YPO 001236 Electronic Office Supplies 4

Framework Agreement

Method

withAndWithoutReopeningCompetition

Type

open

Buyer Categories

https://www.ypo.co.uk/about/customers/permissible-users https://www.nepo.org/associate-membership/permissible-users ↗

Description

Customers can call-off the Framework using either a competitive selection process or an Award without competition. Where an Award without Competition is being carried out, it should be in accordance with the criteria and guidance set out at within the Tender Particulars. The following objective mechanism for supplier selection shall apply to a Call-Off Contract using an Award Without Competition and shall be applied 100% to the Cost Criteria to determine best value for money. To evidence this, the Contracting Authority must undertake a desktop analysis to determine the Provider meets their statement of requirements. Step 1 - Supplier Price List Review Review of Supplier Price Lists in order for the Contracting Authority to select Providers who can meet the stated requirements. Step 2 - Desktop Analysis Once the Contracting Authority has a list of Providers who can meet their requirements, they should conduct further desktop analysis to see which suppliers determine best value for money. This analysis should include: - Prices submitted within the Suppliers Price Lists - Prices submitted within the Pricing Schedules (applicable within the first year of the Framework only) - Cost Award Questions which cover Costing Methods & Fees, Price Volatility, Cost Support & Discounts and Value for Money - Total Cost of Ownership (TCO) Evaluation Step 3 - Outcomes of Desktop Analysis The outcome of the desk top analysis should then evidence for the customer: - Actual monetary price savings (for example savings against current contract, monetary savings from the tender exercise, savings made from efficiencies and eliminating the requirement to run own procurement, savings achieved from remaining with incumbent, savings from cost of change etc.) - Best Value for Money Step 4 - Determining Award Where Multiple Suppliers Demonstrate Equal Best Value This step applies where, following completion of Steps 1 to 3, more than one supplier is identified as offering equal best value for money. An example of this may include, but is not limited to, where two suppliers return identical pricing. In such cases, the Contracting Authority should award the contract to the supplier who achieved the highest score on Quality and Social Value/Sustainability/Modern Slavery criterions combined at Framework Establishment stage. The overall highest scoring supplier should then be awarded the Contract. In accordance with the Procurement Act 2023, orders may be placed under this Framework Agreement provided the Contracting Authority can objectively identify which Provider offers the most advantageous tender (MAT) for their specific requirements from the information at Framework establishment stage. Where this cannot be identified, the customer requirements are bespoke, or the customer wishes to re-open competition then a competed Call-off Contract(s) will be awarded following a Competitive Selection Process. The mechanism for Supplier selection under a Competitive Selection Process by OCAs, NEPO or YPO will be as follows: The Customer will identify their Statement of Requirements and all Supplier's will be invited to compete in the process. Customers conducting a Competitive Selection Process will write their own specification around their own requirements which will be evaluated and scored at Competitive Selection stage based on the Competitive Selection award criteria as set out in this Tender exercise. Contracting Authorities are permitted to undertake a Single or Multi-stage Competitive Selection Process and will be allowed to stipulate Conditions of Participation and Mandatory Requirements to refine those set out for framework assessment and define them specific to their Call-Off requirements. Suppliers awarded to the Framework Agreement will be invited to compete in the process. Suppliers will be required to submit "sealed bids" via the customer's choice of e-tendering site. The Award Criteria for such competitions are specified in the Tender documents.