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PROCUREMENT OPPORTUNITY

Tender for Digital Asset a Management System

NATIONAL ARMY MUSEUM · compiled

Tender information last checkedLast checked 30 Sept 2026, 07:52.

Opportunity overview

The National Army Museum (NAM) is inviting software vendors to tender for the supply and ongoing support for a new Digital Asset Management system.The Museum implemented as asset folder structure to support the deployment of its digital collections management system in 1998. The structure was designed for storing and organising unique assets for algorithm-based retrieval, as well as offering tools and scripts for generating variant-sized versions and derivatives. These were developed and maintained in-house by the Museum's Technical Services team.   The Museum now wishes to procure a new Asset Management System building on the existing numerous resources ('buckets') of digital assets. Full details of the requirement are contained in the Tender Brief

Classification

  • CPV92511000 — Library services

Lots

  • Contained in tender documents£50k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
K-7-16-2-2-1
Status
active
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
15 Sept 2025, 10:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
15 Sept 2025, 10:00

Tender Period

Ends
12 Sept 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
92511000
Scheme
CPV
Description
Library services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Contained in tender documentation

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
Contained in tender documents

Value

Amount
50,000
Currency
GBP

Renewal

Description
The Museum wishes to procure this system on a "permanent" basis and establish

Contract period

Ends
29 Sept 2035, 23:59
Starts
1 Oct 2025, 00:00

Submission terms

Variant Policy
allowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
National Army Museum sited at Royal Hospital Road Chelsea

Delivery locations

Entry 1
Region
UKI

Published documents

Entry 1
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-CHC-237902
Name
NATIONAL ARMY MUSEUM

Roles

buyer
centralPurchasingBody

Address

Region
UKI33
Locality
London
Postal Code
SW34HT
Country Name
United Kingdom
Street Address
Royal Hospital Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Id
237902
Scheme
GB-CHC
Legal Name
NATIONAL ARMY MUSEUM

Contact

Name
Richard Hodgkinson
Telephone
+44 2078812486
Organisation 2
Id
GB-FTS-73359
Name
National Army Museum

Roles

reviewBody

Address

Locality
London
Postal Code
SW3 4HT
Country Name
United Kingdom

Identifier

Legal Name
National Army Museum

Recorded locations

  • Buyer location · London · UKI33 · SW34HT · United Kingdom
  • Delivery location · UKI

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058943-2025-08-15T16:46:01+01:00compiled ·