Orthopaedic Insourcing Service

Opportunity overview

This Contract Award notice is placed under the Healthcare Services Provider Selection Regime (PSR) Regulations 2023 Regulation 14 for Urgent Awards. This award is to address the Trust's urgent surgical capacity shortfall in the immediate short-term for Orthopaedic Services. The Award has been made to prevent any future harm to patients by minimising waiting times. The service provider shall supply a full insourcing services covering 200 procedures from the longest waiting cohort and 500 outpatient assessments. Ongoing work with regards to market engagement and a new procurement process shall be progressed and completed over the coming months once the capacity shortfall has been stabilised.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Portland Clinical Limited

Matched by number

Contract value: £520k
Awarded: Not supplied
Contract signed: 10 Jul 2025
Award ID: 054548-2025-WHISP-404-1
Status: active
Identifier: GB-COH 09324612
Location: Sheffield, UKE32, S1 4EH, United Kingdom

Classification

CPV85121283 — Orthopaedic services
CPV85111000 — Hospital services
CPV85121200 — Medical specialist services

Lots

This Contract Award notice is placed under the Healthcare Services Provider Selection Regime (PSR) Regulations 2023 Regulation 14 for Urgent Awards. This confirmation of award is to address the Trust's urgent surgical capacity shortfall in the immediate short-term for Surgical Orthopaedic Services. The Award has been made to prevent any future harm to patients due to the significant backlog/waiting list. The service provider shall supply a full insourcing service covering 200 procedures from the longest waiting cohort and 500 new outpatient assessments. Subspecialties include: 1) Arthroplasty 2) Foot and Ankle 3) Lower Limb (Knee and Sport Injury) 4) Pediatric Orthopaedics 5) Spinal Disorders 6) Upper Limb The urgent award remains within the 36-40% of the tariff price range for elective and 70% for outpatients as per the Trusts budget setting requirements. This is a short-term award anticipated to initially last 3 months for the cohort of patients identified, starting on 1st August 2025 ending on 31st October 2025. It is envisaged that ongoing work with regards to market engagement and a new procurement process shall be progressed and completed over the coming months for a medium-term service provision. The value over the 3-month period is anticipated to be £520,000.00.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: WHISP-404
Status: complete
Procurement Method: limited
Main Procurement Category: services
Procurement Method Details: Award procedure without prior publication of a call for competition
Why this procedure was chosen: This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services Provider Selection Regime (PSR) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contract Regulations 2015 or it's replacement the Procurement Regulations 2024 do not apply to this award. Regulation 14, Urgent Awards applies to this Contract Award: Criteria 1: The Award or modification must be made urgently: The Trust is currently experiencing significant challenges in the delivery of adequate service provision to meet ongoing growth in demand whilst meeting the NHSE National Standards for waiting times. Relative to others, the Trust's performance is within the bottom 10 providers nationally for all three elective referral to treatment (RTT) measures. The timescales associated with delivery of activity within the next 3 months does hinder the time to enable a full procurement process. The Trust will be conducting a full procurement process during the subsequent 3 month period for a medium-term service provision. Criteria 2: The reasons for urgency was not foreseeable by and is not attributable to the authority: The Trust has faced particular challenges in the delivery of elective orthopaedics services over the last year, with a 20% reduction in capacity available. The Trust had to put in place significant mitigations during 2024/25 and has made significant progress with this but remains out of balance in terms of capacity being in place to meet demand. The Trust has been unable to secure sufficient alternative capacity to meet the timescales required to deliver expected standards of service delivery. The Trust has exhausted all options available in terms of recovering activity in the short term, with the quantifiable mitigations leading to the Trust continuing to fall short of capacity requirements. Criteria 3: Delaying the award of the contract to conduct a full application of the regime would likely pose a risk to patient or public safety: The Trust believes that it cannot safely manage the volume of choice referrals it is receiving due to the growing imbalance in terms of capacity available at the Trust. Criteria 4: Relevant authorities must not use the urgent award or contract modification provisions in this regime if the urgency is attributable to the relevant authority not leaving sufficient time to make procurement decisions and run a provider selection process: The Trust is able to demonstrate that appropriate procurement approaches have been undertaken in the last couple of years with appropriate planning, but to date the Trust has not been in a position to award. - The Trust has already undertaken 2 full procurement exercises in the last 6 months which have not led to award in November 2024 and March 2025.

