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PROCUREMENT OPPORTUNITY

Network Rail Event Management Framework

NETWORK RAIL INFRASTRUCTURE LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 18:49.

Opportunity overview

Network Rail has identified a requirement for the provision of Event Management and strategic solutions to plan, and to deliver internal organisation events. The Framework Agreement will consist of one lot, and will include: - Expert Event Management services and support to the NR event leads, including project management, event design, development, delivery, production, and AV supply, including stage, lighting, microphones, video content and website creation, website maintenance, technical expertise, and event registration platforms. - Equipment hire (including PA systems, event equipment, marques, exhibition stands and monitors e.g. Conference support, planning and preparation, including face to face, hybrid, virtual and streaming expertise). - Staff, resource requirements to deliver in-station leafleting to support with passenger communications, in the event of service disruptions, and any planned service outage, aligned with the NR communications message. This contract will be available to Network Rail, Great British Railways, Department For Transport Operator Limited (DFTO), and their subsidiaries, successor organisations and affiliates.

Classification

  • CPV79952000 — Event services

Lots

  • Lot 1£14.7m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
44096
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://networkrail.bravosolution.co.uk/web/login.html Under Opportunities in the bottom left of the page, Click "Current Opportunities:" and search for and click Project Title "Event Management Framework". This link provides access to complete and submit the PSQ. Completion and submission of the PSQ is considered as the Participant's request to participate.
Expression Of Interest Deadline
10 Jul 2026, 15:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will be conducted under the Procurement Act 2023 using the Competitive Flexible Procedure. The process is designed to enable negotiation, by way of eAuction with shortlisted suppliers to achieve the most advantageous tender for Network Rail. The procedure will consist of the following stages: Participation Stage Interested suppliers must complete a Procurement Specific Questionnaire (PSQ) to demonstrate compliance with the conditions of participation, including financial standing, technical capability, and relevant experience. Responses will be assessed against published criteria, and a shortlist of up to four suppliers will be invited to the Tender Stage. Tender Stage Shortlisted suppliers will be invited to submit an initial tender and participate in commercial negotiation, by way of eAuction. Key Features of the Process • PSQ registration link is in the Bravo opportunity listing titled "Network Rail Event Management Framework." • All further communications and submissions will be managed via the Bravo Portal. • Variant tenders will not be permitted. • Evaluation will be based on the most advantageous tender, considering both technical and commercial criteria. • Compliance with all pass/fail conditions is mandatory throughout the process. Please see the Instruction to Participants document for further details of these activities.

Special regime

utilities

Covered By

GPA

Techniques

Has Framework Agreement
Yes
Has Electronic Auction
Yes

Framework Agreement

Maximum Participants
3
Method
withAndWithoutReopeningCompetition
Type
open
Buyer Categories
Great British Railways, Department For Transport Operator Limited (DFTO) and their subsidiaries, successor organisations and affiliates.
Description
Role ratecards are set at the Framework level and are not to be exceeded rates. Lower rates can be offered at the call-off stage for direct awards and competitive tenders. Direct Award for call-offs under £100,000 Multiple quote gathering for call-offs between £100,000 and £250,000 Mini competition for call-offs over £250,000 Full details of the process are contained in the Framework Terms and Conditions.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
3 Jul 2026, 23:59

Expected award period

Ends
18 Jan 2027, 23:59

Recurrence

Dates

Entry 1
Starts
1 May 2034, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
17,652,000
Amount
14,710,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical Envelope
Description
A high-level summary of the Technical Envelope themes is outlined below. The Technical Envelope will consist of sub-sections, each carrying a percentage weighting: - Project Management and Customer Engagement - Technical Delivery - Event Brief - Social Value Full details are in the Instructions to Participants.

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial
Description
A pricing document listing the key roles is provided for completion of the 'not to exceed' rates. Responses will be evaluated per role on a proportional versus best-value basis. Full details are in the Instructions to Participants.

Numbers

Entry 1
Number
30
Weight
percentageExact

Second Stage

Maximum Candidates
6

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo). Candidates must confirm they have the legal capacity to perform the contract under the laws of England and Wales, are registered on the Central Digital Platform (CDP), and are not subject to mandatory exclusion grounds or listed on the debarment list. All entities who are relied upon to meet the criteria are required to provide their own up-to-date core information on the Central Digital Platform (CDP). Candidates must demonstrate that they have the financial capacity to perform the contract by meeting the following minimum requirements: • Completion of the Network Rail Financial and Economic Standing Model and achieving a pass score in accordance with the model's criteria. • Confirm ability to obtain required insurances. • Confirm ability to meet other conditions of participation related but not limited to legal capacity, GDPR, prompt payment and tackling modern slavery. Please refer to the Instructions to Participants for full details.
Criterion 2
Type
technical
Description
Detailed conditions of participation will be set out in the Instructions to Participants document, which will be issued alongside the Procurement Specific Questionnaire (PSQ) and made available via the Network Rail Sourcing Platform (Bravo). Candidates must demonstrate the following technical capabilities to participate in this procurement in accordance with the Procurement Act 2023 including, but not limited to: - Technical Experience of End‑to‑End Event Management Services - Technical Experience of Event Infrastructure, Technical Production & AV Delivery - Technical Experience of Event Deliverables, Reporting, Evaluation & Stakeholder Management - Technical Experience of Managing Resource capability and capacity
Criterion 3
Description
PSQ responses will be checked for completeness and compliance. PSQ responses which are not complete, which are non-compliant and/or are late may be rejected and Network Rail shall not be obliged to continue its evaluation of the PSQ responses of that Participant. Where any Participant does not meet the minimum criteria for any question, section or envelope they will be excluded from the Procurement. For any weighted (0-4) questions in the PQQ, the minimum criteria is a score of 2, therefore a moderated score of 0 or 1 will result in the Participant being excluded from the Procurement. Participants who have successfully achieved a pass for all pass/fail questions and meets or exceeds any minimum score will have their PSQ responses ranked by reference to their total weighted score identified through the assessment process, with the highest scoring PSQ responses (that successfully achieved a pass for all pass/fail questions) being ranked in first place. It is the intention of Network Rail to select a shortlist of six (6) Participants to progress to tender stage.
For Reduction
Yes

Contract period

Starts
10 Jul 2027, 00:00
Ends
9 Jul 2030, 23:59
Max Extent Date
9 Jul 2035, 23:59

Renewal

Description
Framework extension periods of two years plus two years plus one year are permitted with three months notice in each instance.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79952000
Description
Event services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
056202-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
15 Jun 2026, 13:47
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
NETWORK RAIL INFRASTRUCTURE LIMITED
Id
GB-PPON-PNZN-9524-VCQJ

Identifier

Scheme
GB-PPON
Id
PNZN-9524-VCQJ

Address

Street Address
Waterloo General Office
Locality
London
Postal Code
SE1 8SW
Country
GB
Country Name
United Kingdom
Region
UKI45

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI45 · SE1 8SW · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 056202-2026Tender notice on Find a Tender ·