ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

UK2 - Preliminary Market Engagement Notice Template

Ministry of Justice · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:07.

Opportunity overview

PQQ528 - His Majesty’s Courts and Tribunals Service (HMCTS) is currently preparing a scope of requirements for the supply of a range of Probate Document Handling, Storage and Management Services. The potential scale and scope of this supply offers a significant opportunity to the document storage and management services sector. Prior to initiating any procurement, HMCTS wishes to involve the document management market in discussing a number of topics including criteria, key to the success of any future procurement. Service Scope includes but is not limited to:- Storage of document boxes in a secure, envirionmentally controlled facility. Document retrieval from storage Document weeding Managing Email and Telephone Enquiries Warehouse Management Services Warehouse Management System Secure data hosting and data management

Classification

  • CPV48311100 — Document management system
  • CPV72512000 — Document management services
  • CPV92500000 — Library, archives, museums and other cultural services
  • CPV92512000 — Archive services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PQQ 528
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Dec 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
30 Jun 2040, 23:59
Starts
1 Jul 2028, 00:00
Max Extent Date
30 Jun 2043, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72512000
Scheme
CPV
Description
Document management services
Entry 2
Id
48311100
Scheme
CPV
Description
Document management system
Entry 3
Id
92512000
Scheme
CPV
Description
Archive services
Entry 4
Id
92500000
Scheme
CPV
Description
Library, archives, museums and other cultural services

Planning and budget

Documents

Entry 1
Id
051628-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
27 Aug 2025, 14:33
Entry 2
Id
051785-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
28 Aug 2025, 09:45
Entry 3
Id
058677-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
22 Sept 2025, 17:07

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
31 Oct 2025, 23:59
Description
The Ministry of Justice (Authority) would like Service Providers to express their interest in premarket engagement before 3pm on 10th September 2025 by sending a confirmation message via our e-sourcing platform (Jaggaer):https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html Please include the following detail in your message: - - Quoting Reference – Premarket engagement probate document storage PQQ-528 - Full name - Company/organisation name - Contact details (E-mail and phone number) In return we will send you a Probate Document Storage Questionnaire and Meeting Invitation for a 121 with the Team. If you do have an account with Jaggaer, please register on Jaggaer to create an account. If you have problems registering, please contact 0845 0100 132 or e-mail esourcing@justice.gov.uk This Notice is for information only. The information contained in this notice, including information relating to the nature and scope of the requirements, the estimated value, the service classification of this requirement and the list of CPV codes, is only indicative of current thinking and is neither exhaustive nor binding and the Authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. The publication of this notice in no way obliges the Authority to commence any competitive tender process. The Authority is not and shall not be liable for any costs incurred by those expressing an interest in participating in this premarket engagement exercise.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PDNN-2773-HVYN
Name
Ministry of Justice

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1H 9AJ
Country Name
United Kingdom
Street Address
102 Petty France

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PDNN-2773-HVYN
Scheme
GB-PPON

Contact

Name
Guy Jennings

Recorded locations

  • Buyer location · London · UKI32 · SW1H 9AJ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058ea0-2025-09-22T17:07:35+01:00Preliminary market engagement notice on Find a Tender ·