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PROCUREMENT OPPORTUNITY

Electronic Point of Sale Solution

Bournemouth, Christchurch and Poole Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:17.

Opportunity overview

The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance. The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council's estate specifically those related to commercial activities.

Classification

  • CPV30200000 — Computer equipment and supplies
  • CPV48110000 — Point of sale (POS) software package

Lots

  • Lot 1£395.2k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Planned procurement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN778742
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
This competitive flexible procedure includes two tender stages. The three highest scoring bidders in the initial tender round will be invited to provide a scored presentation of their proposed solution. The evaluation criteria and date for this presentation will be provided at the initial tender stage to ensure all bidders are informed of the requirements prior to submission of bids. All weighted criteria for both tender stages will be set out in the Invitation to Tender document and is not subject to refinement between the two stages unless required following a clarification question. The bidder with the highest combined final weighted score from both tender stages will be confirmed as the preferred bidder.
Is Accelerated
Yes
Accelerated Rationale
State of urgency

Amendments

Entry 1
Id
056886-2025
Description
Updated links to Procontract engagement advert

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

No Lots Division Rationale
The decision not to divide the EPOS contract into separate lots was based on the need to ensure compatibility between the different contract elements, operational efficiency from system integration and better value from a unified solution.

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withoutReopeningCompetition
Description
This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution. Pricing is set out at the tender stage.
Maximum Participants
1

Expected award period

Ends
10 Dec 2025, 23:59

Tender Period

Ends
21 Nov 2025, 14:00

Communication

Future Notice Date
31 Oct 2025, 23:59

Enquiry period

Ends
14 Nov 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Additional Procurement Categories

services

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
395,175.36
Currency
GBP
Including VAT
474,210.43

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price
Description
Pricing associated with the use of hardware, software including associated support and maintenance.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Quality of written response as part of bidder submission

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Name
Presentation
Type
quality
Description
Scored evaluation of shortlisted bidder's presentation

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
2 Jan 2030, 23:59
Starts
3 Jan 2026, 00:00
Max Extent Date
30 Nov 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK24
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK24
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKK24
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKK24
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30200000
Scheme
CPV
Description
Computer equipment and supplies
Entry 2
Id
48110000
Scheme
CPV
Description
Point of sale (POS) software package

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.
Document Type
biddingDocuments
Entry 3
Id
069934-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
31 Oct 2025, 09:19

Planning and budget

Documents

Entry 1
Id
056877-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
16 Sept 2025, 11:33
Entry 2
Id
056886-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
16 Sept 2025, 11:37
Entry 3
Id
068216-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
24 Oct 2025, 13:41

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
30 Sept 2025, 23:59
Description
All PME documents must be submitted via the https://www.supplyingthesouthwest.org.uk/ by 30/09/2025. Late submissions may not be considered. For inquiries or assistance, please email Procurement.resources@bcpcouncil.gov.uk If you are unable to submit via the eTendering portal you may instead send via email to: Procurement.resources@bcpcouncil.gov.uk The Council may wish to follow-up with some suppliers to clarify some of the information they have provided. The findings of the preliminary market engagement will factor into the upcoming tender. Link to advert: https://procontract.due-north.com/Advert?advertId=14234c48-e692-f011-813a-005056b64545&fromProjectDashboard=True

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHYY-7342-PRHH
Name
Bournemouth, Christchurch and Poole Council

Roles

buyer

Address

Region
UKK24
Country
GB
Locality
Bournemouth
Postal Code
BH2 6DY
Country Name
United Kingdom
Street Address
BCP Council Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHYY-7342-PRHH
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Bournemouth · UKK24 · BH2 6DY · United Kingdom
  • Delivery location · UKK24 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059b19-2025-10-31T09:19:05ZPreliminary market engagement notice on Find a Tender ·