Provision of Outsourced Cleaning Services

Opportunity overview

The Kemnal Academies Trust has awarded contracts for the supply of Cleaning Services under the YPO Dynamic Purchasing System 879 Building in Use - Support Services, Lot 2 Cleaning and Caretaking. Provision of Outsourced Cleaning Services at Chichester High School (Lot 1), Napier school (Lot 2), and Willow Brook Primary School (Lot 3). Lot 1 contract covers an initial two-year term from 17th January 2025 to 16th January 2027, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance). The Lot 2 contract covers an initial three-year term, from 17th January 2025 to 16th January 2028, with the option to extend for up to 2 years (subject to an annual review, incorporating price negotiations and KPI performance).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Brayborne Facilities Services Limited (Part of the Exclusive Services Group)

Matched by number

Contract value: £1m
Awarded: Not supplied
Contract signed: 25 Mar 2025
Award ID: 052390-2025-1
Status: active
Identifier: GB-COH 01862534
Location: Ipswich, UKJ, United Kingdom

RIDGE CREST CLEANING LIMITED

Matched by number

Contract value: £640.7k
Awarded: Not supplied
Contract signed: 24 Mar 2025
Award ID: 052390-2025-2
Status: active
Identifier: GB-COH 02907221
Location: Kent, UKJ, United Kingdom

Classification

CPV90910000 — Cleaning services

Lots

Chichester High SchoolValue not stated
Napier Community Primary SchoolValue not stated
Willow Brook Primary School and NurseryValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: TKAT 23043
Status: complete
Procurement Method: limited
Main Procurement Category: services
Procurement Method Details: Award procedure without prior publication of a call for competition
Why this procedure was chosen: The award of the contract without prior publication in the Official Journal of the European Union (OJEU) or the Find a Tender Service (FTS) is lawful because it was conducted through a further competition under a Dynamic Purchasing System (DPS) that was established in full compliance with the Public Contracts Regulations 2015 (PCR 2015). The YPO 879 Building in Use Support Services DPS was properly advertised at the time of its creation, and all suppliers admitted to the relevant lot(s) were invited to tender. Under Regulation 34 of PCR 2015, once a DPS is established, individual contracts can be awarded through further competition among admitted suppliers without the need for a new contract notice.

Covered By

GPA

Legal basis

Id: 32014L0024
Scheme: CELEX

Classification

Id: 90910000
Scheme: CPV
Description: Cleaning services

Procedure reasons

Entry 1

Id: D_OUTSIDE_SCOPE
Scheme: TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description: The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1

Id: 1
Title: Chichester High School
Status: cancelled
Has Options: Yes
Description: Cleaning Services at Chichester High School.

Options

Description: Contracts can be extended at the Customer's sole discretion for up to two years (24-months).

Award criteria

Criteria

Criterion 1

Name: Quality
Type: quality
Description: 20%

Criterion 2

Name: Delivery and Customer Service
Type: quality
Description: 20%

Criterion 3

Name: Added Value
Type: quality
Description: 20%

Criterion 4

Type: price
Description: 40%

Entry 2

Id: 2
Title: Napier Community Primary School
Status: cancelled
Has Options: Yes
Description: Cleaning Services at Napier Community Primary School.

Options

Description: Contract can be extended at the Customer's sole discretion for up to two years (24-months).

Award criteria

Criteria

Criterion 1

Name: Quality
Type: quality
Description: 20%

Criterion 2

Name: Delivery and Customer Service
Type: quality
Description: 20%

Criterion 3

Name: Added Value
Type: quality
Description: 20%

Criterion 4

Type: price
Description: 40%

Entry 3

Id: 3
Title: Willow Brook Primary School and Nursery
Status: cancelled
Has Options: Yes
Description: Cleaning Services at Willow Brook Primary School and Nursery.

Options

Description: Contracts can be extended at the Customer's sole discretion for up to two years (24-months).

