Christmas Lights 3 year Contract

Value

Amount

54,000

Currency

GBP

Including VAT

64,800

Suitability

Sme

Yes

Award criteria

Description

Mandatory Information for Submission Completed Form of Tender - signed and dated. Proposed Programme of Works - timeline for installation and dismantling. Company Profile & Experience - including three references for similar public display projects. Health & Safety Documents: Method Statement and Risk Assessments Company Health & Safety Policy Accident and enforcement history (past 5 years) including any RIDDOR Insurance Certificates: Public Liability Insurance (minimum £5M) Employer's Liability Insurance Technical Information: Description of lighting and control systems Specification of lighting frames Testing of anchors and wire LED specifications Social & Community Value Plan - sustainability, waste minimisation. Subcontractor Details (if applicable) - including qualifications and roles Declaration of No Conflict of Interest. Evaluation Criteria (Scoring System) Tenders that meet the compliance requirements will be evaluated based on the following weighted criteria: Category Weighting Scoring Criteria Price Competitiveness 30% 10 Points: Lowest tender receives full marks. 7 Points: Up to 5% above the lowest bid. 5 Points: Up to 10% above the lowest bid. 3 Points: More than 10% above the lowest bid with minimal justification. 0 Points: Bid is significantly higher than market rates without justification. Quality of Proposals 25% 10 Points: Proposals include innovative, visually appealing designs and demonstrate a clear understanding of the town's needs. 7 Points: Proposals show good understanding and creativity with only minor gaps or repetition from previous years. 5 Points: Proposals meet basic expectations with some creative elements but limited originality or design variation. 3 Points: Proposals lack imagination, show limited variety, or are too similar to previous years. 0 Points: Proposals are generic, unsuitable, or do not address the specification adequately. Relevant Experience & References 20% 10 Points: Evidence of three or more completed contracts of similar scope and scale (preferably in public realm or town centre lighting), with strong references. 7 Points: Two similar projects completed with positive feedback or references. 5 Points: One similar project with satisfactory performance. 3 Points: Limited relevant experience with mixed feedback or no references. 0 Points: No demonstrated relevant experience or unsatisfactory reference history. Health & Safety & Methodology 15% 10 Points: Comprehensive Health & Safety Plan provided, including specific risk assessments, PPE, cherry picker/licensing approach, and detailed method statements. 7 Points: Mostly complete Health & Safety documents with only minor omissions. 5 Points: Acceptable level of documentation but lacking some detail or clarity. 3 Points: Incomplete or unclear documentation with some safety concerns. 0 Points: No Health & Safety plan or poor/inadequate documentation. Social Value & Environmental Impact 10% 10 Points: Strong commitment shown through use of low-energy LED lighting, recycling of components, minimal packaging, local workforce, and community benefit initiatives. 7 Points: Moderate sustainability plan with partial recycling, LED usage, and occasional local engagement. 5 Points: Some sustainability elements included but lacking a coherent plan. 3 Points: Minimal effort to address environmental or social responsibility. 0 Points: No evidence of environmental or social consideration.

Contract period

Ends

31 Dec 2028, 23:59

Starts

1 Jan 2026, 00:00

Delivery locations

Additional Classifications

Roles

Address

Region

UKJ22

Country

GB

Locality

Crowborough

Postal Code

TN61DH

Country Name

United Kingdom

Street Address

Council Offices

Details

Identifier

Id

PTVM-6962-RPLN

Scheme

GB-PPON

Contact

Email

ctc-operations@crowboroughtowncouncil.gov.uk