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PROCUREMENT OPPORTUNITY

Quality Management System for Clinical Trials Unit

University of Exeter · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 06:33.

Opportunity overview

The University of Exeter Clinical Trials Unit (ExeCTU) is undertaking this procurement process to select an Electronic Quality Management System (eQMS) for use over the coming years. Whilst ExeCTU have an incumbent system they are keen to engage the market and understand whether alternative solutions add further value in respect to operational needs. Such that the selected solution as an outcome of this procurement process will align with the sector’s best practice and strengthen their compliance profile to potential collaborators, which is absolute must in this sector. The sought-after solution must comply with clinical trials regulation and Good Clinical Practice, and meet expectations of regulatory inspectors. In particular, it should provide robust functionality for managing the CTU’s Standard Operating Procedures and other controlled documentation. The eQMS software is utilized by up to 50 core users and with up to 3 users with full system admin rights to make amendments to the system set up. Suppliers should also be able to provide implementation support, ongoing training, and continuing system support.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48170000 — Compliance software package
  • CPV48180000 — Medical software package
  • CPV48610000 — Database systems
  • CPV48611000 — Database software package
  • CPV48612000 — Database-management system
  • CPV48613000 — Electronic data management (EDM)
  • CPV48614000 — Data-acquisition system
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot LOT-0000£100k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UOE/2025/073/MC
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No

Legal basis

Id
2023/54
Scheme
UKPGA

Additional Procurement Categories

goods

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
28 Jan 2026, 17:00

Enquiry period

Ends
23 Jan 2026, 17:00

Lots and requirements

Entry 1
Id
LOT-0000
Status
active
Has Renewal
Yes

Value

Including VAT
120,000
Amount
100,000
Currency
GBP

Selection criteria

Criteria

Criterion 1
Description
Procurement Specific Questionnaire within Invitation To Tender document accessible via the University's eTendering Portal; https://uk.eu-supply.com/login.asp?B=EXETER

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
23 Mar 2026, 00:00
Ends
22 Mar 2029, 23:59
Max Extent Date
22 Mar 2031, 23:59

Renewal

Description
Two optional extension periods of 12 months each.

Award criteria

Description
Most Advantageous Tender evaluation methodology comprising; 60% Technical 30% Commercial 10% Services

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
48170000
Description
Compliance software package
Entry 2
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 3
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 4
Scheme
CPV
Id
48180000
Description
Medical software package
Entry 5
Scheme
CPV
Id
48610000
Description
Database systems
Entry 6
Scheme
CPV
Id
48611000
Description
Database software package
Entry 7
Scheme
CPV
Id
48612000
Description
Database-management system
Entry 8
Scheme
CPV
Id
48613000
Description
Electronic data management (EDM)
Entry 9
Scheme
CPV
Id
48614000
Description
Data-acquisition system
Entry 10
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
003102-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
14 Jan 2026, 13:30
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
University of Exeter
Id
GB-PPON-PZYG-2396-XCRZ

Identifier

Scheme
GB-PPON
Id
PZYG-2396-XCRZ

Address

Street Address
Northcote House
Locality
Exeter
Postal Code
EX4 4QJ
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Name
Melanie Cox

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Exeter · UKK43 · EX4 4QJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 003102-2026Tender notice on Find a Tender ·