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PROCUREMENT OPPORTUNITY

Specialist Soft Facilities Management (FM) Rail Cleaning Services

THE CHILTERN RAILWAY COMPANY LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:37.

Opportunity overview

CHILTERN is conducting this Procurement to select a supplier for the provision of Specialist Soft Facilities Management (FM) Rail Cleaning Services at railway stations, rail depots and rail offices, including deep cleans, carpark litter picking, washroom services, vegetation clearance, waste management, and pest control across the CHILTERN network from its central London terminus at London Marylebone along the M40 corridor to destinations in Buckinghamshire, Oxfordshire and Warwickshire. This Procurement also covers East West Railway from Oxford to Bletchley.

Classification

  • CPV45452000 — Exterior cleaning work for buildings
  • CPV63711000 — Support services for railway transport
  • CPV90900000 — Cleaning and sanitation services

Lots

  • Lot 1£11.3m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-058678
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
9 Sept 2025, 12:00

Procedure

Features
This procurement will consist of 4 Stages. Stage 1 - Invitation to Participate (ITP) which includes a procurement specific questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Submit Final Tenders (ISFT). Stage 3 - Preferred Bidder Stage. Stage 4 - Contract Award.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
1 Dec 2025, 23:59

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
11,250,000
Currency
GBP
Including VAT
13,500,000

Renewal

Description
Extensions will be granted dependent on the suppliers performance throughout the contract, including service level criteria.

Second Stage

Maximum Candidates
5

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
Please refer to the Invitation to Tender (DRAFT)

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Commercial
Type
price
Description
Please refer to the Invitation to Tender (DRAFT)

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Name
Legal
Type
quality
Description
Please refer to the Invitation to Tender (DRAFT)

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
30 Nov 2028, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
CHILTERN is entitled to terminate the Contract in full by giving not less than 3 months written notice. TUPE applies and any transfer of staff will be dealt with in accordance with TUPE. The Supplier shall have or demonstrate they can obtain the following insurances with a reputable insurer: Employer's liability insurance £10m Public liability insurance £10m Professional indemnity insurance £1m. Comply with the Arriva Code of Conduct. Please see ITP for further details.
Criterion 2
Type
technical
Description
The Supplier is to hold the following qualifications and standards. ISO 9001, ISO 45001 and ISO 14001. The Supplier is to be registered and verified with RISQS for the following RICCLE Railway Industry Commodity Classification List code: H.G.2.1 Contract Cleaning Services (Office, Station & Depot). Please see ITP for further details.
Criterion 3
Description
CHILTERN intends that 5 Bidders will be invited to participate in Stage 2. See ITP for further details.
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG1
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI3
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKI7
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKJ1
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG1
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKI3
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI7
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
45452000
Scheme
CPV
Description
Exterior cleaning work for buildings
Entry 2
Id
63711000
Scheme
CPV
Description
Support services for railway transport
Entry 3
Id
90900000
Scheme
CPV
Description
Cleaning and sanitation services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
048158-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 Aug 2025, 16:11

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-03007939
Name
THE CHILTERN RAILWAY COMPANY LIMITED

Roles

buyer

Address

Region
UKC23
Country
GB
Locality
Sunderland
Postal Code
SR3 3XP
Country Name
United Kingdom
Street Address
1 Admiral Way

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
03007939
Scheme
GB-COH

Contact

Name
Iain Alexander

Additional Identifiers

Entry 1
Id
PNPV-7838-DRMN
Scheme
GB-PPON

Recorded locations

  • Buyer location · Sunderland · UKC23 · SR3 3XP · United Kingdom
  • Delivery location · UKG1 · United Kingdom
  • Delivery location · UKI3 · United Kingdom
  • Delivery location · UKI7 · United Kingdom
  • Delivery location · UKJ1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-058678-2025-08-12T16:11:19+01:00Tender notice on Find a Tender ·