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PROCUREMENT OPPORTUNITY

Middleware for Digital Health Records Transformation Project

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:53.

Opportunity overview

Award of a two (2) year contract with three annual extensions (2+1+1+1) for middleware that supports the digital health records transformation project within Hywel Dda University Health Board (HDUHB). As HDUHB works towards digitalising patient health records, middleware is required to bridge the document scanners to the electronic document record management system (EDRMS). Without the middleware, documents scanned will not be converted and uploaded for storing in the EDRMS, resulting in error-prone and time-consuming manual uploads. Through integrating middleware, the file formatting and uploading is an automated process, allowing for a greater volume of documents to be scanned and uploaded, making the patient health record project more efficient and effective.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ricoh UK Ltd

Matched by exact name
Published award value
£211k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-PPON PMHC-4165-CBLG
Location
Northampton, UKF24, NN4 7RG, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
P0349
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Due to technical reasons, including interoperability reliance on the middleware to work with both document scanners and EDRMS, a code will be developed by the provider, which results in intellectual property. As such, there is only a single supplier who can fulfil this contract requirement.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersIntellectualPropertyExclusiveRights
Entry 2
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXWV-6492-CGMN
Name
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF14 3UZ
Country Name
United Kingdom
Street Address
4-5 Charnwood Court,

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PXWV-6492-CGMN
Scheme
GB-PPON

Contact

Name
Sian John
Organisation 2
Id
GB-PPON-PMHC-4165-CBLG
Name
Ricoh UK Ltd

Roles

supplier

Address

Region
UKF24
Country
GB
Locality
Northampton
Postal Code
NN4 7RG
Country Name
United Kingdom
Street Address
2nd Floor, 900 Pavilion Drive

Details

Vcse
No
Scale
large

Identifier

Id
PMHC-4165-CBLG
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Title
Middleware for Digital Health Records Transformation Project
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Amount
211,041.15
Currency
GBP
Including VAT
253,249.38

Renewal

Description
Three annual extensions available: Extension 1: 01/11/2027 – 31/10/2028 Extension 2: 01/11/2028 – 31/10/2029 Extension 3: 01/11/2029 – 31/10/2030

Documents

Entry 1
Id
055540-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
10 Sept 2025, 16:27

Suppliers

Supplier 1
Id
GB-PPON-PMHC-4165-CBLG
Name
Ricoh UK Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
30 Sept 2025, 23:59

Related lots

1

Contract period

Ends
31 Oct 2027, 23:59
Starts
1 Oct 2025, 00:00
Max Extent Date
31 Oct 2030, 23:59

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF14 3UZ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0597ed-2025-09-10T16:27:57+01:00Transparency notice on Find a Tender ·