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PROCUREMENT OPPORTUNITY

Appian platform licensing – CMS 2025

The Independent Office for Police Conduct · compiled

Tender information last checkedLast checked 30 Sept 2026, 09:25.

Opportunity overview

Renewal of an existing contract with Appian for the provision of the Appian software platform upon which our Case management system is built.

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • The Independent Office for Police Conduct (IOPC) has made a strategic investment in the development of its Case Management System (CMS) using the Appian platform. To continue leveraging the benefits of this investment and maximise the return on investment it is essential to maintain access to the Appian software through ongoing licensing. Appian licences are available directly from Appian or through a limited number of partners, with licencing typically bundled with development services. The IOPC has chosen to separate licensing from development to retain flexibility and avoid vendor lock-in. There is an absence of competition offering Appian licensing independently of development services and able to offer a continuation of the same licensing we currently benefit from.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-059c5b
Status
unsuccessful
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The Independent Office for Police Conduct (IOPC) proposes a direct award for the renewal of Appian platform licences. This approach is based on a combination of strategic, operational, and commercial considerations that support continuity, value for money, and risk mitigation. 1. Maximising Return on Investment The IOPC has invested significantly in the development of its Case Management System (CMS) on the Appian platform. Continuing with Appian licensing ensures the organisation can fully leverage this investment, avoiding the disruption, cost, and risk associated with migrating to an alternative platform. 2. Direct Relationship with Appian The IOPC has maintained a strong and effective direct relationship with Appian over the past four years. This relationship enables direct engagement for platform and licensing queries, ensuring timely and accurate support. It is unclear whether the same level of responsiveness and direct access would be preserved if licences were procured through a third-party reseller, potentially introducing delays or communication barriers. 3. Separation of Build and Platform Contracts Suppliers that build on the Appian platform typically bundle licensing and development services into a single contract. The IOPC has deliberately avoided this model to reduce dependency on a single supplier. By separating the licensing and build contracts, the IOPC retains the flexibility to change development partners without impacting the licensing arrangement. This approach has proven effective in reducing organisational risk and remains a key principle in the ongoing procurement strategy. 4. Limited Supplier Competition Limits the potential for meaningful competition in the licensing-only market, making a direct award the most practical and commercially sound option. 5. Continuation of Current Contract Terms Appian will continue to offer the existing licensing model. This model is particularly advantageous during periods of organisational growth, as it provides predictable costs and scalability. 6. Operational Continuity Appian underpins critical operational services within the IOPC. Procuring licences directly from the platform vendor ensures continuity of service, avoids compatibility issues, and maintains compliance with existing configurations and support arrangements. 7. Strategic Procurement and Commercial Control Separating the licensing and development contracts allows the IOPC to negotiate each element independently, ensuring better commercial control, transparency, and value for money.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
The Independent Office for Police Conduct (IOPC) has made a strategic investment in the development of its Case Management System (CMS) using the Appian platform. To continue leveraging the benefits of this investment and maximise the return on investment it is essential to maintain access to the Appian software through ongoing licensing. Appian licences are available directly from Appian or through a limited number of partners, with licencing typically bundled with development services. The IOPC has chosen to separate licensing from development to retain flexibility and avoid vendor lock-in. There is an absence of competition offering Appian licensing independently of development services and able to offer a continuation of the same licensing we currently benefit from.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-156977
Name
The Independent Office for Police Conduct

Roles

buyer

Address

Region
UK
Locality
London
Postal Code
E14 4PU
Country Name
United Kingdom
Street Address
10 South Colonnade, Canary Wharf

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The Independent Office for Police Conduct

Contact

Organisation 2
Id
GB-FTS-161165
Name
The Independent Office Police Conduct

Roles

reviewBody

Address

Locality
London
Postal Code
E14 4PU
Country Name
United Kingdom
Street Address
10 South Colonnade, Canary Wharf

Identifier

Legal Name
The Independent Office Police Conduct

Award information

Award 1
Id
057386-2025-NAT/2025/24-1
Title
Appian platform licensing – CMS 2025
Status
unsuccessful
Status Details
unsuccessful

Related lots

1

Recorded locations

  • Buyer location · London · UK · E14 4PU · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059c5b-2025-09-17T14:45:04+01:00compiled ·