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PROCUREMENT OPPORTUNITY

Rail Winterisation Services

THE CHILTERN RAILWAY COMPANY LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:58.

Opportunity overview

CHILTERN is conducting this Procurement to select a supplier for the provision Rail Winterisation Services to railway platforms, car parks, walkways, over bridges, access paths, etc, at railway stations and depots, and associated public spaces, across the CHILTERN network from its central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire. This Procurement also covers East West Railway from Oxford to Bletchley.

Classification

  • CPV24951310 — De-icing agents
  • CPV24951311 — Anti-freezing preparations
  • CPV34144420 — Salt spreaders
  • CPV44113910 — Winter-maintenance materials
  • CPV63711000 — Support services for railway transport

Lots

  • Lot 1£1.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-058ba7
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
15 Sept 2025, 12:00

Procedure

Features
This procurement will consist of 5 Stages. Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Tender. Stage 3 - BAFO. Stage 4 - Preferred Bidder Stage. Stage 5 - Contract Award.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
24 Oct 2025, 23:59

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
1,200,000
Currency
GBP
Including VAT
1,440,000

Renewal

Description
Extensions will be granted dependent on the suppliers performance throughout the contract, including service level criteria.

Second Stage

Maximum Candidates
3

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
Please refer to the Invitation to Tender (DRAFT)

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Legal
Type
quality
Description
Please refer to the Invitation to Tender (DRAFT)

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Commercial
Type
price
Description
Please refer to the Invitation to Tender (DRAFT)

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
30 Oct 2028, 23:59
Starts
31 Oct 2025, 00:00
Max Extent Date
30 Oct 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
CHILTERN is entitled to terminate the Contract in full by giving not less than 3 months written notice. The Supplier shall have or demonstrate they can obtain the following insurances with a reputable insurer: Employer's liability insurance £10m Public liability insurance £10m Professional indemnity insurance £1m. Comply with the Arriva Code of Conduct. Please see ITP for further details.
Criterion 2
Type
technical
Description
Please see ITP for further details.
Criterion 3
Description
CHILTERN intends that 3 Bidders will be invited to participate in Stage 2 ITT. See ITP for further details
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG3
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI3
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI7
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKJ1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
24951310
Scheme
CPV
Description
De-icing agents
Entry 2
Id
24951311
Scheme
CPV
Description
Anti-freezing preparations
Entry 3
Id
34144420
Scheme
CPV
Description
Salt spreaders
Entry 4
Id
44113910
Scheme
CPV
Description
Winter-maintenance materials
Entry 5
Id
63711000
Scheme
CPV
Description
Support services for railway transport

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
050325-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Aug 2025, 16:48

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-03007939
Name
THE CHILTERN RAILWAY COMPANY LIMITED

Roles

buyer

Address

Region
UKC23
Country
GB
Locality
Sunderland
Postal Code
SR3 3XP
Country Name
United Kingdom
Street Address
1 Admiral Way

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
03007939
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PNPV-7838-DRMN
Scheme
GB-PPON

Recorded locations

  • Buyer location · Sunderland · UKC23 · SR3 3XP · United Kingdom
  • Delivery location · UKG3 · United Kingdom
  • Delivery location · UKI3 · United Kingdom
  • Delivery location · UKI7 · United Kingdom
  • Delivery location · UKJ1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058ba7-2025-08-20T16:48:18+01:00Tender notice on Find a Tender ·