Supervised Toothbrushing Scheme

Procedure

Features

The Most Advantageous Tender ("MAT") will be identified by the process, as detailed below: Stage 1 - Completeness and Compliance Checks Submitted Tenders will initially be checked for compliance with the instructions provided in this document, including confirmation that the documents have been completed fully and correctly and have been signed as requested. Failure to correctly complete and sign all the relevant documentation may result in your Tender being treated as non-compliant and the Tender may be eliminated from the process at this stage and not considered further. Where a Tender Submission is received from a Tenderer who is not registered on the Central Digital Platform and/or who has not submitted up-to-date core supplier information on the Central Digital Platform, their submission will be rejected from the tender process and no further evaluation will be undertaken. Stage 2 - Exclusion Grounds The Council will confirm that neither the Supplier or any Connected Person(s), Associated Person(s) or proposed sub-contractors are listed on the Cabinet Office Debarment List. To the extent that any such entities are listed on the Debarment List, the Council will consider whether to exclude the Supplier from participating in the procurement process. In addition, the Council will consider whether any Supplier or Connected Person(s), or Associated Person(s) relied on to meet the Conditions of Participation are an Excluded or Excludable Supplier, providing the Supplier reasonable opportunity to make representations and provide evidence as is proportionate to the circumstances. If the Provider is an Excluded or Excludable Supplier only by virtue of an Associated Person, the Council will notify the Supplier of its intention to exclude the Supplier and provide the Supplier with reasonable opportunity to replace the Associated Person. Where the Council determines that a Supplier is an Excluded Supplier on either of the above grounds, no further evaluation of the Tender Submission will be undertaken. Stage 3 - Conditions of Participation The suitability of Suppliers will be assessed in accordance with the specified Conditions of Participation contained within the Basic Selection Questionnaire. This will be marked purely on a pass or fail basis to ensure that the Supplier is able to meet the Council's minimum requirements. Tenderers who do not indicate that they meet the Council's minimum Conditions of Participation may be excluded from the process at this stage. Stage 4 - Key Criteria (including Social Value) All submitted Tenders which have not been rejected during the previous steps will be assessed to identify the Most Advantageous Tender. The Council will determine the Most Advantageous Tenders by applying the Award Criteria which is more fully described in these Tender Documents. The basis of the Council's Award Criteria will be based on Ninety Five (95%) Key Criteria and Five 5% Price. Stage 5 - Due Diligence Checks A due diligence process will be undertaken against the responses to the Basic Selection Criteria of the Supplier who submitted the Most Advantageous Tender, and any required certification and evidence will be requested. As part of the due diligence process, the Council reserves the right to use other sources of information alongside those provided as part of the Tender to determine the financial stability of the top scoring Tenderer, namely a financial assessment or credit check. If this suggests that there may be an issue with the Tenderer's financial standing, the Council will always follow this up with the Tenderer before coming to a final decision. Based on any additional information provided, the Council will then determine the financial strength of the organisation and may, where appropriate, require parent company guarantees and/or a financial bond to be provided at no additional cost to the Council. The Council reserves the right to disqualify any Tenderer who is unable to provide the required evidence or that fails to satisfy any area of due diligence. Should this situation arise, the Council reserves the right to remove the key criteria scores achieved by the excluded Tenderer from the assessment process and commence due diligence proceedings with the Tenderer now ranked in first place.

Amendments

Legal basis

Id

2023/54

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Scheme

UKPGA

Expected award period

Ends

18 Nov 2025, 23:59

Tender Period

Ends

29 Sept 2025, 13:00

Enquiry period

Ends

22 Sept 2025, 17:00

Special regime

Submission terms

Electronic Submission Policy

allowed