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PROCUREMENT OPPORTUNITY

Temporary Hospitality, Catering and Events Staff for ACE

University Of Edinburgh · award, contract

Tender information last checkedLast checked 26 Sept 2026, 21:20.

Opportunity overview

The University's Accommodation, Catering and Events (ACE) service operates a range of essential catering facilities that support students, staff, visitors and commercial activities across the University. To ensure continuity of these critical services, the University supplements its permanent workforce with temporary agency staff during periods of increased demand, seasonal peaks, planned events and where unforeseen staffing shortages arise. Agency workers are engaged only where the existing permanent workforce is insufficient to meet operational requirements, helping to maintain service continuity, customer experience and contractual commitments. The purpose of this procurement is to establish a Framework Agreement with suitably experienced staffing providers that have the capacity and capability to supply high-quality catering personnel at short notice, as and when required. The Framework value is indicative and non-committal. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Axis recruitment Ltd

Matched by exact name
Shared contract value
£1.6m
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-1
Status
active
Location
Glasgow, UKM82, G1 3TA, United Kingdom

Blue Arrow

Match pending…
Shared contract value
£1.6m
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-1
Status
active
Location
Edinburgh, UKM75, EH3 7AL, United Kingdom

Navolio Limited T/A Off To Work

Match pending…
Shared contract value
£1.6m
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-1
Status
active
Location
london, UKI, ec1y 4up, United Kingdom

Blue Arrow

Match pending…
Shared contract value
£800k
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-2
Status
active
Location
Edinburgh, UKM75, EH3 7AL, United Kingdom

Brightwork

Match pending…
Shared contract value
£800k
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-2
Status
active
Location
Glasgow, UK, G2 4HU, United Kingdom

Reed Recruitment

Match pending…
Shared contract value
£800k
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-2
Status
active
Location
Glasgow, UK, G2 2LW, United Kingdom

Blue Arrow

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-3
Status
active
Location
Edinburgh, UKM75, EH3 7AL, United Kingdom

Reed Recruitment

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-3
Status
active
Location
Glasgow, UK, G2 2LW, United Kingdom

Search Consultancy

Match pending…
Shared contract value
£1.2m
Awarded
Not supplied
Contract signed
5 Jul 2026
Suppliers
One of 3 awarded suppliers
Award ID
068698-2026-3
Status
active
Location
Inverness, UKM6, IV11SU, United Kingdom

Classification

  • CPV79620000 — Supply services of personnel including temporary staff

Lots

  • Hospitality and EventsValue not stated
  • Domestic ServicesValue not stated
  • Kitchen StaffValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
EC1019
Status
complete
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
79620000
Description
Supply services of personnel including temporary staff

Techniques

Has Framework Agreement
Yes

Covered By

GPA

Lots and requirements

Entry 1
Id
1
Title
Hospitality and Events
Description
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants – estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff – estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand.
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Options

Description
One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Entry 2
Id
2
Title
Domestic Services
Description
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Hotel Bedroom Attendants; - Hotel Public Area Cleaners - Student Property Domestic Cleaning Staff
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Options

Description
One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.
Entry 3
Id
3
Title
Kitchen Staff
Description
ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Head Chef – Rare but maybe required for interim periods of up to 3 months; - Chef – estimate of up to 10+ on busier days; - Kitchen Assistants – estimate 15 + on very busy days; and - Kitchen Porter – estimate of up to 5+ on busier days. Please be aware that these figures are given in good faith but may not be representative of future demand.
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
80
Criterion 2
Type
price
Description
20

Options

Description
One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79620000
Description
Supply services of personnel including temporary staff

Delivery locations

Entry 1
Region
UKM75
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
79620000
Description
Supply services of personnel including temporary staff

Delivery locations

Entry 1
Region
UKM75
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
79620000
Description
Supply services of personnel including temporary staff

