ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Outreach/Respite Support for Children With Disabilities

Caerphilly County Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:39.

Opportunity overview

Social Services, Children’s Services requires an arrangement to support children and young people under the age of 18 with permanent and permanent and substantial disabilities, life liming conditions and or complex health needs that impact on their daily living namely:- A severe learning disability A significant sensory disability A severe physical disability or Multiple disabilities – combination of disabilities – physical, cognitive, communication and sensory in nature Full details of the tender requirement and specification shall be issued in the ITT when the tender is advised

Classification

  • CPV85000000 — Health and social work services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PS2900/25/HS
Status
planned
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withAndWithoutReopeningCompetition
Description
Service Providers shall submit costs at time of tender. The costs shall be considered as part of the call off however, consideration shall be given to other factors such as person choice, full details shall be provided in the tender notice and tender documents when the tender is advertised
Is Open Framework Scheme
Yes
Open Framework Scheme End Date
31 Jan 2032, 23:59

Expected award period

Ends
5 Jan 2026, 23:59

Tender Period

Ends
17 Nov 2025, 12:00

Communication

Future Notice Date
16 Oct 2025, 23:59

Enquiry period

Ends
10 Nov 2025, 17:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
planned
Has Renewal
Yes

Renewal

Description
Option to extend for up to a further period of two years

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
31 Jan 2030, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
30 Jan 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services

Planning and budget

Documents

Entry 1
Id
054015-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
4 Sept 2025, 15:34
Entry 2
Id
064338-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
10 Oct 2025, 16:16

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
30 Sept 2025, 23:59
Description
Caerphilly County Borough Council is undertaking preliminary market engagement with suitable providers who are passionate about supporting children with disabilities and their families. The Council is looking to commission services that offers both outreach and respite support for children aged 5 to 17, who are ordinarily resident in Caerphilly and have substantial and permanent disabilities, life-limiting conditions, or complex health needs. This service will play a vital role in helping families manage the demands of caring, while also enabling children to thrive through meaningful play, social interaction, and skill development. Outreach support will focus on helping children build independence and confidence in their communities, while respite will provide essential breaks for unpaid carers. The Council is seeking suitable providers who can deliver flexible, child-centred support in a variety of settings—including the child’s home, community venues, and public spaces. Services must be appropriately registered with Care Inspectorate Wales (CIW) and capable of offering both individual and group-based support, tailored to each child’s needs. Staff should be trained in communication methods such as PECS and Makaton, and familiar with behavioural approaches like PBS, PACE, and Team Teach. The ability to work outside standard school hours is essential. This is an opportunity to work in close partnership with the Council to co-design and deliver services that make a real difference. The Council wants to collaborate with service providers who share our commitment to inclusive, responsive, and empowering support for children and families. If your organisation is interested, please can you express an interest for the preliminary supplier engagement as per the guidance set put below ;- The Council is holding a preliminary supplier engagment event on Tuesday 16 September 2025 at 13:30 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG. To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. All requests must be received by 15:00 hours Friday 25 July 2025. This notice is to commence market engagement prior to going to tender to understand services available to the Council and understand the future structure of the tender. It is anticipated that the Council will devise a framework with a number of suitable providers awarded to the framework. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services and to commence preliminary market engagement. Full details of the service specification shall be issued with the call for competition and fully detailed in the tender documents. It is anticipated that the contract commencement date is 01 February 2026 for a period of four (4) years with the option to extend for up to a further period of two (2) years – contract period will be confirmed in the tender documents.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Helen Sellwood
Telephone
01443863283

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05945a-2025-10-10T16:16:37+01:00Preliminary market engagement notice on Find a Tender ·