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PROCUREMENT OPPORTUNITY

Mole Valley District Council - Inventory Services

Mole Valley District Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:48.

Opportunity overview

Mole Valley District Council (MVDC) would like to contract with a sole supplier for the provision of an Inventory and a check-in, check out service for households provided with accommodation through the Council’s Private Rented Scheme. This service will be on a call off basis. This contract is for a sole service provider for the duration of the contract who, when requested, will undertake to provide an Inventory service within the timescale required by the Council. In the event that the successful supplier is not available to provide the services when required, the Council reserves the right to use an alternative supplier for each individual inventory examination that the successful supplier cannot deliver. The contract will last for an initial period of 3 years, commencing on 22nd November 2025, with the option for a single year's extension. Any extension will be at the Council’s discretion.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

J.L.S. Independent Inventories

Match pending…
Contract value
£65k
Awarded
Not supplied
Contract signed
3 Nov 2025
Including VAT
£78k
Award ID
1
Status
active
Location
Horsham,, UKJ28, RH12 4PL, United Kingdom

Classification

  • CPV98341100 — Accommodation management services

Lots

  • Lot 1AED 45k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05950e
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, ‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
26 Sept 2025, 12:00

Enquiry period

Ends
16 Sept 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Other Requirements

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
45,000
Currency
AED
Including VAT
54,000

Renewal

Description
One option to extend for 12 months only.

Award criteria

Description
40% Price / 60% Quality

Contract period

Ends
21 Nov 2028, 23:59
Starts
22 Nov 2025, 00:00
Max Extent Date
21 Nov 2029, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ26
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
98341100
Scheme
CPV
Description
Accommodation management services

Published documents

Entry 1
Id
054331-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
5 Sept 2025, 14:27

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLXW-3796-VTMW
Name
Mole Valley District Council

Roles

buyer

Address

Region
UKJ26
Country
GB
Locality
Dorking
Postal Code
RH4 1SJ
Country Name
United Kingdom
Street Address
Pippbrook

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PLXW-3796-VTMW
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-FTS-165824
Name
J.L.S. Independent Inventories

Roles

supplier

Address

Region
UKJ28
Country
GB
Locality
Horsham,
Postal Code
RH12 4PL
Country Name
United Kingdom
Street Address
11 Spiney Close

Details

Vcse
No
Scale
large

Contact

Telephone
07738009363

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
98341100
Scheme
CPV
Description
Accommodation management services

Suppliers

Supplier 1
Id
GB-FTS-165824
Name
J.L.S. Independent Inventories

Related lots

1

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
3 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
65,000
Currency
GBP
Including VAT
78,000

Period

Ends
21 Nov 2028, 23:59
Starts
22 Nov 2025, 00:00
Max Extent Date
21 Nov 2029, 23:59

Renewal

Description
One option to extend for 12 months only.

Documents

Entry 1
Id
071512-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
6 Nov 2025, 10:18

Recorded locations

  • Buyer location · Dorking · UKJ26 · RH4 1SJ · United Kingdom
  • Delivery location · UKJ26 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05950e-2025-11-06T10:18:56ZTender notice on Find a Tender ·