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PROCUREMENT OPPORTUNITY

UKRI-5065 BAS - Gateway Agent for Cape Town

UK Research & Innovation (UKRI) · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:14.

Opportunity overview

BAS requires a gateway agent to act as their representative in Cape Town and carry out operational functions on their behalf, allowing smooth facilitation of the Antarctic season. Assistance is required on some level year-round, with a peak in assistance required during the Halley operational season (early November to mid-February). Assistance includes but is not limited to handling of passengers, cargo handling, storage and shipment, port/vessel handling and procurement. BAS requires agency representative in Cape Town to be available on a 24/7 on call basis.

Classification

  • CPV63510000 — Travel agency and similar services

Lots

  • Lot 1£240k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-059aa1
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withReopeningCompetition
Description
Single supplier framework for the provision of port agency services. Quotations and subsequent purchase orders will be raised as per the framework agreement priced activities schedule.
Period Rationale
3 year initial term + option to extend for 1 more calendar year.
Maximum Participants
1

Expected award period

Ends
13 Nov 2025, 23:59

Tender Period

Ends
15 Oct 2025, 16:00

Enquiry period

Ends
1 Oct 2025, 16:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
240,000
Currency
GBP
Including VAT
240,000

Renewal

Description
The framework agreement can be extended for an additional 1 calendar year.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Technical/Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
20 Nov 2028, 23:59
Starts
21 Nov 2025, 00:00
Max Extent Date
20 Nov 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
63510000
Scheme
CPV
Description
Travel agency and similar services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
056696-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 Sept 2025, 16:21

Planning and budget

No Engagement Notice Rationale
This procurement has not been subject to a preliminary market engagement exercise. UKRI is familiar with the market and products available, and has sufficient knowledge to proceed with the tender process.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PDQJ-7126-JDHG
Name
UK Research & Innovation (UKRI)

Roles

buyer

Address

Region
UKK14
Country
GB
Locality
Swindon, Wiltshire
Postal Code
SN2 1FL
Country Name
United Kingdom
Street Address
Polaris House

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PDQJ-7126-JDHG
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Swindon, Wiltshire · UKK14 · SN2 1FL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059aa1-2025-09-15T16:21:39+01:00Tender notice on Find a Tender ·