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PROCUREMENT OPPORTUNITY

Provision of Ambient Roadside Media Advertising

Leeds City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:56.

Opportunity overview

The Authority is procuring concessionaries to deliver ambient roadside media advertising and intends to enter into a series of contracts for such ("Contract"). The procurement is arranged into 5 lots as follows: Lot 1 - Lamp Post Banners Lot 2 - Lamp Post Mounted Six Sheet Units Lot 3 - Roundabouts and Verges Advertising Lot 4 - Planters Advertising Lot 5 - Boundary Sign Advertising The total estimated contract value for the concessions will be £850,000 per annum. The authority is expecting this contract value to be exceeded overall and per lot. The current contract value is historical and these opportunities have not been tendered for a number of years and these figures may not be the true contract value. The Authority is not bound by the remit of the Procurement Act 2023 ("the Act") but wishes to ensure confidence in the Authority's conduct of an open and transparent procurement process. The Authority is therefore conducting this procurement process akin to a single-stage open procurement procedure as set out at section 20(2)(a) of the Act. For the avoidance of doubt this procurement process is not bound by the Act and Tenderers are unable to access any of the remedies in Part 9 of the Act.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

OUTDO MEDIA LIMITED

Matched by number
Published award value
£310k
Awarded
29 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 07462517
Location
Halifax, UKE44, HX1 2HX, United Kingdom

OUTDO MEDIA LIMITED

Matched by number
Published award value
£40k
Awarded
29 Oct 2025
Award ID
2
Status
active
Identifier
GB-COH 07462517
Location
Halifax, UKE44, HX1 2HX, United Kingdom

OUTDO MEDIA LIMITED

Matched by number
Published award value
£400k
Awarded
29 Oct 2025
Award ID
3
Status
active
Identifier
GB-COH 07462517
Location
Halifax, UKE44, HX1 2HX, United Kingdom

OUTDO MEDIA LIMITED

Matched by number
Published award value
£50k
Awarded
29 Oct 2025
Award ID
4
Status
active
Identifier
GB-COH 07462517
Location
Halifax, UKE44, HX1 2HX, United Kingdom

Bay Media Ltd

Matched by exact name
Published award value
£50k
Awarded
29 Oct 2025
Award ID
5
Status
active
Location
London, UKI44, SE1 3UD, United Kingdom

Classification

  • CPV79341000 — Advertising services
  • CPV79342000 — Marketing services

Lots

  • Lamp Post Banners£310k
  • Lamp Post Mounted Six Sheet Units£40k
  • Roundabouts and Verges Advertising£400k
  • Planters Advertising£50k
  • Boundary Sign Advertising£50k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
102232
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Below threshold - open competition

Amendments

Entry 1
Id
058584-2025
Description
Due to the unusually high number of clarification requests received in respect of Tender No. 102232 ― Provision of Ambient Roadside Media Advertising, the Council hereby advises that the submission deadline has been extended by one week. Revised Deadline 12 noon Wednesday 1st October 2025. This extension is intended to give all prospective bidders adequate time to review the clarifications issued and to prepare and submit fully informed tenders. Please note that all other terms and conditions of the tender remain unchanged. Late submissions will not be accepted under any circumstances.

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
1 Oct 2025, 12:00

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Title
Lamp Post Banners
Status
complete
Has Renewal
Yes
Description
'Lamp post banners' are advertising and/or 'city dressing' banners which are affixed to the Authority-owned lighting columns. There is an existing lamp post banner system in Leeds provided by an incumbent supplier (rather than by the Authority itself). The system will be fully removed by the incumbent supplier should they participate in this procurement and be unsuccessful. The intention of the Lamp post banner network is to: provide a commercial income opportunity through advertising: provide opportunities to the Authority and partners for 'City Dressing' which typically is either the advertising of upcoming 'civic' events (for example Leeds Pride) or the provision of decorative, artist-designed banners to enhance the 'look and feel' of a particular location.

