title Leisure Contract - Project Management Award Decision Maker Cabinet Member for Resources (Councillor Declan Wilson) Date published on Forward Plan 6 October 2025 Date report published 6 October 2025 Wards Affected All Wards Key Decision No Decision: To enter into a contract with Clarkson Alliance to deliver the project management function for the capital works associated with the contract and lease awarded to Wealden Leisure T/A Freedom Leisure awarded on 1/3/2025. The award is in line with the proposal set out in the Freedom Leisure bid for the full contract. Reason for decision: The decision is required so that Clarkson Alliance can act on our behalf in the capacity as project manager to oversee and deliver the capital project as outlined in the bid for the full leisure service contract. The service offered by Freedom and Clarkson Alliance is fit for purpose and suitable for the project at hand with Clarkson Alliance having delivered similar projects for a number of other Councils using this same format. Gloucester City Council are satisfied that the service provided by Clarkson Alliance will meet all our needs throughout the project. Although this contract is over £500,000, this decision can be taken by Cabinet Member as the expenditure has already been approved in the Council's budget as part of the £8 million capital expenditure programme agreed at council on 19th September 2024. Alternative options considered: To enter into a contract direct with Freedom, however this was discounted due to the impact of VAT exemption on their activities, make VAT on capital costs unrecoverable. Representations received: None Other relevant matters concerning the decision: Clarkson Alliance are a partner of Freedom Leisure, having worked with them on a number of other Council related capital projects. They are a suitably qualified firm that can offer the expertise in the leisure field and ensure that the project is delivered in line with both GCC and Freedom Leisure requirements. They are fully aware of the condition survey that was undertaken as part of the tendering process as well as the ongoing desires for the future of leisure in Gloucester which means they are fully engaged with providing a high quality service. People Impact Assessment (PIA): Screening Stage completed: Yes Full PIA required, completed and attached No Conflicts of interest (including any dispensations granted): None Officer/s consulted: Louisa Davies - Head of Culture and Leisure Andrew Hearne - Head of Place Alison Turner - Head of Finance / Section 151 Hadrian Walters - Financial Services Manager Jayne Wilsdon - Investment Manager Donna Ruck - One Legal Background documents: None Confidential or Exempt Information: No Name of document(s) which are confidential or exempt : N/A Scrutiny (including details of call-in procedure where applicable): This decision will come into force at the expiry of 5 working days from the date of the publication of the decision. Call-in Deadline: 21 October 2025 CONFIRMED AS A TRUE RECORD: We certify that the decision this document records was made in accordance with the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 and is a true and accurate record of that decision: Decision Maker: Councillor Declan Wilson Cabinet Member for Resources Date: 14 October 2025 Proper Officer: Jon McGinty Managing Director Date: 14 October 2025

Lots and requirements

Published documents

Buyer, suppliers and contacts

Award information

Contracts and changes

Recorded locations

• Buyer location · Gloucester · UKK13 · GL1 2FB · United Kingdom