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PROCUREMENT OPPORTUNITY

Managed IT Service RFP

Advanced Research and Invention Agency · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:47.

Opportunity overview

This RFP seeks proposals from experienced Managed IT Service Providers capable of delivering secure, scalable, agile, and proactive support. We are seeking a partner who can anticipate the evolving needs of a cutting-edge R&D funding agency and provide forward-thinking solutions that enable ARIA's mission and growth. The scope is to deliver ARIA's full IT capability, including: ● Delivering dependable, day-to-day operational support that scales with our growing operations. ● Supporting the integration and ongoing evolution of a complex, cloud-based technology ecosystem. ● Continually strengthening our security posture in line with UK-government and NCSC frameworks. ● Contributing to a tech-forward, security-conscious culture through policy, training, and enablement. The total contract value for standard service delivery is anticipated to be up to £1.25m for the initial 36-month term. This figure does not include costs for additional project support, extended hours, or pass-through costs for software and hardware - for this we anticipate an approximate additional £1.8m for the duration of the initial term.

Classification

  • CPV72222300 — Information technology services

Lots

  • Lot 1£3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0596cb
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure

Procedure

Features
See RFP document on https://www.aria.org.uk/supply-to-us for more information

Amendments

Entry 1
Id
055796-2025
Description
Correction to estimated value to match the information provided in the RFP.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
12 Dec 2025, 23:59

Tender Period

Ends
29 Oct 2025, 14:00

Enquiry period

Ends
17 Oct 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
3,000,000
Currency
GBP
Including VAT
3,600,000

Options

Description
As above, ARIA reserves the right to extend the contract by up to an additional 24 months, in 12-month increments subject to mutual agreement and continued satisfactory performance. There will also be options for additional project support, extended hours, or pass-through costs for software and hardware - for this we anticipate an approximate additional £1.8m for the duration of the initial term.

Renewal

Description
The initial term of the contract will be 36 months. ARIA reserves the right to extend the contract by up to an additional 24 months, in 12-month increments, subject to mutual agreement and continued satisfactory performance.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Criteria A - Background, Profile, Experience and Expertise
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
Criteria B - Your Approach to Service Delivery
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Name
Criteria C - Demonstration of Resource
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Name
Criteria D - Commercial Proposal
Type
cost

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
1 Feb 2029, 23:59
Starts
2 Feb 2026, 00:00
Max Extent Date
2 Feb 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72222300
Scheme
CPV
Description
Information technology services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
future
Document Type
biddingDocuments
Access Details
A supplementary bidder pack with more detail about our IT environment, including specific tools, devices, ecosystem and governance data, can be provided upon request but will require bidders to sign a non-disclosure agreement (NDA). The template NDA can be found here - https://aria.org.uk/media/n1jgitlq/aria-mutual-nda-for-rfp-it-managed-service-2025.pdf, please note the terms are non-negotiable and due diligence will be conducted on the bidder. Please email clarifications@aria.org.uk to request the NDA for signing.
Entry 4
Id
055064-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
9 Sept 2025, 14:35
Entry 5
Id
055796-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Sept 2025, 12:44

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVHN-2521-XHNQ
Name
Advanced Research and Invention Agency

Roles

buyer

Address

Region
UKI31
Country
GB
Locality
London
Postal Code
N1C 4EW
Country Name
United Kingdom
Street Address
5 Beaconsfield St

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PVHN-2521-XHNQ
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · London · UKI31 · N1C 4EW · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0596cb-2025-09-11T12:44:04+01:00Tender notice on Find a Tender ·