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PROCUREMENT OPPORTUNITY

The supply and installation of a fixed-dome planetarium at North Wales Science (trading as Xplore! Science Discovery Centre)

Wrexham University · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:58.

Opportunity overview

Xplore! has recently been awarded Shared Prosperity Fund (SPF)-Transition Fund capital and revenue awards. Xplore! is therefore now looking to create an immersive fixed-dome planetarium with associated AV equipment and appropriate software licenses for high quality STEAM content delivery to a minimum capacity of 30 visitors in each viewing. The planetarium will be the only fixed-dome planetarium in north-east Wales, providing a unique attraction for Wrexham. It aligns with the Wellbeing of Future Generations Act by ensuring future prosperity of Xplore!, its employees, and a cohesive community by contributing positively to STEAM capital for the people of Wrexham. In this way it will provide a platform for Xplore! to develop the personal interest of participants and connect them to the local space industries and potential careers. We have the full support of John Whalley CEO of Space Wales and Rachael Blackburn of Aerospace Wales, with our engagement activities aligning with the needs of the local space sector and associated supply-chain. Our activities will also compliment the activities of Jeremy Howitt at Snowdonia Aerospace, providing a strong link between North West Wales and North East Wales schools, who in time will have access to space-related activities through both organisations. The planetarium will be situated on the first floor of Xplore’s city centre building, which is not currently accessible to all. The project will therefore also enable the installation of a platform lift, as well as refurbishing the stairwell, and re-locating the staff offices from the ground floor to the first-floor space. The planetarium is expected to be fully operational by March 2026. It is expected that the planetarium supplier will work with the construction contractor through 2025 and early 2026 to ensure successful completion of the overall project.

Classification

  • CPV39300000 — Miscellaneous equipment
  • CPV92521100 — Museum-exhibition services

Lots

  • Lot 1£185k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
AS/JC/08/09/2025
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
goods
How to submit
Sell2Wales Portal: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0288 Detailed drawings available on request via email procurement@wrexham.ac.uk. (Technical challenges in uploading to Sell2Wales.)
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
3 Oct 2025, 12:00

Enquiry period

Ends
26 Sept 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active

Value

Amount
185,000
Currency
GBP
Including VAT
222,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price
Description
Please provide pricing cost details for the optional requirements as detailed within the Optional Items line in technical specification. The University is not obliged to purchase these items but are optional items that MAY be purchased depending on budget availability and competitive nature of the pricing. The prices should be as follows: For any United Kingdom based Economic Operators the Pricing for Appendix 1e should be in British pound sterling and shall be inclusive of VAT @20% and include all other Taxes and Tariffs, where applicable. For any Economic Operators based outside the United Kingdom the Pricing for Appendix 1e should be in British pounds sterling and shall include all applicable Taxes and Tariffs. In order to account for VAT we may have to pay import VAT on goods. For supplies of services from outside the UK we must account for VAT under the reverse charge procedure. The University will need to add Value Added Tax @ 20% to the Total Cost of the bid submitted, which must come within the total budget disclosed.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Technical/Quality is divided into sub-quality weightings as per the ITT tender pack

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
13 Mar 2026, 23:59
Starts
3 Nov 2025, 00:00

Selection criteria

Criteria

Criterion 1
Description
The Authority has set out the conditions of participation details in Appendix 1a WPSQ & Award Criteria Evaluation Methodology – WPSQ Tab and “Question Outcome” Column which refers to Pass / Fail participation criteria. Economic and financial standing The Authority will assess the Participant’s Dun & Bradstreet (D&B) Risk of Failure score which needs to be 50 or more in order to have an initial Pass. Failure to obtain a 50 or more D&B Risk of Failure score will result in the Authority’s Accountants undertaking further analysis using solvency ratios and profitability ratios etc as defined in the WPSQ Supplier Guidance. Participants are asked to provide information on their two most recent accounts, and upon request, provide copies of the most recent audited accounts or up to date financial statements where full audited accounts cannot be provided. The minimum criteria are set out in the WPSQ and Appendix 1a. The Authority may require further information from a Participant in order to consider if the Participant presents an unacceptable level of financial risk. Participants must achieve at least the minimum pass score for all questions. Any Participant that does not achieve the minimum pass score for any WPSQ question will be excluded at Stage 1 Phase 3 and its submission will not be further considered for the award of the Contract. Further instructions on what Participants should consider in relation to their response on financial standing is set out in the WPSQ and Appendix 1. The WPSQ acts as a self-declaration for Participants. The Preferred Bidder will be required to provide all requested certificates and documentation before being awarded the Contract. However, the Authority can ask any Participant to submit their evidence at any point in the procurement process, if this is necessary, to ensure that the process is carried out properly and in a timeous manner to meet with the procurement’s programme requirements.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL23
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
92521100
Scheme
CPV
Description
Museum-exhibition services
Entry 2
Id
39300000
Scheme
CPV
Description
Miscellaneous equipment

Published documents

Entry 1
Id
L-1
Description
Appendix 1a WPSQ Award Criteria Evaluation Methodology
Document Type
biddingDocuments
Entry 2
Id
L-2
Description
Appendix 1b Sell2Wales Supplier Post Box Guidance
Document Type
biddingDocuments
Entry 3
Id
L-3
Description
Appendix 1c_TechnicalSpecification
Document Type
biddingDocuments
Entry 4
Id
L-4
Description
Appendix 1d General contract Terms & Conditions WU standard goods contract
Document Type
biddingDocuments
Entry 5
Id
L-5
Description
Appendix 1e Planetarium pricing schedule
Document Type
biddingDocuments
Entry 6
Id
L-6
Description
Invitation to Tender (ITT) Instructions
Document Type
biddingDocuments
Entry 7
Id
L-7
Description
ITT Response Document PART A (WPSQ) TEMPLATE
Document Type
biddingDocuments
Entry 8
Id
L-8
Description
ITT Response Document PART B
Document Type
biddingDocuments
Entry 9
Id
L-9
Description
ITT Response Document Part C Other Declarations
Document Type
biddingDocuments
Entry 10
Id
054706-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Sept 2025, 14:54

Buyer, suppliers and contacts

Organisation 1
Id
GB-CHC-1142048
Name
Wrexham University

Roles

buyer

Address

Region
UKL23
Country
GB
Locality
Wrexham
Postal Code
LL11 2AW
Country Name
United Kingdom
Street Address
Plas Coch

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
1142048
Scheme
GB-CHC

Contact

Name
Scot Owen

Recorded locations

  • Buyer location · Wrexham · UKL23 · LL11 2AW · United Kingdom
  • Delivery location · UKL23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0595ef-2025-09-08T14:54:02+01:00Tender notice on Find a Tender ·