Value

Amount
310,000
Currency
GBP
Including VAT
372,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2027, 00:00
Max Extent Date
31 Mar 2032, 23:59
Entry 2
Id
2
Title
Lamp Post Mounted Six Sheet Units
Status
complete
Has Renewal
Yes
Description
Lamp post mounted six sheet units are 1800mm x 1200mm (display size) poster cases installed on Authority-owned lamp columns. There are currently 69 such lamp post mounted six sheets units across the Leeds district currently, which are owned and operated by an incumbent supplier. The physical cases to the lamp post mounted six sheet units do not form part of the procurement. If the incumbent supplier participates in this procurement and is unsuccesful, it should be assumed for the purposes of this procurement that they shall remove all casing and equipment, belonging to them. The existing poster case design of the units necessitates that a non-standard, strengthened column is installed at each of the locations. It is expected that any new design will also require a strengthened column. This Lot is therefore for an exclusive opportunity to install new six sheet unit advertising on lamp posts within the Leeds district.

Value

Amount
40,000
Currency
GBP
Including VAT
48,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2027, 00:00
Max Extent Date
31 Mar 2032, 23:59
Entry 3
Id
3
Title
Roundabouts and Verges Advertising
Status
complete
Has Renewal
Yes
Description
Roundabout and verge advertising includes non-digital advertising signage installed on the public highway, primarily on roundabouts and grass verges. The large majority of the signage is 'pure' advertising, but on occasion there are requirements to provide supplementary signage (for example 'Relaxed Mowing Regime'), or to denote a local sponsorship arrangement. This procurement assumes that all of the signage proposed is pure advertising. There is an incumbent supplier (the Council's "Climate, Energy and Greenspaces Service"), and there are currently 1,000 signs across circa 300 locations. If the incumbent supplier participates in this procurement and is unsuccessful, it should be assumed for the purposes of this procurement that they shall will remove all signage and poles, and that the new supplier shall be responsible for providing new signage and poles.

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2027, 00:00
Max Extent Date
31 Mar 2032, 23:59
Entry 4
Id
4
Title
Planters Advertising
Status
complete
Has Renewal
Yes
Description
Planters advertising includes planters that are installed directly on the Highway to provide: Additional amenity value in the form of additional greening A structure upon which an advertisement is placed. Furthermore, given that this media type is similar to Roundabouts and Verges advertising, there is an accumulative risk of over-supply and associated dilution of revenues. The Authority's Advertising Contracts Manager reserves the right to refuse new sites on the basis that they conflict with Roundabout and Verge advertising. Tenderers should be aware that this contract does not carry the same level of exclusivity as the other Lots in this tender. Whilst the contract with the Authority is exclusive, there are mechanisms through which other parties can legally apply to place planters on some areas of the public Highway. Planters are used for a variety of reasons including: > within parks and greenspaces to provide amenity value: > to provide a boundary treatment, for example outdoor seating areas outside restaurants and; > to be used as a mechanism to close roads or protect public spaces.

Value

Amount
50,000
Currency
GBP
Including VAT
60,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2027, 00:00
Max Extent Date
31 Mar 2032, 23:59
Entry 5
Id
5
Title
Boundary Sign Advertising
Status
complete
Has Renewal
Yes
Description
Boundary signs contain 'civic panels', which include statements such as 'Welcome to Leeds or 'Welcome to Pudsey' or equivalent wording, as well as advertising panels (which this procurement involves). There are currently 43 boundary signs in the Leeds district. For the purposes of this procurement, please assume that the civic panels will remain as they currently are, and that there are no current plans for a redesign or relocation of any of the existing civic panels. If the incumbent supplier participates in this procurement and is unsuccessful, it will remove all existing advert panels. In these circumstances the boundary sign poles, the civic panel will therefore remain and space for mounting an advert panel below this structure.