Award criteria

Criteria

Criterion 1

Name: Quality
Type: quality
Description: 20%

Criterion 2

Name: Delivery and Customer Service
Type: quality
Description: 20%

Criterion 3

Name: Added Value
Type: quality
Description: 20%

Criterion 4

Type: price
Description: 40%

Items and delivery

Item 1

Id: 1
Related Lot: 1

Delivery locations

Entry 1

Region: UKJ

Additional Classifications

Entry 1

Id: 90910000
Scheme: CPV
Description: Cleaning services

Item 2

Id: 2
Related Lot: 2

Delivery locations

Entry 1

Region: UKJ

Additional Classifications

Entry 1

Id: 90910000
Scheme: CPV
Description: Cleaning services

Item 3

Id: 3
Related Lot: 3

Delivery locations

Entry 1

Region: UKJ

Additional Classifications

Entry 1

Id: 90910000
Scheme: CPV
Description: Cleaning services

Buyer, suppliers and contacts

Organisation 1

Id: GB-UKPRN-10058343
Name: THE KEMNAL ACADEMIES TRUST

Roles

buyer

Address

Region: UKJ
Locality: Sidcup
Postal Code: DA145AA
Country Name: United Kingdom
Street Address: The Atkins Centre Kemnal Technology College

Details

Url: https://www.tkat.org/ ↗

Classifications

Entry 1

Id: BODY_PUBLIC
Scheme: TED_CA_TYPE
Description: Body governed by public law

Entry 2

Id: 09
Scheme: COFOG
Description: Education

Identifier

Id: 10058343
Scheme: GB-UKPRN
Legal Name: THE KEMNAL ACADEMIES TRUST

Contact

Name: Jasmine Barrett
Email: jasmine.barrett@tkat.org
Telephone: +44 7714169267

Organisation 2

Id: GB-COH-01862534
Name: Brayborne Facilities Services Limited (Part of the Exclusive Services Group)

Roles

supplier

Address

Region: UKJ
Locality: Ipswich
Country Name: United Kingdom

Details

Scale: large

Identifier

Id: 01862534
Scheme: GB-COH
Legal Name: Brayborne Facilities Services Limited (Part of the Exclusive Services Group)

Organisation 3

Id: GB-COH-02907221
Name: RIDGE CREST CLEANING LIMITED

Roles

supplier

Address

Region: UKJ
Locality: Kent
Country Name: United Kingdom

Details

Scale: large

Identifier

Id: 02907221
Scheme: GB-COH
Legal Name: RIDGE CREST CLEANING LIMITED

Organisation 4

Id: GB-FTS-525
Name: High Court

Roles

reviewBody

Address

Locality: London
Country Name: United Kingdom

Identifier

Legal Name: High Court

Award information

Award 1

Id: 052390-2025-1
Title: Chichester High School
Status: active

Suppliers

Supplier 1

Id: GB-COH-01862534
Name: Brayborne Facilities Services Limited (Part of the Exclusive Services Group)

Related lots

Award 2

Id: 052390-2025-2
Title: Napier Community Primary School and 3 Willow Brook Primary School and Nursery
Status: active

Suppliers

Supplier 1

Id: GB-COH-02907221
Name: RIDGE CREST CLEANING LIMITED

Contracts and changes

Entry 1

Id: 052390-2025-1
Title: Chichester High School
Status: active
Award ID: 052390-2025-1
Date Signed: 25 Mar 2025, 00:00

Value

Amount: 1,048,992
Currency: GBP

Entry 2

Id: 052390-2025-2
Title: Napier Community Primary School and 3 Willow Brook Primary School and Nursery
Status: active
Award ID: 052390-2025-2
Date Signed: 24 Mar 2025, 00:00

Value

Amount: 640,666
Currency: GBP

Recorded locations

Buyer location · Sidcup · UKJ · DA145AA · United Kingdom
Delivery location · UKJ

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

ocds-h6vhtk-059045-2025-08-29T11:45:47+01:00compiled · 29 Aug 2025, 11:45