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PROCUREMENT OPPORTUNITY

MRI Managed Equipment Service (Lot 1 and 2)

Croydon Health Services NHS Trust · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:39.

Opportunity overview

The South West London Procurement Partnership on behalf of Croydon Health Services are looking to procure an MRI Managed Equipment Service contract. This contract relates solely to the ongoing support and maintenance of 3x MRI machines and the hard facilities management of the building. The day-to-day running of the service will be brought in-house from 1st April 2026. The contract will be divided into two lots as follows: • Lot 1 – MRI Managed equipment service: The Trust is looking to procure a Provider to deliver ongoing support and maintenance for three MRI machines/associated equipment. This Lot will include the remaining residual values of the machines. • Lot 2 – Hard facilities management and associated services: The Trust is looking to procure a Provider to deliver hard FM services for the MRI building. This Lot also includes the residual value of the building. The contract start date for the proposed service is 1st April 2026. It is anticipated that the contract term will run for 6 years with an option to extend by an additional 2 years on a +1+1 basis.

Classification

  • CPV50400000 — Repair and maintenance services of medical and precision equipment
  • CPV50420000 — Repair and maintenance services of medical and surgical equipment
  • CPV50700000 — Repair and maintenance services of building installations
  • CPV71315000 — Building services
  • CPV79993100 — Facilities management services
  • CPV85140000 — Miscellaneous health services

Lots

  • Lot 1 - MRI MANAGED EQUIPMENT SERVICE£3.1m
  • LOT 2 - HARD FACILITIES MANAGEMENT AND ASSOCIATED SERVICES£2.1m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-059462
Status
active
Published risks
The Trust has identified a known risk that may affect the delivery and value of this contract. This risk relates to residual asset values attached to both Lot 1 and Lot 2, which are currently expected to be absorbed by the successful provider(s). These values are detailed in the pricing schedules included in the tender pack. However, the Trust is actively applying for external funding which, if secured, may be used to fully or partially clear these residual values. Due to the uncertainty of the funding outcome and timing, this risk cannot be addressed in the contract at the time of award, but may materially affect the contract value and scope. Should this funding be secured during the procurement process or prior to the contract start date, it may be used to either fully or partially clear the residual values consequently impacting the overall value of Lots 1 and 2. This tender is proceeding under the assumption that no additional funding will be received. The potential impact of this funding is as follows: Lot 1: Depending on the level of funding received, the residual values may be either fully or partially cleared. In either case, the Trust will still require a provider to deliver ongoing support and maintenance of the MRI equipment in accordance with the specification. However, the total contract value will be significantly reduced if the residual values are cleared or partially cleared. Lot 2: Any funding received will be prioritised to fully clear the residual values attached to this Lot. In this case, the Trust intends to bring the hard facilities management services in-house. In this scenario, Lot 2 will no longer be required, and the Trust reserves the right to withdraw this lot from the procurement process should this risk materialise. Additionally, the residual values listed in the pricing schedules may be subject to change. The Trust is currently in discussions with the incumbent supplier regarding four specific items. If it is determined that these items should be included in the residual value calculation, the total amount owed and therefore the amount to be absorbed by the new provider(s) will increase. Should this occur, the Trust will update the Tender Notice and issue updated pricing schedules requesting that prospective bidders submit revised pricing accordingly.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
To access the tender pack and submit a bid please register as a supplier here: https://atamis-1928.my.site.com. If you are having issues accessing the portal please email Emma.Richardson00@stgeorges.nhs.uk
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
28 Jan 2026, 23:59

Tender Period

Ends
10 Nov 2025, 17:00

Communication

Future Notice Date
13 Oct 2025, 23:59

Contract terms

Financial Terms
30 days

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - MRI MANAGED EQUIPMENT SERVICE
Status
active
Has Options
Yes
Has Renewal
Yes
Description
The Trust is looking to procure a Provider to deliver ongoing support and maintenance for three MRI machines/associated equipment. This Lot will include the remaining residual values of the machines.

Value

Amount
3,052,779.59
Currency
GBP
Including VAT
3,052,779.59

Options

Description
This contract can be extended on a +1+1 basis

Renewal

Description
This contract can be extended on a +1+1 basis

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Commercial
Type
price
Description
40%

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
10%

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Mar 2032, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2034, 23:59
Entry 2
Id
2
Title
LOT 2 - HARD FACILITIES MANAGEMENT AND ASSOCIATED SERVICES
Status
active
Has Options
Yes
Has Renewal
Yes
Description
Hard facilities management and associated services: The Trust is looking to procure a Provider to deliver hard FM services for the MRI building. This Lot also includes the residual value of the building.

Value

Amount
2,077,947.62
Currency
GBP
Including VAT
2,077,947.62

Options

Description
This contract can be extended on a +1+1 basis

Renewal

Description
This contract can be extended on a +1+1 basis

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Commercial
Type
price
Description
40%

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
10%

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Mar 2032, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI62
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI4
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKI6
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50420000
Scheme
CPV
Description
Repair and maintenance services of medical and surgical equipment
Entry 2
Id
50400000
Scheme
CPV
Description
Repair and maintenance services of medical and precision equipment
Entry 3
Id
85140000
Scheme
CPV
Description
Miscellaneous health services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKI62
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI4
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKI6
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79993100
Scheme
CPV
Description
Facilities management services
Entry 2
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations
Entry 3
Id
71315000
Scheme
CPV
Description
Building services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
064933-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
13 Oct 2025, 16:43

Planning and budget

Documents

Entry 1
Id
054027-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
4 Sept 2025, 15:55

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
24 Sept 2025, 23:59
Description
To register interest and receive an information pack please email Emma.Richardson00@stgeorges.nhs.uk

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPHP-9287-GXBV
Name
Croydon Health Services NHS Trust

Roles

buyer

Address

Region
UKI62
Country
GB
Locality
Croydon
Postal Code
CR7 7YE
Country Name
United Kingdom
Street Address
Croydon University Hospital, 530 London Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PPHP-9287-GXBV
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Croydon · UKI62 · CR7 7YE · United Kingdom
  • Delivery location · UKI4 · United Kingdom
  • Delivery location · UKI62 · United Kingdom
  • Delivery location · UKI6 · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059462-2025-10-13T16:43:01+01:00Preliminary market engagement notice on Find a Tender ·