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PROCUREMENT OPPORTUNITY

IT Asset Management Tool (ITAM)

ORDNANCE SURVEY LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:51.

Opportunity overview

OS is now seeking a SaaS solution to replace its current IT Asset Management tool, to support its core functions. OS currently uses Flexera FNMS as its ITAM tool, the support and maintenance for this is set to expire in November 2025. The main users who will be utilising the tool, is the IT Asset Management Team. Other areas of the business will also use this for reference and administration purposes (IT Service Desk and Support teams; up to 40 users).

Classification

  • CPV48218000 — License management software package
  • CPV48430000 — Inventory management software package
  • CPV48517000 — IT software package
  • CPV48900000 — Miscellaneous software package and computer systems

Lots

  • Lot 1AED 480k · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-058932
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Competitive flexible procedure with presentations. Please see Invitation to Tender document for full details.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Jul 2028, 00:59

Expected award period

Ends
28 Nov 2025, 23:59

Tender Period

Ends
12 Sept 2025, 12:00

Contract terms

Financial Terms
Please see Appendix 2 - Contract for full details on payment terms.

Enquiry period

Ends
2 Sept 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
480,000
Currency
AED
Including VAT
576,000

Renewal

Description
Two optional extension of 12 months, making the maximum contract duration 5 years total.

Award criteria

Weighting Description
Quality 60% Social Value 10% Price 30% Please Instructions for Tendering Document for full details of the award criteria for this Tender.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
Quality 60% Social Value 10% Price 30% Please Instructions for Tendering Document for full details of the award criteria for this Tender.

Contract period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ32
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48517000
Scheme
CPV
Description
IT software package
Entry 2
Id
48900000
Scheme
CPV
Description
Miscellaneous software package and computer systems
Entry 3
Id
48218000
Scheme
CPV
Description
License management software package
Entry 4
Id
48430000
Scheme
CPV
Description
Inventory management software package

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
049242-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 Aug 2025, 15:55

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-09121572
Name
ORDNANCE SURVEY LIMITED

Roles

buyer

Address

Region
UKJ36
Country
GB
Locality
Southampton
Postal Code
SO16 0AS
Country Name
United Kingdom
Street Address
Explorer House Adanac Drive

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking

Identifier

Id
09121572
Scheme
GB-COH

Contact

Name
Alex Oakley

Recorded locations

  • Buyer location · Southampton · UKJ36 · SO16 0AS · United Kingdom
  • Delivery location · UKJ32 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058932-2025-08-15T15:55:52+01:00Tender notice on Find a Tender ·