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PROCUREMENT OPPORTUNITY

Digital Access Management System

Scottish Natural Heritage · compiled

Tender information last checkedLast checked 30 Sept 2026, 08:09.

Opportunity overview

NatureScot has a requirement to place a contract with an external service provider for the provision of Digital Asset Management System (DAMS). The contract will be for a period of 36 months, with the option to extend for an additional 2 x 24 month extensions, totalling a maximum of seven years.

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV48000000 — Software package and information systems

Lots

  • Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions. Additional information: Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PP1341
Status
cancelled
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
29 Sept 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
29 Sept 2025, 12:00

Tender Period

Ends
29 Sept 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Tenderers must be registered or enrolled in the relevant trade register kept in the Member State of its establishment (as described in Schedule 5 of Procurement (Scotland) Regulations 2015. Tenderers should confirm they are registered or enrolled on the relevant trade register and provide information relating to this i.e. registration number, member number etc. Failure to do so may result in the Tenderer being excluded from the Procurement Process

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Over the years, NatureScot have invested in a large range of rich media assets i.e; Images, video and audio files etc, to support our work across various areas of the business. The storage and management of this media type, requires an appropriate asset management system to access and manage the content accordingly. Our objective is to procure a product which will provide NatureScot with a suitable storage repository and management tool to optimise the use of all our rich media assets. The system must have multiple portals to provide controlled access levels to our media assets for NatureScot staff, stakeholders, partners and members of the public. The system should comply with WCAG (Web Content Accessibility Guidelines) level 2.1 or higher. The contract will be for an initial 3 years with the option to offer two further 2-year extensions. Additional information: Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal

Description
The initial contract is for 36 months with an option to further extend for an additional 2 x 24-month extensions, totalling a maximum of seven years.

Award criteria

Criteria

Criterion 1
Name
A. Sustainability
Type
quality
Description
5
Criterion 2
Name
B1 System Implementation
Type
quality
Description
15
Criterion 3
Name
B2 System Configuration and Back-Up
Type
quality
Description
15
Criterion 4
Name
C1 Data Hosting and Maintenance
Type
quality
Description
15
Criterion 5
Name
C2 Data Migration
Type
quality
Description
8
Criterion 6
Name
C3 Decommissioning
Type
quality
Description
8
Criterion 7
Name
D Delivery Assurance
Type
quality
Description
8
Criterion 8
Name
E Functional Requirements
Type
quality
Description
21
Criterion 9
Name
F Fair Work First
Type
quality
Description
5
Criterion 10
Type
price
Description
30

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2926
Name
Scottish Natural Heritage

Roles

buyer
centralPurchasingBody

Address

Region
UKM62
Locality
Inverness
Postal Code
IV3 8NW
Country Name
United Kingdom
Street Address
Great Glen House, Leachkin Road

Details

Classifications

Entry 1
Id
NATIONAL_AGENCY
Scheme
TED_CA_TYPE
Description
National or federal agency/office
Entry 2
Id
05
Scheme
COFOG
Description
Environmental protection

Identifier

Legal Name
Scottish Natural Heritage

Contact

Telephone
+44 1463725097
Organisation 2
Id
GB-FTS-159053
Name
Inverness Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Inverness
Postal Code
IV1 1AH
Country Name
United Kingdom
Street Address
Inverness Justice Centre, Longman Road

Identifier

Legal Name
Inverness Sheriff Court and Justice of the Peace Court

Award information

Award 1
Id
052406-2025-PP1341-1
Status
unsuccessful
Status Details
discontinued

Related lots

1

Recorded locations

  • Buyer location · Inverness · UKM62 · IV3 8NW · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058f01-2025-08-29T12:00:45+01:00compiled ·