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PROCUREMENT OPPORTUNITY

UHB WMSDE Digital Histology Annotation Solution

University Hospitals Birmingham NHS Foundation Trust · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:22.

Opportunity overview

The WMSDE, hosted by UHBNHSFT is a data storage and access platform that improves patient care by delivering innovation sooner (West Midlands Secure Data Environment (West Midlands SDE). It is part of the national Data for Research and Development programme and is one of several regional platforms in the NHS Secure Data Environment network (The NHS Research Secure Data Environment Network - NHS England Digital). The WMSDE brings together existing collective knowledge and provide conditions for further innovation to benefit people locally and right across the West Midlands region by helping to understand and improve healthcare. Committed to responsible and ethical use of health data, the WMSDE maintains stringent information governance and ethical frameworks. It operates with the necessary approvals from the Health Research Authority, ensuring compliance with all relevant standards and regulations. Digital pathology whole slide images (WSI) represent a rich source of data that can be harnessed to develop algorithms that assist pathologists in diagnosis, providing critical information for treating a wide range of diseases. In creating these algorithms Computer scientists (CS) require WSI data to be prepared to facilitate their work. A crucial step in this preparation involves defining the pathology present within the slide and pinpointing its location so that it can be cross-referenced with the pixel data used by CS to train and test their algorithms. This process, known as semantic annotation, encompasses various levels of detail, from slide-level labels such as tissue type and disease status (positive or negative) to the identification of specific cell types and even subcellular structures, including organelles or viral inclusions. This document specifies the precise requirements for effective and efficient WSI curation, to be deployed within UHBNHSFT technical infrastructure managed by the West Midlands Secure Data Environment (WMSDE), to support the development of artificial intelligence (AI) based technologies. The Supplier shall be responsible for processing deidentified digital pathology image data and the associated metadata for annotation purposes, utilising the techniques outlined below. The data is to be used exclusively for research and innovation activities. All processing must take place within an approved West Midlands Secure Data infrastructure (WMSDE); under no circumstances shall the data be transferred, stored, or processed outside of the intended requirements set out.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Histofy Ltd

Match pending…
Published award value
£494.6k
Awarded
1 Dec 2025
Award ID
1
Status
pending
Identifier
GB-PPON PVNJ-8668-NWQP
Location
Coventry, UKG33, CV4 7EZ, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Lot 1£500k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC.08.0812
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
047757-2025
Description
The extension period is for an additional 2 years to give the estimated extension date of 30/11/2033

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
31 Oct 2025, 23:59

Tender Period

Ends
24 Sept 2025, 13:00

Communication

Future Notice Date
27 Aug 2025, 23:59

Contract terms

Financial Terms
The Contracting Authority will pay correctly addressed, valid and undisputed invoices within 30 days of the day on which the invoice is received or, if later, the day on which the payment falls due in accordance with the invoice in accordance with and subject to the requirements of the Contract. Service Providers to the Contracting Authority must ensure comparable payment provisions apply to the payment of their sub-contractors and the sub-contractors of their sub-contractors. General requirements for an invoice for the Contracting Authority include: • Supplier Invoice number • A description of the good/services supplied is included. • The Contracting Authority’s reference number/Purchase Order number is included. • It must be sent and addressed to : prch@uhb.nhs.uk University Hospitals Birmingham NHS Foundation Trust, PO Box 16967, Edgbaston, Birmingham B16 6TT

Enquiry period

Ends
9 Sept 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
500,000
Currency
GBP
Including VAT
600,000

Renewal

Description
The Contracting Authority proposes to enter into Contract(s) for a maximum period of 5 years with the successful Tenderer(s). The initial contract term shall be 1 year with the potential for four 12 month Contract extension periods by election of the Contracting Authority, on such notice and for such periods as is specified by the Contract.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
90
Weight
percentageExact
Criterion 2
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
11 Nov 2026, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2030, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per the Procurement Specific Questionnaire (PSQ) which can be found on Atamis
Criterion 2
Type
technical
Description
As per the Procurement Specific Questionnaire (PSQ) which can be found on Atamis

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG31
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
052564-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
29 Aug 2025, 15:53

Planning and budget

Documents

Entry 1
Id
047740-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
11 Aug 2025, 16:05
Entry 2
Id
047757-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
11 Aug 2025, 16:30

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
31 Mar 2025, 00:00
Description
Pre-Market was already conducted under PCR 15 and was concluded on 31st March 2025 PIN Details: https://www.find-tender.service.gov.uk/Notice/006996-2025 2025/S 000-006996

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWVL-6877-BXXV
Name
University Hospitals Birmingham NHS Foundation Trust

Roles

buyer

Address

Region
UKG31
Country
GB
Locality
Birmingham
Postal Code
B15 2WB
Country Name
United Kingdom
Street Address
Mindelsohn Way

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PWVL-6877-BXXV
Scheme
GB-PPON

Contact

Name
Abdul Alim
Organisation 2
Id
GB-PPON-PVNJ-8668-NWQP
Name
Histofy Ltd

Roles

supplier

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV4 7EZ
Country Name
United Kingdom
Street Address
Unit 33, The Venture Centre, University of Warwick Science Park, Sir William Lyons Road

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PVNJ-8668-NWQP
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
1 Dec 2025, 00:00
Title
UHB WMSDE Digital Histology Annotation Solution
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
1 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
494,550
Currency
GBP
Including VAT
593,460

Renewal

Description
4 x 12 month extension periods

Documents

Entry 1
Id
078659-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
1 Dec 2025, 17:09

Suppliers

Supplier 1
Id
GB-PPON-PVNJ-8668-NWQP
Name
Histofy Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
12 Dec 2025, 23:59

Related lots

1

Contract period

Ends
11 Dec 2026, 23:59
Starts
12 Dec 2025, 00:00
Max Extent Date
11 Dec 2030, 23:59

Standstill Period

Ends
11 Dec 2025, 23:59

Recorded locations

  • Buyer location · Birmingham · UKG31 · B15 2WB · United Kingdom
  • Delivery location · UKG31 · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05856a-2025-12-01T17:09:55ZPreliminary market engagement notice on Find a Tender ·