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PROCUREMENT OPPORTUNITY

Timetabling and Room Booking System

University of Brighton · Contract award notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 13:15.

Opportunity overview

The University is looking for suitably skilled and experienced suppliers to provide a replacement for CMIS and associated products to continue delivery of the University's current requirements related to timetabling, room booking, timetable delivery, and timetable data delivery to other systems and planning. The University will also look at enhancing the current service provision where possible by examining other requirements that will improve student experience, timetabling process and associated strands. To deliver timetables to students for September 2027 the University requires the replacement system to be fully operational with all staff trained by end December 2026.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

EventMap Ltd

Matched by exact name
Published award value
£322.5k
Awarded
28 Apr 2026
Award ID
1
Status
pending
Identifier
GB-PPON PPQP-6697-QYNV
Location
Belfast, IE, BT8 8DN, Ireland

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-059522
Status
complete
Procurement Method
open
Procurement Method Details
Competitive flexible procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
University of Brighton
Id
GB-PPON-PPVH-1123-JNXZ

Identifier

Scheme
GB-PPON
Id
PPVH-1123-JNXZ

Address

Street Address
Lewes Road
Locality
Brighton
Postal Code
BN2 4AT
Country
GB
Country Name
United Kingdom
Region
UKJ21

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
EventMap Ltd
Id
GB-PPON-PPQP-6697-QYNV

Identifier

Scheme
GB-PPON
Id
PPQP-6697-QYNV

Address

Street Address
Emerson House, Carryduff
Locality
Belfast
Postal Code
BT8 8DN
Country
IE
Country Name
Ireland
Region
IE

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
pending
Date
29 Apr 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
29 Apr 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
48190000
Description
Educational software package
Entry 3
Scheme
CPV
Id
72261000
Description
Software support services
Entry 4
Scheme
CPV
Id
72262000
Description
Software development services
Entry 5
Scheme
CPV
Id
72263000
Description
Software implementation services

Value

Including VAT
322,456.54
Currency
GBP

Suppliers

Supplier 1
Id
GB-PPON-PPQP-6697-QYNV
Name
EventMap Ltd

Standstill Period

Ends
11 May 2026, 23:59

Contract period

Starts
1 Jun 2026, 00:00
Ends
31 May 2031, 23:59
Max Extent Date
31 May 2033, 23:59

Renewal

Description
The University may at its sole discretion extend the contract for a period of 24 months or parts thereof

Related lots

1

Documents

Entry 1
Id
039362-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
29 Apr 2026, 15:49
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
29 May 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Brighton · UKJ21 · BN2 4AT · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 039362-2026Contract award notice on Find a Tender ·