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PROCUREMENT OPPORTUNITY

Purchase of a Schools Management Information System

Caerphilly County Borough Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 16:37.

Opportunity overview

Caerphilly CBC (“the Council”) are purchasing a Software as a Service (SaaS) solution for the provision of a comprehensive Schools Management Information System (MIS). The primary objective of this tender is to procure a solution that enables schools to efficiently and effectively fulfil statutory and legislative responsibilities. The solution must support compliance with all relevant Welsh educational regulations and standards.  The solution must provide a provision for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs).  The desired solution should streamline administrative processes, enhance data management, and improve overall operational efficiency.  It is essential that the solution minimises the need for third party add-ons by encompassing a wide range of functionalities within a single platform.  This will ensure that schools can operate seamlessly without the additional burden of procuring and managing multiple solutions.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ARBOR EDUCATION PARTNERS GROUP LTD

Matched by exact name
Contract value
£1.6m
Awarded
Not supplied
Contract signed
22 Jun 2026
Including VAT
£2m
Award ID
1
Status
active
Identifier
GB-PPON PXPL-8349-GQXG
Location
London, UKI41, EC2A 3EJ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PS2931/25/JT
Status
complete
Procurement Method
open
Procurement Method Details
Competitive flexible procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Caerphilly County Borough Council
Id
GB-PPON-PWHP-2369-JPYL

Identifier

Scheme
GB-PPON
Id
PWHP-2369-JPYL

Address

Street Address
Penallta House, Tredomen Park
Locality
Hengoed
Postal Code
CF82 7PG
Country
GB
Country Name
United Kingdom
Region
UKL16

Contact

Name
Jessica Thomas

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply
Organisation 2
Name
ARBOR EDUCATION PARTNERS GROUP LTD
Id
GB-PPON-PXPL-8349-GQXG

Identifier

Scheme
GB-PPON
Id
PXPL-8349-GQXG

Address

Street Address
Fora - Great Eastern Street, 4th Floor, 21-33 Great Eastern Street
Locality
London
Postal Code
EC2A 3EJ
Country
GB
Country Name
United Kingdom
Region
UKI41

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
31711310
Description
System for recording attendance
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-PPON-PXPL-8349-GQXG
Name
ARBOR EDUCATION PARTNERS GROUP LTD

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Purchase of a Schools Management Information System
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
Yes
Date Signed
23 Jun 2026, 00:00

Period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2037, 23:59

Renewal

Description
The Council reserves the right to extend for a period of up to 60 months

Options

Description
The Council reserves the right to procure additional goods and services from the appointed supplier where these are directly related to, and compatible with, the core system. This may include, but is not limited to: - Additional software modules, functionality or system enhancements - Additional user licences or capacity increases - Integration services with other Council or third-party systems - Further configuration, development, or consultancy services - Training and support services beyond the initial implementation - Data migration, reporting, or analytics enhancements Any such options will only be utilised where they remain within the overall scope of the original procurement and are necessary to enhance, extend or optimise the operation of the system. The use of these options will be subject to available budget and internal approval processes and will be agreed in accordance with the contract terms.

Value

Including VAT
2,000,000
Amount
1,600,000
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Security audits / penetration testing

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 2
Id
2
Title
Social Value reporting

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Business Continuity (BCDR) testing

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Documents

Entry 1
Id
060079-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
26 Jun 2026, 07:43
Format
text/html

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 040726-2026Contract award notice on Find a Tender ·
  2. 060079-2026Contract details notice on Find a Tender ·