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PROCUREMENT OPPORTUNITY

Remembrance Sunday 2025 event management

London Borough of Waltham Forest · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:15.

Opportunity overview

Four Remembrance Sunday Parades and acts of Remembrance are held in Waltham Forest. Taking place at war memorials in Chingford, Leyton, Leytonstone, and Walthamstow, they are organised in partnership with Waltham Forest Council, and local British Legion and Community Organisations. The events taking place in Chingford, Leyton and Leytonstone are led by community partners with the Civic Remembrance Service taking place at Waltham Forest Town Hall in Walthamstow. We are looking for an event management company to manage the safe delivery of all four events, coordinating the overall parade and memorial events, including traffic management and security plans working as necessary with community and council leads for each event.

Classification

  • CPV92000000 — Recreational, cultural and sporting services

Lots

  • Lot 1£22.5k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN784240
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
2 Sept 2025, 17:00

Enquiry period

Ends
29 Aug 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Other Requirements

Reserved Participation Location

Description
Waltham Forest

Gazetteer

Scheme
GB-ONS

Identifiers

E09000031

Lots and requirements

Entry 1
Id
1
Status
active

Value

Amount
22,500
Currency
GBP
Including VAT
27,000

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
This criteria assesses the extent to which the tender response meets the deliverables and standards described in the brief. Method Statement Question 1 Skills and experience: • Provide details of 3 similar contracts delivered in the last 5 years. • Relevant professional accreditations/certifications/qualifications Method Statement Question 2 Response to the project brief: • Approach to event management • Approach to road closures • Draft staffing plan Method Statement Question 3 Evaluation and reporting: • Approach to post-event evaluation

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
This criterion assesses the proposed budget and value for money of the tender response.

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
30 Nov 2025, 23:59
Starts
8 Sept 2025, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
92000000
Scheme
CPV
Description
Recreational, cultural and sporting services

Published documents

Entry 1
Id
L-2
Description
WF Remembrance 2025 ITQ
Document Type
biddingDocuments
Entry 2
Id
L-5
Description
WF Remembrance brief 2025
Document Type
biddingDocuments
Entry 3
Id
050951-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
22 Aug 2025, 15:16

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPJN-6757-NZZZ
Name
London Borough of Waltham Forest

Roles

buyer

Address

Region
UKI53
Country
GB
Locality
Walthamstow
Postal Code
E17 4JF
Country Name
United Kingdom
Street Address
Waltham Forest Town Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPJN-6757-NZZZ
Scheme
GB-PPON

Contact

Name
Niamh Tuft

Recorded locations

  • Buyer location · Walthamstow · UKI53 · E17 4JF · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058d08-2025-08-22T15:16:53+01:00Tender notice on Find a Tender ·