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PROCUREMENT OPPORTUNITY

EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

the Education Authority · compiled

Tender information last checkedLast checked 30 Sept 2026, 08:55.

Opportunity overview

Modify this contract to enable the addition and introduction of an e-Invoicing Module to the iFS system. The introduction of this Module will involve the addition of £988,666.00 to the Overall Contract Value. The revised overall contract value would then be £40,188,666.00 There was a previous modification to this contract in June 2021. This modification under Reg 72(1)(b) was approved and awarded after publishing a VEAT and a Modification Notice in June 2021.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Fujitsu Services Limited

Matched by number

Fujitsu

Contract value
£40.2m
Awarded
Not supplied
Contract signed
30 Nov 2015
Award ID
054578-2025-40622-1
Status
active
Identifier
GB-COH 00096056
Location
Bracknell, UK, United Kingdom

Classification

  • CPV72250000 — System and support services

Lots

  • The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
40622
Main Procurement Category
services

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72250000
Scheme
CPV
Description
System and support services

Lots and requirements

Entry 1
Id
1
Description
The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education.

Contract period

Duration In Days
3,600

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-116632
Name
the Education Authority

Roles

buyer

Address

Region
UKN06
Locality
Belfast
Postal Code
BT12NQ
Country Name
United Kingdom
Street Address
40 Academy Street

Details

Identifier

Legal Name
the Education Authority
No Identifier Rationale
notOnAnyRegister

Contact

Name
Colin Morrison
Telephone
+44 2890564000
Organisation 2
Id
GB-COH-00096056
Name
Fujitsu

Roles

supplier

Address

Region
UK
Locality
Bracknell
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
00096056
Scheme
GB-COH
Legal Name
Fujitsu
Organisation 3
Id
GB-FTS-159167
Name
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures

Roles

reviewBody

Address

Locality
Belfast
Country Name
United Kingdom

Identifier

Legal Name
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures

Award information

Award 1
Id
054578-2025-40622-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-00096056
Name
Fujitsu Services Limited

Related lots

1

Contracts and changes

Entry 1
Id
054578-2025-40622-1
Status
active
Award ID
054578-2025-40622-1
Date Signed
30 Nov 2015, 00:00

Items

Item 1
Id
1
Related Lot
1

Classification

Id
72250000
Scheme
CPV
Description
System and support services

Delivery locations

Entry 1
Region
UKN

Value

Amount
40,188,666
Currency
GBP

Period

Duration In Days
3,600

Amendments

Entry 1
Id
1
Rationale
Need for additional works, services or supplies by the original contractor/concessionaire: The introduction of the module will aid EA to comply with its legal requirements as detailed below: - To align with the EU directive 'Electronic Invoice Directive 2014/55/EU'. This directive mandates that all public administrations in Europe must be capable of receiving and processing B2G (Business to Government) invoices in electronic format from their suppliers. - In May 2019, the UK government implemented the EU directive on e-Invoicing for public procurement via The Public Procurement (Electronic Invoices, etc.) Regulations 2019. Now, anyone involved in public tender procedures must receive and process suppliers' invoices that follow an e-Invoicing standard established under the Directive - The Procurement Act 2034 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of processing invoices. The e-Invoicing module will aid in the efficient processing of invoices.
Description
Modify this contract to enable the addition and introduction of an e-Invoicing Module to the iFS system. The introduction of this Module will involve the addition of £988,666.00 to the Overall Contract Value. The revised overall contract value would then be £40,188,666.00 There was a previous modification to this contract in June 2021. This modification under Reg 72(1)(b) was approved and awarded after publishing a VEAT and a Modification Notice in June 2021.

Recorded locations

  • Buyer location · Belfast · UKN06 · BT12NQ · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0595a2-2025-09-08T11:25:05+01:00compiled ·