Provision and Implementation of an Integrated HR, Payroll and Finance System

Covered By

Procedure

Features

This process will be conducted in two stages: - Stage 1 – Invitation to Participate and PSQ assessment - Stage 2 – Invitation to Tender (issued to shortlisted Tenderers only) Tai Tarian will assess Participants submitted Procurement Specific Questionnaire at Invitation to Participate Stage (Stage 1) to ascertain the number of submissions that have met the minimum participating conditions threshold (50%), to ascertain that the bid is a valid tender and has passed all the ‘Pass/Fail’ questions. Only those questions set out in the Procurement Specific Questionnaire will be evaluated at this stage. Tai Tarian will then invite the 5 highest scoring Participants to proceed to the Invitation to Tender stage (Stage 2) and those Participants will be asked to submit final Tenders. The final Tenders will then be evaluated against the Award Criteria which will be published in the ITT document (which is intended to be issued directly to the top 5 highest scoring Participants). Participants should note that all final Tenders will be evaluated against the published Award Criteria in the ITT document. Tai Tarian also reserves the right to refine or adjust the Award Criteria and evaluation methodology at any stage of the during the Procurement (in accordance with section 24 of the Act). Tai Tarian intends to invite the top 5 scoring Participants to participate in Stage 2 Invitation to Tender. However, Tai Tarian reserves the right to: - Invite fewer than 5 Participants to Stage 2 where fewer than 5 compliant submissions are received, or - Where fewer than 5 Participants meet the minimum participating conditions threshold (50%) in the Invitation to Participate Stage. Tai Tarian may also proceed to Stage 2 with only one or more qualified Participants, where necessary to maintain competition and deliver a successful procurement. This ITP does not constitute an offer to enter a Contract. Tai Tarian reserves the right to vary or cancel the Procurement at any time. Full details of the contract requirements and evaluation methodology of the final Tenders at Tender Award Stage (including Quality and Price assessment to determine the Most Advantageous Tender) will be provided in Stage 2 – Invitation to Tender. However, for transparency, Tai Tarian anticipates that Award Criteria will be evaluated on a 70% Quality and 30% Price basis, and may include (but not be limited to): - Methodology and approach. - Implementation and mobilisation of phased core modules of HR, Payroll and Finance. - Technical and functional compliance with specifications. - Ongoing technical support and account management. - Social value in the form of community benefits. - Demonstrations and presentations of proposed systems. - Whole-life cost of proposed system including licenses, implementation, development and support. It is anticipated that first year costs of the contract will carry a separate weighting to further year costs as part of the Price evaluation. Tai Tarian also anticipates and reserves the right to include (or not include) multiple further stages in Stage 2 – Invitation to Tender, that may include a demonstration, clarification meeting or moderation, dialogue and negotiation, where relevant.

Legal basis

Id

2023/54

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Scheme

UKPGA

Expected award period

Ends

10 Dec 2025, 23:59

Contract terms

Financial Terms

Please refer to the Invitation to Participate document.

Enquiry period

Ends

5 Sept 2025, 12:00

Submission terms

Electronic Submission Policy

allowed