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PROCUREMENT OPPORTUNITY

ID 6120389 - DfC - Grounds Maintenance - Poleglass

Department for Communities · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:36.

Opportunity overview

Belfast Regeneration Directorate (BRD), within the Department for Communities (DfC) is responsible for tackling deprivation and disadvantage in a way which is inclusive and responsive to community needs and its aim is to create sustainable communities. DfC currently owns approximately 70 acres of land in Poleglass which was surplus to requirements following the Poleglass housing development scheme in the 1980s. There are almost 2,000 houses in Poleglass and the level of private ownership is very low. Poleglass lies within the Colin Neighbourhood Area of West Belfast and is within 10% of the most disadvantaged wards in Northern Ireland. The area suffers from a wide range of socio-economic problems and a lack of community infrastructure which has contributed to a varied range of anti-social activity involving misuse of DfC land. To ensure that the Department for Communities (DfC) land at Poleglass is maintained effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC currently have a contract with The Conservation Volunteers (TCV) for the provision of a Grounds Maintenance Service. This contract will expire on 31 Jan 2026 and the Dept. is seeking to tender for a new contract from 01 Feb 2026 for a period of 3 years with optional extension of 1 year. DfC reserves the right to review its operational responsibilities as changes to the area arise. The Contractor shall be fully consulted on the potential impact to its duties and responsibilities under the Contract. The area is approximately 70 acres and is located entirely in the Poleglass area which is sited in the Belfast City Council area. The specific areas included are: - Laurel Glen Stewartstown Glen Bogstown Glen Old Colin Woodland Land adjacent to St. Kieran's Primary School Land adjacent to Good Shepherd Primary School

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

THE CONSERVATION VOLUNTEERS

Matched by number
Published award value
£728k
Awarded
20 Nov 2025
Award ID
1
Status
active
Identifier
GB-COH 00976410
Location
Doncaster, UKN06, BT3 9ED, United Kingdom

Classification

  • CPV43300000 — Construction machinery and equipment
  • CPV43325100 — Grounds-maintenance equipment
  • CPV77300000 — Horticultural services
  • CPV77310000 — Planting and maintenance services of green areas
  • CPV77312000 — Weed-clearance services
  • CPV77313000 — Parks maintenance services
  • CPV77314000 — Grounds maintenance services
  • CPV77314100 — Grassing services

Lots

  • Lot 1£528k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 6120389
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Feb 2030, 23:59

Expected award period

Ends
18 Nov 2025, 23:59

Tender Period

Ends
21 Oct 2025, 15:00

Contract terms

Financial Terms
Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Enquiry period

Ends
10 Oct 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
528,000
Currency
GBP
Including VAT
660,000

Renewal

Description
Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
As per Tender documentation

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Quantitative Criteria
Type
price
Description
As per Tender documentation

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per Tender documentation
Criterion 2
Type
technical
Description
As per Tender documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77310000
Scheme
CPV
Description
Planting and maintenance services of green areas
Entry 2
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Entry 3
Id
77300000
Scheme
CPV
Description
Horticultural services
Entry 4
Id
77312000
Scheme
CPV
Description
Weed-clearance services
Entry 5
Id
77313000
Scheme
CPV
Description
Parks maintenance services
Entry 6
Id
77314100
Scheme
CPV
Description
Grassing services
Entry 7
Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment
Entry 8
Id
43300000
Scheme
CPV
Description
Construction machinery and equipment

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
058234-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Sept 2025, 16:17

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXMQ-4585-LJVM
Name
Department for Communities

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 7EG
Country Name
United Kingdom
Street Address
Level 8 Causeway Exchange, 1-7 Bedford Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PXMQ-4585-LJVM
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PVWG-8426-YWXV
Name
CPD - Supplies & Services Division
Role Details
Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Clare House, 303 Airport Road West

Details

Identifier

Id
PVWG-8426-YWXV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-COH-00976410
Name
THE CONSERVATION VOLUNTEERS

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Doncaster
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Gresley House

Details

Vcse
Yes
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
00976410
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PJNC-1219-QBPG
Scheme
GB-PPON
Organisation 4
Id
GB-PPON-PJNC-1219-QBPG
Name
THE CONSERVATION VOLUNTEERS

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Doncaster
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Gresley House

Details

Vcse
Yes
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PJNC-1219-QBPG
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
20 Nov 2025, 00:00
Title
DfC - Grounds Maintenance - Poleglass
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
20 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN0
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
77310000
Scheme
CPV
Description
Planting and maintenance services of green areas
Entry 2
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Entry 3
Id
77300000
Scheme
CPV
Description
Horticultural services
Entry 4
Id
77312000
Scheme
CPV
Description
Weed-clearance services
Entry 5
Id
77313000
Scheme
CPV
Description
Parks maintenance services
Entry 6
Id
77314100
Scheme
CPV
Description
Grassing services
Entry 7
Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment

Value

Amount
728,000
Currency
GBP
Including VAT
873,600

Renewal

Description
Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Documents

Entry 1
Id
076771-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
25 Nov 2025, 11:05

Suppliers

Supplier 1
Id
GB-COH-00976410
Name
THE CONSERVATION VOLUNTEERS
Supplier 2
Id
GB-PPON-PJNC-1219-QBPG
Name
THE CONSERVATION VOLUNTEERS

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
5 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Standstill Period

Ends
5 Dec 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
ID 6120389 - DfC - Grounds Maintenance - Poleglass
Status
active
Award ID
1
Date Signed
8 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

Value

Amount
728,000
Currency
GBP
Including VAT
873,600

Period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Renewal

Description
Following the initial contract period, there is a potential extension period of 1 year. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Documents

Entry 1
Id
083409-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
16 Dec 2025, 14:05

Recorded locations

  • Buyer location · Belfast · UKN06 · BT2 7EG · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059e66-2025-12-16T14:05:29ZTender notice on Find a Tender ·