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PROCUREMENT OPPORTUNITY

Supply And Delivery of Pre Prepared Meals to the Education Authority

The Education Authority NI · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 07:36.

Opportunity overview

Supply and delivery of Pre-Prepared Meals (Individual and Bulk) to school meals kitchens within Northern Ireland Contract period: 01 December 2025 – 30 November 2030 with the option to extend for a further two 12-month extension periods Total awarded value £335,000 excluding VAT This Contract is established by the Education Authority and is open to the EA, including NI educational bodies as follows, who at some point, during the life of the Contract may wish to utilise the agreement and should have access at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or nonparticipating institutions may already have in place. Department of Education - Schools Plus https://www.educationni.gov.uk/services/schoolsplus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), schoolmeals kitchens on-site at all of these schools, and Controlled Youth Centres. Further Education Colleges in NI : https://www.nidirect.gov.uk/contacts/furthereducationfecolleges NICIE - https://nicie.org/ Grant Controlled Integrated Education Schools in NI Independent Schools in NI https://www.isc.co.uk/schools/northern-ireland/ EA Teachers' and Educational Centres Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium Middletown Centre for Autism Controlled Schools Support Council (CSSC) Northern Ireland Council for Integrated Education (NICIE) Pre-Schools and Nurseries included within the EA Pre-School Education Programme (PSEP)

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

HENDERSON FOODSERVICE LIMITED

Matched by number
Published award value
£335k
Awarded
27 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH NI006894
Location
Newtownabbey, UKN0D, BT36 4RT, United Kingdom

Classification

  • CPV15894200 — Prepared meals
  • CPV15894210 — School meals
  • CPV15894300 — Prepared dishes

Lots

  • Lot 1£335k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CAT-25-012
Status
complete
Published risks
The Buyer cannot guarantee any particular level of business (volumes/values) within the Contract.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
Tenders or requests to participate must be submitted electronically via https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Mar 2032, 23:59

Expected award period

Ends
10 Nov 2025, 23:59

Tender Period

Ends
8 Sept 2025, 15:00

Contract terms

Financial Terms
Full details can be found in the CfT documents section on eTenderN - Ihttps://etendersni.gov.uk/epps

Enquiry period

Ends
1 Sept 2025, 15:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
335,000
Currency
GBP
Including VAT
402,000

Options

Description
The right to additional purchases while the contract is valid. Additional items may be added to the Contract throughout the Term with the agreement of both the Buyer and the Supplier. This may include any individual or bulk pre-prepared meals options that may be required throughout the duration of the Contract. Any items added to the Contract during the Term must be in line with the Pricing submitted with similar items at tender.

Renewal

Description
Two 12 month optional extensions

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Proposed Methodology
Type
quality
Description
Full details can be found in the CfTdocuments section on eTenderNI https://etendersni.gov.uk/epps

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
Quality of Samples - Product Characteristics
Type
quality
Description
Full details can be found in the CfTdocuments section on eTenderNI https://etendersni.gov.uk/epps

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 3
Name
Price
Type
price
Description
Full details can be found in the CfTdocuments section on eTenderNI https://etendersni.gov.uk/epps

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
30 Nov 2030, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2032, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
CoP 1 Technical ability to perform the contract – Previous Experience

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
15894200
Scheme
CPV
Description
Prepared meals
Entry 2
Id
15894210
Scheme
CPV
Description
School meals
Entry 3
Id
15894300
Scheme
CPV
Description
Prepared dishes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
047438-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Aug 2025, 17:14

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPHJ-6982-JPXY
Name
The Education Authority NI

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT1 2NQ
Country Name
United Kingdom
Street Address
40 Academy Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PPHJ-6982-JPXY
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-NI006894
Name
HENDERSON FOODSERVICE LIMITED

Roles

supplier

Address

Region
UKN0D
Country
GB
Locality
Newtownabbey
Postal Code
BT36 4RT
Country Name
United Kingdom
Street Address
1 Hightown Avenue

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
NI006894
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PTDD-2623-PPYP
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
27 Oct 2025, 00:00
Title
Supply And Delivery of Pre Prepared Meals to the Education Authority
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
27 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
15894200
Scheme
CPV
Description
Prepared meals
Entry 2
Id
15894210
Scheme
CPV
Description
School meals
Entry 3
Id
15894300
Scheme
CPV
Description
Prepared dishes

Value

Amount
335,000
Currency
GBP
Including VAT
402,000

Options

Description
The right to additional purchases while the contract is valid. The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required.

Renewal

Description
Option to extend for a further two 12 month extension periods

Documents

Entry 1
Id
068709-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
27 Oct 2025, 16:34

Suppliers

Supplier 1
Id
GB-COH-NI006894
Name
HENDERSON FOODSERVICE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
6 Nov 2025, 23:59

Related lots

1

Contract period

Ends
30 Nov 2030, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2032, 23:59

Standstill Period

Ends
5 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Supply And Delivery of Pre Prepared Meals to the Education Authority
Status
active
Award ID
1
Date Signed
7 Nov 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
The contract value is NOT more than £5 million including VAT

Value

Amount
335,000
Currency
GBP
Including VAT
402,000

Period

Ends
30 Nov 2030, 23:59
Starts
1 Dec 2025, 00:00
Max Extent Date
30 Nov 2032, 23:59

Options

Description
The right to additional purchases which fall under the scope of the contract, while the contract is valid. The EA Catering Service will continuously review the product range and specifications of items on this Contract. The Supplier will be required to work with the EA Catering Service in sourcing any new products that may be required.

Renewal

Description
Option to extend for a further two 12-month extension periods

Documents

Entry 1
Id
074243-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Nov 2025, 09:38

Recorded locations

  • Buyer location · Belfast · UKN06 · BT1 2NQ · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05849c-2025-11-17T09:38:43ZTender notice on Find a Tender ·