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Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

OpenText VIM and Archive Licences and Support

Derbyshire County Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:08.

Opportunity overview

Purchase of OpenText VIM and Archive Licences and Support for 5 years

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

SAP (UK) LIMITED

Matched by number
Published award value
£920k
Awarded
10 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 02152073
Location
Feltham, UKI75, TW14 8HD, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CST250
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The Council first became aware in March 2025 while it was determining the routes for procurement of a new contract to deliver its finance and payroll software that OpenText licences were required. However, it only became clear in July that there was no suitable alternative procurement route available to provide this integral element of the project within the project timescales. There is no time to reprocure through an open tender and no suitable framework which the Council could use for the required contract term.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWZQ-2162-JJQL
Name
Derbyshire County Council

Roles

buyer

Address

Region
UKF13
Country
GB
Locality
Matlock
Postal Code
DE4 3AG
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWZQ-2162-JJQL
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02152073
Name
SAP (UK) LIMITED

Roles

supplier

Address

Region
UKI75
Country
GB
Locality
Feltham
Postal Code
TW14 8HD
Country Name
United Kingdom
Street Address
Clockhouse Place

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02152073
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PRVG-5171-GJBZ
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
11 Sept 2025, 00:00
Title
CST250 OpenText VIM and Archive Licences and Support
Status
active
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF1
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKF1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
920,000
Currency
GBP
Including VAT
1,104,000

Documents

Entry 1
Id
055844-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
11 Sept 2025, 14:28
Entry 2
Id
055845-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
11 Sept 2025, 14:30

Suppliers

Supplier 1
Id
GB-COH-02152073
Name
SAP (UK) LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
24 Sept 2025, 23:59

Related lots

1

Contract period

Ends
30 Nov 2030, 23:59
Starts
1 Dec 2025, 00:00

Standstill Period

Ends
22 Sept 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
OpenText VIM and Archive Licences and Support
Status
active
Award ID
1
Date Signed
24 Sept 2025, 00:00
Above Threshold
Yes
No Agreed Metrics Rationale
n/a - below £5m

Value

Amount
920,000
Currency
GBP
Including VAT
1,104,000

Period

Ends
30 Nov 2030, 23:59
Starts
1 Dec 2025, 00:00

Documents

Entry 1
Id
060782-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
30 Sept 2025, 11:02

Recorded locations

  • Buyer location · Matlock · UKF13 · DE4 3AG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0598b0-2025-09-30T11:02:45+01:00Transparency notice on Find a Tender ·