Legal basis

Id: 32014L0024
Scheme: CELEX

Classification

Id: 85121283
Scheme: CPV
Description: Orthopaedic services

Procedure reasons

Entry 1

Id: D_OUTSIDE_SCOPE
Scheme: TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description: The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1

Id: 1
Status: cancelled
Has Options: No
Description: This Contract Award notice is placed under the Healthcare Services Provider Selection Regime (PSR) Regulations 2023 Regulation 14 for Urgent Awards. This confirmation of award is to address the Trust's urgent surgical capacity shortfall in the immediate short-term for Surgical Orthopaedic Services. The Award has been made to prevent any future harm to patients due to the significant backlog/waiting list. The service provider shall supply a full insourcing service covering 200 procedures from the longest waiting cohort and 500 new outpatient assessments. Subspecialties include: 1) Arthroplasty 2) Foot and Ankle 3) Lower Limb (Knee and Sport Injury) 4) Pediatric Orthopaedics 5) Spinal Disorders 6) Upper Limb The urgent award remains within the 36-40% of the tariff price range for elective and 70% for outpatients as per the Trusts budget setting requirements. This is a short-term award anticipated to initially last 3 months for the cohort of patients identified, starting on 1st August 2025 ending on 31st October 2025. It is envisaged that ongoing work with regards to market engagement and a new procurement process shall be progressed and completed over the coming months for a medium-term service provision. The value over the 3-month period is anticipated to be £520,000.00.

Award criteria

Criteria

Criterion 1

Name: Address immediate risk to safety and quality of care
Type: quality
Description: 100

Criterion 2

Name: Address immediate risk to safety and quality of care
Type: cost
Description: 100

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery Location

Description: Oswestry - The Robert Jones and Agnes Hunt NHS Foundation Trust Hospital Site.

Delivery locations

Entry 1

Region: UKG22

Additional Classifications

Entry 1

Id: 85111000
Scheme: CPV
Description: Hospital services

Entry 2

Id: 85121200
Scheme: CPV
Description: Medical specialist services

Buyer, suppliers and contacts

Organisation 1

Id: GB-FTS-160079
Name: The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust

Roles

reviewBody

Address

Region: UKG22
Locality: Oswestry
Postal Code: SY10 7AG
Country Name: United Kingdom
Street Address: Gobowen

Details

Url: https://www.rjah.nhs.uk/ ↗

Classifications

Entry 1

Id: BODY_PUBLIC
Scheme: TED_CA_TYPE
Description: Body governed by public law

Entry 2

Id: 07
Scheme: COFOG
Description: Health

Identifier

Legal Name: The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
No Identifier Rationale: notOnAnyRegister

Contact

Name: Hayley Smith
Email: h.smith27@nhs.net
Telephone: +44 7770493216

Organisation 2

Id: GB-COH-09324612
Name: Portland Clinical Limited

Roles

supplier

Address

Region: UKE32
Locality: Sheffield
Postal Code: S1 4EH
Country Name: United Kingdom
Street Address: 28 Bailey Street

Details

Scale: large

Identifier

Id: 09324612
Scheme: GB-COH
Legal Name: Portland Clinical Limited

Award information

Award 1

Id: 054548-2025-WHISP-404-1
Title: Orthopaedic Insourcing Service
Status: active

Suppliers

Supplier 1

Id: GB-COH-09324612
Name: Portland Clinical Limited

Related lots

Contracts and changes

Entry 1

Id: 054548-2025-WHISP-404-1
Title: Orthopaedic Insourcing Service
Status: active
Award ID: 054548-2025-WHISP-404-1
Date Signed: 11 Jul 2025, 00:00

Value

Amount: 520,000
Currency: GBP

Recorded locations

Buyer location · Oswestry · UKG22 · SY10 7AG · United Kingdom
Delivery location · UKG22

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-059592-2025-09-08T10:45:29+01:00compiled · 8 Sept 2025, 10:45