Value

Amount
50,000
Currency
GBP
Including VAT
60,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2027, 00:00
Max Extent Date
31 Mar 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services

Published documents

Entry 1
Id
050169-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
20 Aug 2025, 13:19
Entry 2
Id
058584-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
22 Sept 2025, 15:17

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJYG-6658-PPMY
Name
Leeds City Council

Roles

buyer

Address

Region
UKE42
Country
GB
Locality
Leeds
Postal Code
LS1 1UR
Country Name
United Kingdom
Street Address
Civic Hall, Calverley Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJYG-6658-PPMY
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-07462517
Name
OUTDO MEDIA LIMITED

Roles

supplier

Address

Region
UKE44
Country
GB
Locality
Halifax
Postal Code
HX1 2HX
Country Name
United Kingdom
Street Address
5a Clare Road

Details

Vcse
No
Scale
large

Identifier

Id
07462517
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PYZC-9846-XNNG
Scheme
GB-PPON
Organisation 3
Id
GB-FTS-165165
Name
Bay Media Ltd

Roles

supplier

Address

Region
UKI44
Country
GB
Locality
London
Postal Code
SE1 3UD
Country Name
United Kingdom
Street Address
76a Bermondsey Street

Details

Vcse
No
Scale
large

Contact

Award information

Award 1
Id
1
Date
29 Oct 2025, 00:00
Title
Lot 1 Lamp Post Banners
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services

Value

Amount
310,000
Currency
GBP
Including VAT
372,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Documents

Entry 1
Id
069529-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Oct 2025, 16:28

Suppliers

Supplier 1
Id
GB-COH-07462517
Name
OUTDO MEDIA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59
Award 2
Id
2
Date
29 Oct 2025, 00:00
Title
Lot 2. Lamp Post Mounted Six Sheet Units
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services

Value

Amount
40,000
Currency
GBP
Including VAT
48,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Documents

Entry 1
Id
069529-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Oct 2025, 16:28

Suppliers

Supplier 1
Id
GB-COH-07462517
Name
OUTDO MEDIA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Dec 2025, 23:59

Related lots

2

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59
Award 3
Id
3
Date
29 Oct 2025, 00:00
Title
Roundabouts and Verges Advertising
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services

Value

Amount
400,000
Currency
GBP
Including VAT
480,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Documents

Entry 1
Id
069529-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Oct 2025, 16:28

Suppliers

Supplier 1
Id
GB-COH-07462517
Name
OUTDO MEDIA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Dec 2025, 23:59

Related lots

3

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59
Award 4
Id
4
Date
29 Oct 2025, 00:00
Title
Planters Advertising
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services

Value

Amount
50,000
Currency
GBP
Including VAT
60,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Documents

Entry 1
Id
069529-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Oct 2025, 16:28

Suppliers

Supplier 1
Id
GB-COH-07462517
Name
OUTDO MEDIA LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Dec 2025, 23:59

Related lots

4

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59
Award 5
Id
5
Date
29 Oct 2025, 00:00
Title
Lot 5. Boundary Sign Advertising
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKE42
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79341000
Scheme
CPV
Description
Advertising services
Entry 2
Id
79342000
Scheme
CPV
Description
Marketing services

Value

Amount
50,000
Currency
GBP
Including VAT
60,000

Renewal

Description
The contracts will include a 48 month year term, plus the provision to extend for a further period of up to 12 months (at the Authority's discretion and on a contract by contract basis as per each Lot). As such, an extension carried out, for example for Lot 1 for an additional 12 months does not necessarily mean that such an extension will be utilised for Lot 2 or the remaining Lots.

Documents

Entry 1
Id
069529-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
29 Oct 2025, 16:28

Suppliers

Supplier 1
Id
GB-FTS-165165
Name
Bay Media Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
1 Dec 2025, 23:59

Related lots

5

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2031, 23:59

Recorded locations

  • Buyer location · Leeds · UKE42 · LS1 1UR · United Kingdom
  • Delivery location · UKE42 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058b46-2025-10-29T16:28:49ZTender notice on Find a Tender ·