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PROCUREMENT OPPORTUNITY

Hard FM - Provision of Mechanical Repair, Maintenance and Minor Works Services

London Borough of Lewisham · Tender notice on Find a Tender

Tender information last checkedLast checked 4 Oct 2026, 00:57.

Opportunity overview

Lewisham Council (the Council) invites you to participate within this Procurement Process and invites you to submit a Tender for the provision of an Mechanical repairs, maintenance and minor improvement works contract on the terms and conditions set out in this Invitation to Tender (ITT), Specification and the Draft Mechanical Repair, Maintenance and Minor Works Services Contract. The words and expressions contained in this ITT have the same meaning that is given to them in the Conditions of Contract and the Service Specification. The Conditions of Contract to be used will be the Council's Conditions of Contract, a copy of which is included in the tender pack. The Contract will be between the successful Tenderer and the Council for the period of three years with an option to extend for a further two years. This Contract will be procured through a competitive flexible procedure, consisting of two stages, in accordance with the Procurement Act 2023. The first stage requires all interested organisations to complete and submit the Procurement Specific Questionnaire (PSQ), this includes questions on the tenderer's legal, financial and technical capability. The five highest scoring suppliers will be shortlisted and invited to participate in the next stage of the procurement process. The selected Suppliers following the PSQ stage who meet the conditions of participation and who are the highest ranked will be invited to submit a full tender. Progression to Stage 2 confirms eligibility to tender and does not guarantee contract award.

Classification

  • CPV45259000 — Repair and maintenance of plant
  • CPV45331000 — Heating, ventilation and air-conditioning installation work
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50730000 — Repair and maintenance services of cooler groups
  • CPV71334000 — Mechanical and electrical engineering services
  • CPV71630000 — Technical inspection and testing services

Lots

  • Lot 1£2.9m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN809234
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The procurement is being undertaken over two stages Stage One - Procurement Specific Questionnaire - Request to Participate Stage Two - Invitation to Tender - Tender Response Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria. Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender. Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
7 Apr 2026, 12:00

Enquiry period

Ends
20 Mar 2026, 23:59

Expected award period

Ends
4 Aug 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
3,500,000
Amount
2,900,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
cost
Name
Cost

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
4 Aug 2026, 00:00
Ends
4 Aug 2029, 23:59
Max Extent Date
4 Aug 2031, 23:59

Renewal

Description
Up to 2 years at the Council's discretion.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
45259000
Description
Repair and maintenance of plant
Entry 2
Scheme
CPV
Id
45331000
Description
Heating, ventilation and air-conditioning installation work
Entry 3
Scheme
CPV
Id
50710000
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 4
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating
Entry 5
Scheme
CPV
Id
50730000
Description
Repair and maintenance services of cooler groups
Entry 6
Scheme
CPV
Id
71334000
Description
Mechanical and electrical engineering services
Entry 7
Scheme
CPV
Id
71630000
Description
Technical inspection and testing services

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
L-2
Document Type
technicalSpecifications
Entry 4
Id
020835-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
9 Mar 2026, 12:04
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
London Borough of Lewisham
Id
GB-PPON-PYXG-1482-BYWG

Identifier

Scheme
GB-PPON
Id
PYXG-1482-BYWG

Address

Street Address
4th Floor Laurence House
Locality
Catford
Postal Code
SE6 4RU
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Catford · UKI44 · SE6 4RU · United Kingdom
  • Delivery location · UKI44 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 020835-2026Tender notice on Find a Tender ·