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PROCUREMENT OPPORTUNITY

T2649 Provision of a Production Management Service

Belfast City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 08:05.

Opportunity overview

Belfast City Council invites Tenders from suitably qualified and experienced economic operators ‘Bidders’ for the provision of a production management service. This ITT sets out the information which is required by the Council to assess the suitability of Bidders' legal and financial capacity and technical ability ‘Conditions of Participation’ to meet the ITT

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Show Inc Uk

Matched by number
Published award value
£500k
Awarded
8 Dec 2025
Award ID
1
Status
active
Identifier
GB-COH NI605427
Location
Belfast, UKN06, BT39JP, United Kingdom

Classification

  • CPV79952000 — Event services
  • CPV92000000 — Recreational, cultural and sporting services
  • CPV92300000 — Entertainment services

Lots

  • Lot 1£500k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-058c37
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
20 Oct 2025, 23:59

Tender Period

Ends
19 Sept 2025, 12:00

Enquiry period

Ends
12 Sept 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Options

Description
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events – the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.

Renewal

Description
The Contract shall be effective from the date of award of Contract for an initial period of 2 years. The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Award criteria

Criteria

Criterion 1
Name
Methodology and Approach to delivery of a Production Management Service
Type
quality

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Contract Resourcing
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 3
Name
Cost
Type
price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 4
Name
Social Value
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As explained within T2649 ITT.
Criterion 2
Type
technical
Description
As explained within T2649 ITT.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN06
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
92300000
Scheme
CPV
Description
Entertainment services
Entry 3
Id
92000000
Scheme
CPV
Description
Recreational, cultural and sporting services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
050565-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
21 Aug 2025, 14:41

Planning and budget

No Engagement Notice Rationale
Low risk procurement

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQXY-5321-CGZM
Name
Belfast City Council

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT2 8DJ
Country Name
United Kingdom
Street Address
9-21 Adelaide Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PQXY-5321-CGZM
Scheme
GB-PPON

Contact

Name
Emma Morrison
Organisation 2
Id
GB-COH-NI605427
Name
Show Inc Uk

Roles

supplier

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT39JP
Country Name
United Kingdom
Street Address
Unit 1, 44 to 58 Dargan Crescent

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI605427
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
8 Dec 2025, 00:00
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
8 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Entry 2
Id
92300000
Scheme
CPV
Description
Entertainment services
Entry 3
Id
92000000
Scheme
CPV
Description
Recreational, cultural and sporting services

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Options

Description
The right to additional purchases while the contract is valid. The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events - the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council's requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.

Renewal

Description
The Council reserves the right to extend/renew the Contract on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

Documents

Entry 1
Id
080624-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
8 Dec 2025, 13:55

Suppliers

Supplier 1
Id
GB-COH-NI605427
Name
Show Inc Uk

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Jan 2028, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2030, 23:59

Standstill Period

Ends
17 Dec 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
17 Dec 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
KPIs have not been set as the service is event‑specific and variable in scope. Performance is managed through agreed event plans, statutory compliance, and post‑event reporting rather than fixed indicators, ensuring a flexible and proportionate approach.

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Period

Ends
1 Feb 2028, 23:59
Starts
2 Feb 2026, 00:00
Max Extent Date
1 Feb 2030, 23:59

Options

Description
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional production management services – the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional events – the Council may require production management services at a range of one off events across the contract period. The Council reserves the right to add or remove items from the Contract in line with the Council’s requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.

Renewal

Description
Option to extend for a further 2 years (1+1)

Documents

Entry 1
Id
083637-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Dec 2025, 09:52

Recorded locations

  • Buyer location · Belfast · UKN06 · BT2 8DJ · United Kingdom
  • Delivery location · UKN06 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058c37-2025-12-17T09:52:43ZTender notice on Find a Tender ·