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PROCUREMENT OPPORTUNITY

Laboratory Information System Upgrade

ANIMAL AND PLANT HEALTH AGENCY · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:54.

Opportunity overview

The SampleManager is the software for the Laboratory Information Management Service system is used extensively for recording animal submissions, samples and testing, facilitates reporting of disease test results and underpins statutory disease testing for notifiable diseases, reportable diseases and other zoonotic diseases (human impacting diseases with primary biological reservoir in animals). This system is critical to APHA’s management of animal disease outbreaks and assuring and facilitating international trade by demonstrating sufficient surveillance for disease-free status. The purpose of this Transparency Notice is to announce APHA’s intention to enter into a contract to upgrade the SampleManager current version (12.1) which is now out of support to 21.3 version for a year with 12 months extend options.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ThermoFisher Scientific

Match pending…
Published award value
£462.1k
Awarded
23 Sept 2025
Award ID
1
Status
pending
Identifier
GB-PPON PMCY-6157-TYDD
Location
Warrington, UKD61, WA1 4SR, United Kingdom

Thermo Electron Ltd

Match pending…
Contract value
£462.1k
Awarded
Not supplied
Contract signed
1 Sept 2025
Including VAT
£554.6k
Award ID
2
Status
active
Identifier
GB-PPON PTND-1582-BZLR
Location
Woolston Warrington, UKD61, WA1 4SR, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C29998
Status
complete
Published risks
The software upgrade is required to reduce the risk of: Security vulnerabilities – Once software reaches end of support, it no longer receives security updates, leaving it exposed to cyber security threats. Operational disruptions – The probability of functional and non-functional issues greatly increases with out of support software, leading to service level agreement (SLA) breaches. Higher maintenance costs – With out of support/older software, typically, workarounds and expensive customisations have to be implemented and supported to achieve the required business functionality.
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Thermo Electron Ltd are the sole owners and licensor of SampleManager software, and there are no alternatives available to Animal and Plant Health Agency without rewriting all forecasting models. It is the view of the Animal and Plant Health Agency that this contract is justifiable under Paragraph 5 in Schedule 5 of the Procurement Act 2023 to award the contract for the supply and support of the SampleManager software because, ThermoFisher Scientific own the intellectual property for the software, and there are no reasonable alternative, nor can another organisation supply and support the software. Additionally, it is the view of the Animal and Plant Health Agency that this contract is also justifiable under Paragraph 6 in Schedule 5 of the Procurement Act 2023 to award the contract for the supply and support of the SampleManager software because, at this time, no alternative solution is available and any decision to deviate from this software would require a redevelopment of all Animal and Plant Health Agency models, therefore competition is absent for technical reasons.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersIntellectualPropertyExclusiveRights

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBHC-6261-BLLQ
Name
ANIMAL AND PLANT HEALTH AGENCY

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1P 4DF
Country Name
United Kingdom
Street Address
Seacole Building, 2 Marsham Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PBHC-6261-BLLQ
Scheme
GB-PPON

Contact

Name
Wendy Ukwu
Telephone
0207 764 3631
Organisation 2
Id
GB-PPON-PMCY-6157-TYDD
Name
ThermoFisher Scientific

Roles

supplier

Address

Region
UKD61
Country
GB
Locality
Warrington
Postal Code
WA1 4SR
Country Name
United Kingdom
Street Address
3rd Floor 1 Ashley Road

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PMCY-6157-TYDD
Scheme
GB-PPON

Contact

Telephone
07946867009
Organisation 3
Id
GB-PPON-PTND-1582-BZLR
Name
Thermo Electron Ltd

Roles

supplier

Address

Region
UKD61
Country
GB
Locality
Woolston Warrington
Postal Code
WA1 4SR
Country Name
United Kingdom
Street Address
7 Kingsland Grange

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PTND-1582-BZLR
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
24 Sept 2025, 00:00
Title
Laboratory Information Management System SampleManager Upgrade
Status
pending
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
462,143.4
Currency
GBP
Including VAT
554,572.08

Options

Description
12 months extension

Renewal

Description
12 months extension

Documents

Entry 1
Id
050021-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
20 Aug 2025, 09:45
Entry 2
Id
059238-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
24 Sept 2025, 12:53

Suppliers

Supplier 1
Id
GB-PPON-PMCY-6157-TYDD
Name
ThermoFisher Scientific

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
7 Oct 2025, 23:59

Related lots

1

Contract period

Ends
24 Sept 2026, 23:59
Starts
8 Oct 2025, 00:00
Max Extent Date
22 Sept 2027, 23:59

Subcontracting

Subcontracts

Entry 1
Id
1
Description
none

Main Contractors

Entry 1
Id
GB-PPON-PMCY-6157-TYDD
Name
ThermoFisher Scientific

Standstill Period

Ends
3 Oct 2025, 23:59
Award 2
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
72212517
Scheme
CPV
Description
IT software development services

Suppliers

Supplier 1
Id
GB-PPON-PTND-1582-BZLR
Name
Thermo Electron Ltd

Related lots

1

Contracts and changes

Entry 1
Id
2
Status
active
Award ID
2
Date Signed
2 Sept 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
462,143.4
Currency
GBP
Including VAT
554,572.08

Period

Ends
2 Sept 2026, 23:59
Starts
3 Sept 2025, 00:00
Max Extent Date
2 Sept 2027, 23:59

Options

Description
Options to extend for another 12 months

Renewal

Description
12 Months extension

Documents

Entry 1
Id
060848-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
30 Sept 2025, 12:19

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4DF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058aed-2025-09-30T12:19:57+01:00Transparency notice on Find a Tender ·