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PROCUREMENT OPPORTUNITY

The provision of Electronic Door Entry Systems

Leicester City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:51.

Opportunity overview

Leicester City Council "the Council" has various properties within the City that use door entry systems. These properties are the dwellings of Council residents. The Council wishes to procure a contact for the installation and support for these door entry systems. The proposed contract will be for an initial term of three (3)-years with the option to extend for a further four (4) years in two-year periods (2+2 years). Total possible contract term of seven (7) years. The specification outlines the extent of the work that is to be provided by the successful contractor, which will include a fully auditable and live reporting system to document faults from the initial notification to the final rectification of works

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Open View Security Solutions Limited

Matched by number
Published award value
£3.7m
Awarded
21 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 03376202
Location
Romford, Essex, UKI52, RM7 7PJ, United Kingdom

Classification

  • CPV42961100 — Access control system
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations

Lots

  • Lot 1£500k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1007RCHOU
Status
complete
Published risks
Contract Terms and Associated Schedules form part of the procurement Pack
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
19 Sept 2025, 23:59

Tender Period

Ends
9 Sept 2025, 10:00

Contract terms

Financial Terms
Contract Terms and Associated Schedules form part of the procurement Pack

Enquiry period

Ends
28 Aug 2025, 10:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
Initial term of 3 years with a possible extension of 2+2 years

Award criteria

Criteria

Criterion 1
Name
Functional
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Price
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
31 Oct 2028, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
31 Oct 2032, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As stated in the Procurement Documentation
Criterion 2
Type
technical
Description
As stated in the Procurement Documentation

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
42961100
Scheme
CPV
Description
Access control system
Entry 2
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations

Published documents

Entry 1
Id
L-2
Description
Tender Documents
Document Type
biddingDocuments
Entry 2
Id
L-3
Description
Technical Standards
Document Type
technicalSpecifications
Entry 3
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 4
Id
049170-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
15 Aug 2025, 14:27

Planning and budget

No Engagement Notice Rationale
Due to the constrained timeline for this procurement, there was insufficient time to conduct a formal Preliminary Market Engagement exercise in advance of issuing the tender. Additionally, the requirements of this procurement are considered to be standard and well-established within the market. Similar goods/services have been procured previously under comparable specifications, and the market is well understood. Given these factors, a PME was not deemed necessary at this stage, and proceeding directly to tender was considered the most efficient and proportionate approach to meet project deadlines while still ensuring open and fair competition.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXRT-5737-VBQD
Name
Leicester City Council

Roles

buyer

Address

Region
UKF21
Country
GB
Locality
Leicester
Postal Code
LE1 1FZ
Country Name
United Kingdom
Street Address
City Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXRT-5737-VBQD
Scheme
GB-PPON

Contact

Name
Rebecca Cowan
Telephone
01164541000
Organisation 2
Id
GB-COH-03376202
Name
Open View Security Solutions Limited

Roles

supplier

Address

Region
UKI52
Country
GB
Locality
Romford, Essex
Postal Code
RM7 7PJ
Country Name
United Kingdom
Street Address
Openview House, Chesham Close

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
03376202
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
22 Sept 2025, 00:00
Title
The provision of Electronic Door Entry Systems
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
22 Sept 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF21
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
42961100
Scheme
CPV
Description
Access control system
Entry 2
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Value

Amount
3,721,985
Currency
GBP
Including VAT
4,466,382

Options

Description
The awarded value estimates the possible cost the risks identified that may arise during the contract term. Committed value £107,416.80 but possible spend up to £3,721,985.74 The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.There are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification. The potential risks are additional costs that come as a result of; a. Additional sites that become part of the estate which at this point cannot be known are required to be onboarded during the time, which will incur additional costs b. Updates to the fire regulations that cause servicing of the doors to become more frequent or have more requirements to meet health and safety standards if there is an update to any other regulations. c. The market availability of parts in that they are no longer available to purchase and therefore more spend occurs due to replacing a larger number of for example doors on the basis the current ones become obsolete d. Increases in anti-social behaviour causing vandalism to the door entry systems that will require more full replacements to the doors or repairs. e. The system awarded on the contract becomes obsolete during the term These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.

Renewal

Description
Initial 3 years with option sot extend for a further 2+2 years

Documents

Entry 1
Id
058581-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
22 Sept 2025, 15:15

Suppliers

Supplier 1
Id
GB-COH-03376202
Name
Open View Security Solutions Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
14 Oct 2025, 23:59

Related lots

1

Contract period

Ends
30 Oct 2028, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
30 Oct 2032, 23:59

Standstill Period

Ends
1 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
The provision of Electronic Door Entry Systems
Status
active
Award ID
1
Date Signed
15 Oct 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
3,721,985
Currency
GBP
Including VAT
4,466,382

Period

Ends
30 Oct 2028, 23:59
Starts
1 Nov 2025, 00:00
Max Extent Date
30 Oct 2032, 23:59

Options

Description
The right to additional purchases while the contract is valid. The awarded value estimates the possible cost the risks identified that may arise during the contract term. Committed value £107,416.80 but possible spend up to £3,721,985.74 The Council have considered at an early stage the potential need for in-life contract modifications to incorporate flexibility into the Contract where appropriate and mitigating the risk of potentially unlawful modifications.There are risks which may jeopardise the satisfactory performance of the Contract but, due to the nature of the risks, are unable to be addressed in the Contract as awarded. Where the relevant, conditions under Schedule 8 of the Act are satisfied, the modification of the Contract to remedy the identified risks would be treated as a permitted contract modification. The potential risks are additional costs that come as a result of; a. Additional sites that become part of the estate which at this point cannot be known are required to be onboarded during the time, which will incur additional costs b. Updates to the fire regulations that cause servicing of the doors to become more frequent or have more requirements to meet health and safety standards if there is an update to any other regulations. c. The market availability of parts in that they are no longer available to purchase and therefore more spend occurs due to replacing a larger number of for example doors on the basis the current ones become obsolete d. Increases in anti-social behaviour causing vandalism to the door entry systems that will require more full replacements to the doors or repairs. e. The system awarded on the contract becomes obsolete during the term These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.

Renewal

Description
Initial 3 years with option sot extend for a further 2+2 years

Documents

Entry 1
Id
066413-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Oct 2025, 15:26

Recorded locations

  • Buyer location · Leicester · UKF21 · LE1 1FZ · United Kingdom
  • Delivery location · UKF21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058901-2025-10-17T15:26:15+01:00Tender notice on Find a Tender ·