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PROCUREMENT OPPORTUNITY

Oracle Database Administrator Services

Crown Office and Procurator Fiscal Service · compiled

Tender information last checkedLast checked 30 Sept 2026, 08:59.

Opportunity overview

This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment to support the COPFS Database Team and lead on migration of the current Database Environment and Infrastructure to a modern, flexible system, capable of supporting COPFS Case Management Systems for the foreseeable future.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Applications DBA Ltd

Match pending…
Contract value
£292.5k
Awarded
Not supplied
Contract signed
4 Sept 2025
Award ID
054743-2025-COPFS-2025-197-1
Status
active
Location
Bearsden, UKM82, G61 4NW, United Kingdom

Applications DBA Ltd

Match pending…
Contract value
£292.5k
Awarded
Not supplied
Contract signed
21 Sept 2025
Award ID
059541-2025-COPFS-2025-174-1
Status
active
Location
Bearsden, UKM82, G61 4NW, United Kingdom

Classification

  • CPV72250000 — System and support services

Lots

  • This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS’ datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems. This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
COPFS-2025-197
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons. COPFS has encountered issues attracting and recruiting experienced staff for its Database Team. This has dramatically increased COPFS reliance on 3rd party services as the team are not fully resourced and are still acquiring the required knowledge and skills to migrate the current Database Environment and Infrastructure and to support the legacy systems. It is crucial to ensure continuity and successful management of the database environment, that the 3rd party service is supplied by an organisation that has the required in-depth knowledge of COPFS environment and infrastructure, including FOS and PROMIS, as well as extensive experience and up to date qualifications and skills in Oracle DBA.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72250000
Scheme
CPV
Description
System and support services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
This is a Voluntary Ex Ante Transparency (VEAT) Notice. The Crown Office and Procurator Fiscal Service (COPFS) will be entering into a contract with Applications DBA Ltd to supply Oracle Database Administrator Services for its business-critical Database Environment; for the planning, design and migration of our Oracle database systems to support the remaining transition of COPFS’ datacentres to offsite locations; the planning, design and development of our next generation Case Management System; and establishment of enhanced IT and business resiliency systems. This requires in-depth knowledge of COPFS current environment and infrastructure as well as extensive experience and up to date qualifications and skills in Oracle DBA to be able to provide knowledge transfer, support the transition of new team members and produce detailed systems documentation for COPFS case management systems, activities requiring bespoke and detailed technical understanding of COPFS FOS, PROMIS and other case management systems This is a business-critical service and for technical reasons competition is absent.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Glasgow

Delivery locations

Entry 1
Region
UKM82
Entry 2
Region
UKM82

Additional Classifications

Entry 1
Id
72250000
Scheme
CPV
Description
System and support services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2817
Name
Crown Office and Procurator Fiscal Service

Roles

buyer
centralPurchasingBody

Address

Region
UKM
Locality
Edinburgh
Postal Code
EH1 1LA
Country Name
United Kingdom
Street Address
Crown Office, 25 Chambers Street

Details

Classifications

Entry 1
Id
NATIONAL_AGENCY
Scheme
TED_CA_TYPE
Description
National or federal agency/office
Entry 2
Id
10
Scheme
COFOG
Description
Social protection

Identifier

Legal Name
Crown Office and Procurator Fiscal Service

Contact

Name
Central Procurement Team
Organisation 2
Id
GB-FTS-15061
Name
Applications DBA Ltd

Roles

supplier

Address

Region
UKM82
Locality
Bearsden
Postal Code
G61 4NW
Country Name
United Kingdom
Street Address
47 St Andrew's Dr

Details

Scale
sme

Identifier

Legal Name
Applications DBA Ltd

Contact

Telephone
+44 7707998309
Organisation 3
Id
GB-FTS-68750
Name
Sherriff Clerk's Office

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
PO Box 23, 1 Carlton Place

Identifier

Legal Name
Sherriff Clerk's Office

Award information

Award 1
Id
054743-2025-COPFS-2025-197-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-15061
Name
Applications DBA Ltd

Related lots

1
Award 2
Id
059541-2025-COPFS-2025-174-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-15061
Name
Applications DBA Ltd

Related lots

1

Contracts and changes

Entry 1
Id
054743-2025-COPFS-2025-197-1
Status
active
Award ID
054743-2025-COPFS-2025-197-1
Date Signed
5 Sept 2025, 00:00

Value

Amount
292,500
Currency
GBP
Entry 2
Id
059541-2025-COPFS-2025-174-1
Status
active
Award ID
059541-2025-COPFS-2025-174-1
Date Signed
22 Sept 2025, 00:00

Value

Amount
292,500
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM · EH1 1LA · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059607-2025-09-25T10:25:29+01:00compiled ·