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PROCUREMENT OPPORTUNITY

1356- Karibu- Provision of Estates Services

Karibu Community Homes · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:53.

Opportunity overview

Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. £500,000. The opportunity is divided into two lots: Lot 1 – Grounds Maintenance: Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 – Communal Cleaning: Delivery of cleaning services in communal areas across Karibu’s properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award.

Classification

  • CPV77310000 — Planting and maintenance services of green areas
  • CPV77312000 — Weed-clearance services
  • CPV77313000 — Parks maintenance services
  • CPV77314000 — Grounds maintenance services
  • CPV77320000 — Sports fields maintenance services
  • CPV77340000 — Tree pruning and hedge trimming
  • CPV90500000 — Refuse and waste related services
  • CPV90511300 — Litter collection services
  • CPV90620000 — Snow-clearing services
  • CPV90630000 — Ice-clearing services
  • CPV90690000 — Graffiti removal services
  • CPV90910000 — Cleaning services
  • CPV90911200 — Building-cleaning services
  • CPV90911300 — Window-cleaning services
  • CPV90922000 — Pest-control services

Lots

  • Lot 1 - Grounds Maintenance£1.3m
  • Lot 2- Communal Cleaning£1.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1356
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Karibu Community Homes is seeking delivery partners to provide reliable and high-quality Estates Services across its housing stock. The contract will run for an initial five-year term, with an estimated annual value of c. £500,000. There are then a further 3 x 5 year optional extension taking the maximum contract term to 20 years. The opportunity is divided into two lots: Lot 1 – Grounds Maintenance: Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care in communal areas. Lot 2 – Communal Cleaning: Delivery of cleaning services in communal areas across Karibu’s properties, maintaining consistent hygiene and presentation standards. Bidders may tender for one or both lots. Each lot will be evaluated separately, and Karibu Community Homes may award one or both lots to the same bidder where this provides best value for money and operational efficiency. This procurement is being conducted under the Competitive Flexible Procedure. The current stage is the Conditions of Participation Stage (CoPS), which focuses on compliance and demonstrable capability. Shortlisted bidders will be invited to the Final Tender Stage (FTS), where full technical proposals and pricing will be assessed prior to contract award. Bidders should note that although the notice only permits you to bid for and win one lot, you may bid for both and be awarded both should you rank 1st on both lots. This is an error with FTS' system that forces you to enter a number fewer than the total number of lots.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Maximum Lots Bid Per Supplier
1
Maximum Lots Awarded Per Supplier
1

Expected award period

Ends
27 Jan 2026, 23:59

Tender Period

Ends
15 Dec 2025, 12:00

Enquiry period

Ends
30 Sept 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
LOT-0001
Title
Lot 1 - Grounds Maintenance
Status
active
Has Renewal
Yes
Description
Provision of grounds maintenance services across Karibu’s schemes and sites, ensuring high standards of cleanliness, tidiness, and horticultural care. The provider must follow best practices in grounds upkeep to maintain the visual and environmental quality of communal areas.

Value

Amount
1,250,000
Currency
GBP
Including VAT
1,500,000

Renewal

Description
There are 3 x 5 year optional extensions included. This equates to a maximum contract term of 20 years.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
2 Apr 2031, 00:59
Starts
1 Apr 2026, 01:00
Max Extent Date
1 Apr 2046, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Within the tender documents
Criterion 2
Type
technical
Description
Within the tender documents
Entry 2
Id
LOT-0002
Title
Lot 2- Communal Cleaning
Status
active
Has Renewal
Yes
Description
Delivery of communal area cleaning services across Karibu’s properties to uphold cleanliness and hygiene standards. The provider is expected to implement professional cleaning practices with consistency, discipline, and attention to detail in all assigned locations.

Value

Amount
1,250,000
Currency
GBP
Including VAT
1,500,000

Renewal

Description
3 x 5 year optional extensions, this equates to a maximum contract term of 20 years.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
1 Apr 2031, 00:59
Starts
1 Apr 2026, 01:00
Max Extent Date
1 Apr 2046, 00:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Included in the tender documents
Criterion 2
Type
technical
Description
Included in the tender documents

Items and delivery

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Entry 2
Id
77310000
Scheme
CPV
Description
Planting and maintenance services of green areas
Entry 3
Id
77312000
Scheme
CPV
Description
Weed-clearance services
Entry 4
Id
77313000
Scheme
CPV
Description
Parks maintenance services
Entry 5
Id
77320000
Scheme
CPV
Description
Sports fields maintenance services
Entry 6
Id
77340000
Scheme
CPV
Description
Tree pruning and hedge trimming
Entry 7
Id
90500000
Scheme
CPV
Description
Refuse and waste related services
Entry 8
Id
90511300
Scheme
CPV
Description
Litter collection services
Entry 9
Id
90620000
Scheme
CPV
Description
Snow-clearing services
Entry 10
Id
90630000
Scheme
CPV
Description
Ice-clearing services
Entry 11
Id
90690000
Scheme
CPV
Description
Graffiti removal services
Entry 12
Id
90910000
Scheme
CPV
Description
Cleaning services
Entry 13
Id
90911200
Scheme
CPV
Description
Building-cleaning services
Entry 14
Id
90911300
Scheme
CPV
Description
Window-cleaning services
Entry 15
Id
90922000
Scheme
CPV
Description
Pest-control services
Item 2
Id
LOT-0002
Related Lot
LOT-0002

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Entry 2
Id
77310000
Scheme
CPV
Description
Planting and maintenance services of green areas
Entry 3
Id
77312000
Scheme
CPV
Description
Weed-clearance services
Entry 4
Id
77313000
Scheme
CPV
Description
Parks maintenance services
Entry 5
Id
77320000
Scheme
CPV
Description
Sports fields maintenance services
Entry 6
Id
77340000
Scheme
CPV
Description
Tree pruning and hedge trimming
Entry 7
Id
90500000
Scheme
CPV
Description
Refuse and waste related services
Entry 8
Id
90511300
Scheme
CPV
Description
Litter collection services
Entry 9
Id
90620000
Scheme
CPV
Description
Snow-clearing services
Entry 10
Id
90630000
Scheme
CPV
Description
Ice-clearing services
Entry 11
Id
90690000
Scheme
CPV
Description
Graffiti removal services
Entry 12
Id
90910000
Scheme
CPV
Description
Cleaning services
Entry 13
Id
90911200
Scheme
CPV
Description
Building-cleaning services
Entry 14
Id
90911300
Scheme
CPV
Description
Window-cleaning services
Entry 15
Id
90922000
Scheme
CPV
Description
Pest-control services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
055580-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
10 Sept 2025, 17:00

Planning and budget

No Engagement Notice Rationale
Karibu Community Homes were satisfied that there would be sufficient interest within the market to negate the requirement to conduct preliminary market engagement. This was also coupled with a lack of time and capacity to conduct market engagement.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWGD-7379-XGXR
Name
Karibu Community Homes

Roles

buyer

Address

Region
UKI75
Country
GB
Locality
London
Postal Code
TW8 0FJ
Country Name
United Kingdom
Street Address
Unit 3, 8 Kew Bridge Rd, Brentford

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWGD-7379-XGXR
Scheme
GB-PPON

Contact

Name
Oli Turnbull
Telephone
+44 1707339800

Recorded locations

  • Buyer location · London · UKI75 · TW8 0FJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059808-2025-09-10T17:00:29+01:00Tender notice on Find a Tender ·