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PROCUREMENT OPPORTUNITY

Provision of Coffee Bar Services at HDC Head Office

Huntingdonshire District Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:43.

Opportunity overview

This requirement is for the supply of a Coffee Bar at Huntingdonshire District Council's administrative headquarters building at Pathfinder House, Huntingdon for the next three years from January 2026. The council is looking for a provider that would supply a range of beverages and snacks to its staff, councillors and visitors (including delegates to meetings held in the Council's Civic Suite on the site) which may be for both HDC and non-HDC functions.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Alban Home Food & Catering

Match pending…
Published award value
Value not stated
Awarded
Not supplied
Contract signed
12 Dec 2025
Award ID
1
Status
active
Identifier
GB-PPON PDGP-2395-JJRN
Location
Cambridge, UKH12, CB1 3NU, United Kingdom

Classification

  • CPV55500000 — Canteen and catering services

Lots

  • Lot 1Value not stated

Documents and notices

  • Contract details notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • Preliminary market engagement notice on Find a TenderOpen source ↗
  • All the procurement documents can be found on the Due North system, with the details: Ref: DN791787 Project Title: Provision of Coffee Bar Services at HDC Head OfficeOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN791787
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Amendments

Entry 1
Id
053669-2025
Description
Link to the form amended as it was not opening correctly: https://forms.office.com/e/pUNiMNVD5k.

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
15 Oct 2025, 12:00

Communication

Future Notice Date
19 Sept 2025, 23:59

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
0
Currency
GBP
Including VAT
0

Renewal

Description
Subject to the ongoing requirement for Coffee Bar Services and the successful delivery there are two options to extend for a period of 12 months.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Description
The award decision will be made on the basis of the criteria set out in the procurement documents. The award will be based on quality criteria only, including service delivery, mobilisation, marketing, refreshment menus, contract and relationship management, customer service, cash handling and close down procedures.

Contract period

Ends
31 Dec 2028, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKH12
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKH12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55500000
Scheme
CPV
Description
Canteen and catering services

Published documents

Entry 1
Id
L-1
Description
All the procurement documents can be found on the Due North system, with the details: Ref: DN791787 Project Title: Provision of Coffee Bar Services at HDC Head Office
Document Type
biddingDocuments
Entry 2
Id
059221-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
24 Sept 2025, 12:24

Planning and budget

Documents

Entry 1
Id
053612-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
3 Sept 2025, 15:13
Entry 2
Id
053669-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
3 Sept 2025, 16:31

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
17 Sept 2025, 23:59
Description
Interested providers can find out further details and access a short questionnaire via the following electronic form: https://forms.office.com/e/pUNiMNVD5k It is anticipated that formal quotes/tenders will be invited shortly after the closure of the market engagement exercise. Providers who participate in the market engagement will not have an advantage in the subsequent competitive process over those who do not participate and all information will be shared with all interested providers.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXCY-8219-LWDM
Name
Huntingdonshire District Council

Roles

buyer

Address

Region
UKH12
Country
GB
Locality
Cambridgeshire
Postal Code
PE29 3TN
Country Name
United Kingdom
Street Address
Pathfinder House St Mary's Street Huntingdon,

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXCY-8219-LWDM
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PDGP-2395-JJRN
Name
Alban Home Food & Catering

Roles

supplier

Address

Region
UKH12
Country
GB
Locality
Cambridge
Postal Code
CB1 3NU
Country Name
United Kingdom
Street Address
60 Ruth Bagnall Court

Details

Vcse
No
Scale
sme

Identifier

Id
PDGP-2395-JJRN
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55500000
Scheme
CPV
Description
Canteen and catering services

Suppliers

Supplier 1
Id
GB-PPON-PDGP-2395-JJRN
Name
Alban Home Food & Catering

Related lots

1

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
12 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
0
Currency
GBP
Including VAT
0

Period

Ends
11 Dec 2028, 23:59
Starts
12 Dec 2025, 00:00
Max Extent Date
11 Dec 2030, 23:59

Renewal

Description
The Council may extend the Concession Period by one or more periods up to a total of 2 years by giving the Concession Holder 3 months' written notice.

Documents

Entry 1
Id
085421-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
22 Dec 2025, 14:03

Agreed Metrics

Entry 1
Id
1
Title
Customer Satisfaction: formal biannual surveys to be conducted by the Contractor to Council Staff And or formal Complaints received to the Council team.

Observations

Entry 1
Id
frequency

Period

Duration In Months
6
Entry 2
Id
2
Title
Provision of on time Contract management information stated within the specification

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Cleanliness of Kitchen & Canteen Areas

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · Cambridgeshire · UKH12 · PE29 3TN · United Kingdom
  • Delivery location · UKH12 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-059357-2025-12-22T14:03:19ZPreliminary market engagement notice on Find a Tender ·