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PROCUREMENT OPPORTUNITY

EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

the Education Authority · award, contract

Tender information last checkedLast checked 4 Oct 2026, 21:36.

Opportunity overview

Provision of a fully integrated Finance and HR/Payroll system for the Education Authority

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Fujitsu Services Limited

Match processing…
Contract value
£40.4m
Awarded
Not supplied
Contract signed
30 Nov 2015
Award ID
013472-2026-40622-1
Status
active
Location
Bracknell, UK, United Kingdom

Classification

  • CPV72250000 — System and support services

Lots

  • The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of £213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be £40,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
40622
Status
complete
Main Procurement Category
services
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The legislation governing the Contract Modification is the Public Contracts Regulations 2015 (PCR 2015) and Regulation 72 (Modification of contracts during . their term). For this particular contract modification EA could rely on Reg 72(1)(e). Regulation 72(1)(e) states; The changes are “not substantial’, and further defines “not substantial” as under Regulation 72(8) of the PCRs as: (a) the modification does not render the contract materially different in character; (b) the modification does not introduce any conditions which, had they been part of the initial procurement, would have (i) allowed for admission of other candidates than those initially selected; (ii) allowed for the acceptance of a tender other than that originally accepted; or (iii) attracted additional participants in the procurement procedure; (c) the modification does not change the economic balance of the contract in favour of the contractor; (d) the modification does not extend the scope of the contract considerably; and (e) the modification does not replace the contractor that the contract was initially awarded to. The introduction of the e-Invoicing module to this contract does not: (f) render the contract materially different in character – (this is an integral module to most modern Finance and Payment systems); (g) it doesn’t introduce any new conditions that would have allowed for the admission of other candidates, or, allowed for the acceptance of another tender, or, attracted additional participants in the original procurement procedure; (h) the modification value of £213,000.00 represents a very small percentage increase (i.e. 0.7%) to the original contract value; (i) the scope of the modification does not extend the scope of the contract considerably (it is a fairly small piece of functionality that is being added to the overall solution); and (j) the modification does not replace the contractor that the contract was initially awarded to (the contract remains with Fujitsu).

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72250000
Description
System and support services

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of £213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be £40,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.
Has Options
Yes

Award criteria

Criteria

Criterion 1
Name
Best Technical Score
Type
quality
Description
100
Criterion 2
Type
price
Description
0

Options

Description
The initial contract duration for the iFS Contract will be for a period of ten (10) years. The contract will include an option to extend the contract for five (5) further periods of one (1) year (15 years in total).

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN

Buyer, suppliers and contacts

Organisation 1
Name
the Education Authority
Id
GB-FTS-84187

Identifier

Legal Name
the Education Authority

Address

Street Address
40 Academy Street
Locality
Belfast
Region
UK
Postal Code
BT1 2NQ
Country Name
United Kingdom

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Fujitsu Services Limited
Id
GB-FTS-174459

Identifier

Legal Name
Fujitsu Services Limited

Address

Locality
Bracknell
Region
UK
Country Name
United Kingdom

Contact

Roles

supplier

Details

Scale
large
Organisation 3
Name
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures
Id
GB-FTS-159167

Identifier

Legal Name
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures

Address

Locality
Belfast
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
013472-2026-40622-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-174459
Name
Fujitsu Services Limited

Contracts and changes

Entry 1
Id
013472-2026-40622-1
Award ID
013472-2026-40622-1
Status
active
Date Signed
30 Nov 2015, 00:00

Value

Amount
40,401,666
Currency
GBP

Recorded locations

  • Buyer location · Belfast · UK · BT1 2NQ · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 013472-2026award, contract ·