Delivery locations

Entry 1
Region
UKM75

Buyer, suppliers and contacts

Organisation 1
Name
University Of Edinburgh
Id
GB-FTS-2023

Identifier

Legal Name
University Of Edinburgh

Address

Street Address
Charles Stewart House, 9-16 Chambers Street
Locality
Edinburgh
Region
UKM75
Postal Code
EH1 1HT
Country Name
United Kingdom

Contact

Name
Elliot Freeman
Telephone
+44 1316502759

Roles

buyer
centralPurchasingBody

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Blue Arrow
Id
GB-FTS-82500

Identifier

Legal Name
Blue Arrow

Address

Street Address
9 Coates Crescent
Locality
Edinburgh
Region
UKM75
Postal Code
EH3 7AL
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
Reed Recruitment
Id
GB-FTS-185005

Identifier

Legal Name
Reed Recruitment

Address

Street Address
201 West George Street
Locality
Glasgow
Region
UK
Postal Code
G2 2LW
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 4
Name
Navolio Limited T/A Off To Work
Id
GB-FTS-185006

Identifier

Legal Name
Navolio Limited T/A Off To Work

Address

Street Address
4 chiswell st
Locality
london
Region
UKI
Postal Code
ec1y 4up
Country Name
United Kingdom

Roles

supplier

Details

Scale
sme
Organisation 5
Name
Axis recruitment Ltd
Id
GB-FTS-185007

Identifier

Legal Name
Axis recruitment Ltd

Address

Street Address
Suite 3.2, 111 Union Street
Locality
Glasgow
Region
UKM82
Postal Code
G1 3TA
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 6
Name
Brightwork
Id
GB-FTS-185008

Identifier

Legal Name
Brightwork

Address

Street Address
Brightwork - 193 Bath Street
Locality
Glasgow
Region
UK
Postal Code
G2 4HU
Country Name
United Kingdom

Roles

supplier

Details

Scale
sme
Organisation 7
Name
Search Consultancy
Id
GB-FTS-185009

Identifier

Legal Name
Search Consultancy

Address

Street Address
24 Longman Drive
Locality
Inverness
Region
UKM6
Postal Code
IV11SU
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 8
Name
Edinburgh Sheriff Court
Id
GB-FTS-404

Identifier

Legal Name
Edinburgh Sheriff Court

Address

Street Address
27 Chambers Street
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
068698-2026-1
Title
Hospitality and Events
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-82500
Name
Blue Arrow
Supplier 2
Id
GB-FTS-185006
Name
Navolio Limited T/A Off To Work
Supplier 3
Id
GB-FTS-185007
Name
Axis recruitment Ltd
Award 2
Id
068698-2026-2
Title
Domestic Services
Status
active

Related lots

2

Suppliers

Supplier 1
Id
GB-FTS-185005
Name
Reed Recruitment
Supplier 2
Id
GB-FTS-82500
Name
Blue Arrow
Supplier 3
Id
GB-FTS-185008
Name
Brightwork
Award 3
Id
068698-2026-3
Title
Kitchen Staff
Status
active

Related lots

3

Suppliers

Supplier 1
Id
GB-FTS-82500
Name
Blue Arrow
Supplier 2
Id
GB-FTS-185005
Name
Reed Recruitment
Supplier 3
Id
GB-FTS-185009
Name
Search Consultancy

Contracts and changes

Entry 1
Id
068698-2026-1
Award ID
068698-2026-1
Title
Hospitality and Events
Status
active
Date Signed
6 Jul 2026, 00:00

Value

Amount
1,600,000
Currency
GBP
Entry 2
Id
068698-2026-2
Award ID
068698-2026-2
Title
Domestic Services
Status
active
Date Signed
6 Jul 2026, 00:00

Value

Amount
800,000
Currency
GBP
Entry 3
Id
068698-2026-3
Award ID
068698-2026-3
Title
Kitchen Staff
Status
active
Date Signed
6 Jul 2026, 00:00

Value

Amount
1,200,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH1 1HT · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 068698-2026award, contract ·